Construction Contracts & Document Control Administrator

Torrey Holistics; San Antonio (TX); On-site; USD 45,000 - 75,000; Full time

Benefits offered by this job

Comprehensive benefits

401(k) retirement plan

Bonuses

Paid time off

Education reimbursement

Company events

Job summary

E-Z Bel Construction, LLC is seeking a detail-oriented construction administrative professional to keep complex civil projects moving smoothly. You will serve as the central hub for contracts, doc control, and cross‑team coordination, ensuring timely delivery of administrative pieces to support engineers, accounting, and field leaders.

Responsibilities include subcontract preparation, file management in Bluebeam/Spectrum/HCSS, invoicing, payroll support, and DBE documentation, while maintaining

Qualifications

• Associate degree in Business Administration, Construction Management, Accounting, Finance, or related field (bachelor’s preferred).
• 1–3 years in construction administration, project coordination, accounting support, or contract administration.
• Proven success supporting multiple projects or departments in deadline-driven settings.

Responsibilities

• Prepare subcontracts and job setup packages and align due dates with schedules.
• Manage drawings and project files in Bluebeam, Spectrum, and HCSS.
• Coordinate with vendors, subcontractors, and field teams; track invoices and receipts.
• Support payroll processing, insurance compliance, and DBE documentation.
• Compile production and pay estimate reports and track weekly action items.

Skills

HD organization

Deadline management

Cross-team coordination

Documentation

Communication

Education

Associate degree

Tools

HCSS

Spectrum

Bluebeam

Microsoft Office

Job description

About the Role

Step into a role where you keep complex, civil construction projects moving with precision. As the central hub for contract paperwork, document control, and cross-team coordination, you will support Project Engineers, Accounting, and field leaders to ensure every administrative piece arrives on time and in the right place.

A Week in the Life

You start by preparing subcontracts and job setup packages, then align due dates with project schedules. Throughout the week, you manage drawings and project files in Bluebeam, Spectrum, and HCSS; schedule material deliveries and watch quantities to keep reports accurate; and collect invoices, tickets, and receipts from the field. You reconcile what was received, enter it into the accounting system, and double-check entries for accuracy. You order safety and office supplies, keep communication flowing with vendors, suppliers, and subcontractors, and answer accounting-related questions. You also support certified payroll processing, monitor insurance requirements, and maintain DBE documentation. To close out the week, you compile production and pay estimate reports, capture and track action items from weekly meetings, respond to documentation requests, and guide administrative coordination across multiple projects—always maintaining a steady bridge between field and office teams. Other duties arise, and you tackle them with resourcefulness.

What You’ll Bring

• Associate degree in Business Administration, Construction Management, Accounting, Finance, Office Administration, or related field (bachelor’s preferred).
• 1–3 years in construction administration, project coordination, accounting support, or contract administration.
• Proven success supporting multiple projects or departments in deadline-driven settings.
• Hands‑on proficiency with HCSS, Spectrum, Bluebeam, and Microsoft Office.
• Exceptional organization, accuracy, and attention to detail.
• Clear written and verbal communication skills.
• Strength in prioritizing, meeting deadlines, and managing several efforts at once.

Physical Requirements

Ability to sit for extended periods as well as stand, walk, and occasionally lift up to 25 pounds. Frequent computer and office‑equipment use requiring fine motor skills and good hand–eye coordination. Must be able to visit construction sites, navigate outdoor conditions, and maintain the stamina and mobility needed for meetings and site visits.

Benefits

• Comprehensive medical, dental, and vision coverage
• Company-paid basic dental, life insurance, and short‑and long‑term disability
• Voluntary options: additional life, accident, critical illness, and pet insurance
• 401(k) retirement plan
• Quarterly bonus program
• Paid Time Off, paid holidays, and a paid winter company break (eligible roles)
• Employee Assistance Program (EAP) and wellness resources
• Tuition reimbursement and continuing education support
• Scholarship opportunities for dependents of eligible employees
• Company events, community involvement, and quarterly State of the Company meetings

Compliance

E-Z Bel Construction, LLC is an equal opportunity employer. We encourage all qualified individuals to apply, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status.

E-Z Bel Construction, LLC participates in E-Verify, a federal system that allows enrolled employers to confirm the employment eligibility of newly hired employees.