Construction Compliance & Contracts Manager

IAPMO Group; Clifton (NJ); On-site; USD 90,000 - 120,000; Full time

Job summary

IAPMO Group in Clifton, NJ is seeking a Compliance Manager to oversee documentation, regulatory filings, and contractor registrations for public construction projects. You will coordinate with internal teams, subcontractors, and external partners to keep projects compliant and moving forward.

You'll manage records, track renewal dates, and liaise with insurance brokers while guiding a small compliance staff to meet deadlines and quality standards.

Qualifications

• Must have experience in compliance, contract administration, or document management.
• Construction or public works experience is desired.
• Familiarity with subcontractor documentation, registrations, and insurance compliance.

Responsibilities

• Oversee compliance procedures for public construction projects and contractor licensing/registrations.
• Ensure subcontractors meet onboarding and prequalification requirements.
• Review and maintain essential records (insurance certificates, tax forms, registrations).
• Monitor paperwork, renewal dates, and follow up on missing information.
• Coordinate with insurance brokers to obtain updated documentation.
• Maintain files related to compliance, insurance, and construction law matters.
• Collaborate with project managers, accounting, purchasing and other departments to close gaps.
• Guide and supervise compliance support personnel to meet deadlines and quality standards.

Skills

Compliance

Contract administration

Document management

Leadership

Communication

Organizational skills

Microsoft Excel

Microsoft Outlook

Tools

Microsoft Office

Excel

Outlook

Job description

I am partnering up with a successful construction company in Northern New Jersey that is looking to add a Compliance Manager to its team. This is an opportunity to play a key role in keeping construction projects organized, compliant, and moving forward while working with internal teams, subcontractors, and outside partners.

What You'll Be Doing:

• Oversee compliance procedures related to public construction projects, contractor licensing, registrations, and regulatory requirements.
• Ensure subcontractors meet all onboarding and prequalification requirements before working on projects.
• Review and maintain essential records, including insurance certificates, tax forms, business registrations, and other compliance documents.
• Monitor outstanding paperwork, track renewal dates, and follow up on missing or incomplete information.
• Work directly with insurance brokers to obtain updated documentation and address certificate-related issues.
• Maintain accurate files related to compliance, insurance claims, and construction legal matters.
• Collaborate with project managers, accounting, purchasing, and other departments to address documentation gaps and keep processes on track.
• Guide and oversee compliance support personnel, helping ensure deadlines and quality standards are met.

What We’re Looking For:

• Background in compliance, contract administration, document management, or a similar administrative function.
• Experience in construction or public works is highly desirable.
• Familiarity with subcontractor documentation, contractor registrations, and insurance compliance.
• Excellent organizational skills and attention to detail.
• Strong communication skills and the ability to manage competing deadlines.
• Working knowledge of Microsoft Office, especially Excel and Outlook.
• Previous team leadership or supervisory experience is a plus.