Construction Bookkeeper & Admin Specialist

Clayton Services; Houston (TX); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Employer-paid medical insurance

Dental insurance

Vision insurance

Employer-paid life insurance

Retirement plan with employer match

PTO 80 hours

Paid holidays

Job summary

Clayton Services seeks a Bookkeeper / Administrative Specialist to join a family-owned Houston construction company. The role focuses on construction bookkeeping and supporting project administration in a smaller, stable environment.

Ideal candidate has hands-on experience with progress billing, SOVs, and lien releases, plus QuickBooks and strong Excel skills. Direct hire with competitive pay and comprehensive benefits. Immediate need.

Qualifications

• 3+ years of bookkeeping or accounting experience, preferably in construction.
• Hands-on construction bookkeeping knowledge including progress billing, SOVs, retainage and lien releases.
• Proficiency with QuickBooks; QuickBooks Desktop Enterprise preferred.
• Strong Microsoft Excel skills and spreadsheet management.
• Excellent attention to detail and ability to manage deadlines.

Responsibilities

• Prepare and process construction progress billings according to schedules.
• Maintain Schedule of Values (SOV) documentation for active projects.
• Track retainage and accrued retainage records.
• Prepare, process, and maintain lien releases and related docs.
• Record customer/payments, vendor payments, ACHs, and other accounting activity.
• Reconcile bank accounts, credit cards, and ledgers.
• Prepare general ledger entries and maintain accounting records.
• Coordinate accounting with the outside factoring provider.
• Support change orders, billing docs, and project paperwork.
• Maintain Excel spreadsheets for billing, projects, and accounting.
• Provide general office support and assist office manager as needed.

Job description

Clayton Services seeks a Bookkeeper / Administrative Specialist to join a family-owned Houston construction company. The role focuses on construction bookkeeping and supporting project administration in a smaller, stable environment.

Ideal candidate has hands-on experience with progress billing, SOVs, and lien releases, plus QuickBooks and strong Excel skills. Direct hire with competitive pay and comprehensive benefits. Immediate need.