Construction Billing & AP Specialist - Dallas

MEC General Contractors; Dallas (TX); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Health insurance

Vision Insurance

Life insurance

Paid Time Off

Holiday Pay

Floating Holiday

Company Phone or Personal Phone Reimb.

iPad

Branded Apparel Reimbursement

Job summary

MEC General Contractors seeks a Construction Billing & AP Specialist to manage contractual and financial operations for multiple projects. You will administer subcontracts, vendor compliance, and Procore–Sage transactions, prepare monthly owner draws, process subcontractor payments and lien waivers, and guide each project to financial closeout.

Working with Project Managers, you will ensure accurate draw packages, track payment notices, and maintain compliance across subcontractors and

Qualifications

• Experience in construction accounting and job-cost accounting.
• Procore, Sage Intacct and Bluebeam or Adobe familiarity preferred.
• Proficiency with Microsoft Excel and Word mail merge.

Responsibilities

• Monitor project mailboxes and triage questions, payment discrepancies and invoices.
• Enter subcontractor and vendor invoices from all intake paths, ensuring costs post before draw closes.
• Review and release Procore transactions to Sage and manage commitments and change orders.
• Ensure Procore and Sage synchronization by correcting exports and avoiding direct Sage entries.
• Track and prepare the monthly draw package including cost backup and job cost reporting.
• Lead the monthly billing cycle with G702/703 requisitions and owner draws.
• Prepare lien waivers and collect from subcontractors; manage waiver packages for closeout.

Skills

Accounts Payable

Construction Billing

Project Costing

Vendor Compliance

Cost Tracking

Financial Closeout

Communication

Tools

Procore

Sage

Bluebeam

Microsoft Excel

Job description

• Location In the area of,Dallas, TX, 75201,United States
• Job Category Accountant
• Employee Type FT Non-Exempt

Contact information

Description

About

At MEC General Contractors, we’re proud to be a third-generation, family-owned company with a legacy built on trust, innovation, and dedication for over 50 years. With offices in Melbourne and Orlando, Florida, and Dallas, Texas, we’re strategically growing while staying true to our roots. Our core values—Family, Engineering Minded, and Passion—guide everything we do, from the way we build projects to how we treat our team. At MEC, we believe in empowering our employees, fostering a culture where your voice matters, your ideas are valued, and your growth is supported. Join us as we continue to shape communities and build a future we can all be proud of.

Job Summary:

The Construction Billing & AP Specialistis responsible for the contractual and financial operations and support of construction projects. Working in partnership with the Project Manager(s), the role administers subcontracts and vendor compliance, reviews and releases Procore transactions to Sage, prepares the monthly owner draw, processes subcontractor payments and lien waivers once funding is received, and carries each project through financial closeout. The Project Accountant follows the MEC Project Accountant Job Guide and its step-by-step procedures, which define how each of these processes is performed.

Daily Operations

• Monitor and work every assigned project mailbox, not only a personal inbox, triaging subcontractor and Project Manager questions, payment discrepancies, waiver requests and invoices received by email.
• Enter subcontractor and vendor invoices from all intake paths (subcontractors billing through Procore, subcontractorsnotonProcore,purchaseorderinvoices,andpaperorscannedinvoices)promptly,sothatall costs are entered before the draw closes.
• Review and release Procore transactions to Sage, including Commitments, Commitment Change Orders (CCO), Prime Contract Change Orders (PCCO) and Subcontractor Invoices; accept and export to the ERP, or reject with a documented reason.
• Resolve failed exports by correcting the record in Procore and re-exporting, rather than entering the transaction directly in Sage, so that Procore and Sage remain synchronized.
• W ork accuratelyacrossbothnumberingsystems:Sagejobnumbers(P-prefix)forreportsandjob-costwork, and Procore project numbers for commitments, invoices and draws.
• Collectandreviewgeneralinvoicesandmatchthemtoavendorpurchaseorderwhen appropriate.
• Track payment notices, funding and project assignments in the Monthly Billing Worksheet as they arrive, verifying entries made by others before relying on them.
• Collectmonthly subcontractor payment applications and review them for accuracy following ProjectManager review; reconcile pay application status against original subcontracts, change orders and pending change orders with subcontractors.
• Prepare the draw: review subcontractor billing, download and label conditional waivers, generate the Job Cost Journal report and other cost backup for the billing meeting, and assemble the draw package based on owner and contract requirements.
• Generate and accurately process monthly General Construction G702/703 requisition billing in a timely manner.
• Scheduleandattendthepayapplicationmeetingandincorporatecorrectionsintothedraw package.
• Have the pay application package notarized, scan it and route it for signature and submission; update draw status in the MEC Portal and verify that the draw was actually submitted.
• Billowners who are invoiced outside the pay application flow directly from Sage against the client’spurchase order and send the invoice to the owner’s accounts payable contact.
• Follow project- and client-specific billing rules (for example, retainage rates that differ by state or contract, change order grouping, or owner change orders billed outside Procore) and record any new rule in the Job Guide.
• Create conditional and unconditional lien waivers, send them, and follow up with subcontractors and suppliers until they are collected; review all subcontractor and supplier lien waivers for accuracy.
• Track joint check agreements so that supplier liabilities are net at the time of subcontractor payment; enter joint checks in Sage and maintain a separate record of joint check amounts rather than leaving the detail in email.
• Assemble and hand off completed waiver packages: owner-facing packages to Accounts Receivable, and subcontractor packages to the Sub Waiver Prep folder for the Liens team.
• Submit prefunding requests when a subcontractor needs to be carried, route them for approval, and log the request and approval in the Prefund Tracking sheet.

ProjectSetup,Vendor& Compliance

• Complete new project accounting setup, including Procore lien waiver configuration and a client-specific waiver template where the owner requires one.
• Manage vendor setups in Sage, including activating new vendors, deactivating inactive ones, and linking vendors to Procore.
• Collectand track insurance, W-9, licensing and other compliance records in the Sub Qualifications folder, and ensure that all subcontractors are properly insured and licensed before they start and throughout the project; do not release payment to a vendor with lapsed insurance.
• Track the status of subcontracts and confirm that executed subcontracts are synchronized between Procore andSage.
• Manage subcontractor compliance with the terms and conditions of the subcontract, including bonds, insurance,waiversandbillingaccuracy,andmanagecontractualriskbykeepingcertificatesofinsuranceand lien waivers synchronized across systems.

Closeout

• Lead thefinancialcloseout(greensheet)process:collectfinalbillingfromallsubcontractorsandproducethe closeout summary for the Project Manager.
• Reconcile ProcoreagainstSage,confirmthateverycontracthasbeenbilledout,releaseretainage,andissue final payments together with final lien waivers.

Exceptions&Payment Research

• RespondtoNoticesofNon-Paymentwithinstatutorydeadlines:researchpaymenthistoryinProcoreand Sage, respond, notify the Project Manager, and record the notice and response in the lien tracking file.
• Research payments when a subcontractor or supplier reports non-receipt, tracing the payment from vendor through Procore and Sage to the check stub.

Financial Analysis & Reporting

• Collaboratewith Project Managers to develop accurate project budgets and monitor financial performance throughout the project lifecycle.
• Conductregular financial analysis to identify variances and recommend corrective actions to keep projects withinbudget.
• Analyze project accounting metrics and each project’s financial position monthly, and elevate financial risk and budgetary discrepancies to management for review.

General

• Enter time billed to each job in UKG on a bi-weekly basis for payroll
• Maintain shared tracking files and documents in Egnyte, recording full paths from Egnyte shared root rather than mapped drive letters.
• Contribute to the Job Guide by documenting product-specific rules and answering open questions so that procedures can be validated
• Developandmaintainstrongrelationshipswithsubcontractors,vendorsand suppliers.
• Staycurrentonindustrytrendsandregulations,includinglienlaw,toprovidefinancialinsightsandrecommendations for optimizing project financial performance.
• Performnewandadditionalresponsibilities,participateinspecialprojects,assistothercorporate departments as needed and perform other duties as assigned.

Qualifications, Skills, and Abilities

• Experienceintheconstructionindustryandjobcostaccountinga plus.
• Experiencewith Procore, Sage Intacct and Bluebeam or Adobe preferred but not required; familiarity with Egnyte and UKG a plus.
• ProficiencywithMicrosoftOffice,includingExcelandWordmail merge
• Workingknowledgeoflienwaivers,retainageandG702/703payapplications preferred
• Abilitytoworkwellunderpressureinafast-paced,deadline-drivenenvironment,includingthemonthly draw cycle, with a high sense of urgency and ownership of work
• Results-orientedwithprovenabilitytoorganize,planandprioritizeworktomeet deadlines.
• Excellentverbal, written and presentation skills; communicates effectively with management, employees,customers, subcontractors and vendors.
• 401(k)
• 401(k) matching
• Health insurance
• Vision Insurance
• Life insurance
• Paid Time Off
• Holiday Pay
• Floating Holiday
• Company Phone or Personal Phone Reimbursement
• iPad
• Branded Apparel Reimbursement

Schedule:

• 8 hour shift
• Monday to Friday

M.E. Construction, Inc. is an Equal Employment Opportunity Employer. MEC utilizes E-Verify. US work authorization (Required).