Construction Administrator - Mission Critical Facilities

Stantec; Austin (TX); Hybrid; USD 95,000 - 140,000; Full time

Benefits offered by this job

Health Insurance

401(k) Plan

Paid Holidays

Job summary

Stantec is seeking a Mission Critical Construction Administrator in Austin, TX. The role requires office and on-site collaboration to coordinate RFIs, submittals, and design clarifications with the design and construction teams.

You will monitor progress, participate in meetings, and ensure design intent is translated into construction. The ideal candidate has 10+ years in large-scale projects, strong communication, and a passion for high-performance facilities.

Qualifications

• Degree in Architecture, Engineering, Construction Management, or equivalent.
• 10+ years on large-scale, multi-disciplinary projects.
• Experience with General Contractors and diverse design teams.
• Strong communication, attention to detail, and collaboration skills.

Responsibilities

• Serve as primary liaison between design, contractor, owner, and stakeholders during construction.
• Monitor progress, schedule status, milestones, and risks; report to design team.
• Attend OAC meetings; manage RFIs, submittals, and design clarifications.
• Coordinate design changes, field conditions, and constructability issues.
• Review shop drawings, RFIs, submittals, and contract documentation.
• Support project closeout, punch lists, and turnover requirements.
• Travel up to 20% to support site observations and meetings.

Skills

Field representative

Communication

Time management

Microsoft Office

AutoCAD

Travel readiness

Education

Degree in Architecture/Engineering/CM

Tools

AutoCAD

Bluebeam

Adobe

Construction management software (e.g., Procore)

Job description

Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world.

Together, we are enhancing the quality of life globally through design.

Join us and design your place with Stantec.

At Stantec, we design some of the most complex and technically demanding facilities in the world. Our Mission Critical team delivers hyperscale, AI, high-performance computing, and multi-tenant data centers that power today's digital economy. With more than two decades of data center experience and over 5 GW of hyperscale capacity designed across North America, we partner with leading technology clients to deliver facilities where reliability, speed-to-market, scalability, and operational performance are paramount.

Your Opportunity

Stantec is currently seeking a full-time Mission Critical Construction Administrator based in our Austin, TX office. In this role, you will bring broad construction experience, technical knowledge, and a commitment to design excellence to support complex mission critical projects across the country. As a key member of an integrated, multidisciplinary team, you will serve as the vital link between the design team and construction team during project execution, acting as a field representative for the architect/engineer throughout the construction phase. You will be responsible for coordinating and administering construction contract activities for projects of varying complexity and scale, ensuring design intent is successfully translated into the field through management of RFIs, submittals, and design clarifications; monitoring construction progress; supporting schedule- critical decision-making; and facilitating communication among contractors, owners, and design disciplines. The ideal candidate is a proactive problem-solver with strong technical expertise, exceptional communication skills, and a passion for delivering high-performance mission critical facilities while helping clients achieve their cost, schedule, quality, and safety objectives.

This position will require on-site field representation for approximately 20% of your time, with the remainder of your time following a hybrid work model that includes in-office and work-from-home flexibility.

Your Key Responsibilities

• Serve as the primary liaison between the design team, General Contractor, owner, and other project stakeholders during construction.
• Maintain a clear understanding of construction progress, schedule status, and upcoming milestones, communicating key updates and risks to the design team.
• Participate in OAC meetings with the contractor, construction management team, trades, owner representatives, and other stakeholders.
• Facilitate communication regarding design clarifications, field conditions, constructability issues, and project priorities to support timely resolution.
• Coordinate regular construction progress discussions and prepare periodic project updates summarizing status, key risks, outstanding action items, RFIs, and submittals for design team and client project management.
• Promote collaboration and timely decision-making to support overall project delivery and schedule objectives.
• Manage and prioritize the design team's RFI and submittal workflow to support construction sequencing and schedule- critical activities.
• Review, track, and coordinate Requests for Information (RFIs), ensuring timely responses and resolution of field issues.
• Prepare and review architectural RFI responses and coordinate multidisciplinary input from the design team as required.
• Review and process shop drawings, submittals, RFIs, and other construction contract documentation.
• Coordinate design clarifications and technical responses between the contractor and design disciplines.
• Support maintenance of accurate construction administration records and project documentation.
• Conduct periodic site visits and observe construction progress to verify conformance with contract documents and design intent.
• Coordinate and support design team’s periodic site visits verifying adequately documenting site observations, action items, and written field reports.
• Support punch list inspections and verification of completion of corrective work.
• Identify recurring issues, design conflicts, and potential construction risks, escalating critical items to project leadership as appropriate.
• Coordinate with the owner, contractor, and design team to address field conditions and support timely resolution of construction issues.
• Support evaluation of change requests, change orders, claims, and design revisions arising during construction.
• Assist in negotiating acceptable resolutions and processing contract modifications for management review and approval.
• Review progress payment applications and support preparation and certification of payment requests.
• Support project closeout activities, including final documentation, punch list completion, and turnover requirements.
• Process project closeout documentation and assist in achieving final project completion.
• Regional travel required to support site observations, construction meetings, and project delivery.

Your Capabilities and Credentials

• Experience serving as a construction field representative, preferably for ground-up construction and mission critical facilities.
• Understanding of all phases of construction from permitting to closeout.
• Ability to check work for accuracy and completeness while managing time to meet project budget and schedule requirements.
• Ability to collaborate effectively in a multidisciplinary project team setting.
• Strong written and verbal communication skills, attention to detail, and proficiency with Microsoft Office.
• Familiarity with construction management software, AutoCAD, Adobe, Bluebeam, and related tools is preferred.
• Valid driver’s license and good driving record are required.

Education and Experience

• Degree in Architecture, Engineering, Construction Management, Construction Engineering, or an equivalent combination of education and experience is required.
• 10-years’ experience on large-scale, multi-disciplinary projects.
• Experience working with General Contractors.
• Experience working with diverse, multi-disciplinary design teams.

This position will include onsite work and may include exposure to the elements, including inclement weather. Some travel, up to approximately 20% on average, may be required.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future‑proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Pay Transparency:

In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part‑time roles will be pro‑rated based on the agreed number of working hours per week.

Benefits Summary:

Regular full‑time and part‑time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short‑term/long‑term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full‑time and part‑time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law). Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law. The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location:

United States | TX | Austin

Organization:

BC-2339 Buildings-US Acquisition PSP Austin&San Ant A&ID

Employee Status:

Regular

Business Justification:

New Position

Travel:

No

Schedule:

Full time

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.