Construction Administrator - Federal

Jacobs; Douglas (AZ); On-site; USD 65,000 - 100,000; Full time

Job summary

Jacobs in Douglas, AZ is seeking a Construction Administrator to provide technical, administrative and management support for building projects. Reporting to the Construction Manager, the role involves processing RFIs, submittals, monthly progress payments, creating correspondence, and monitoring cost and schedule while maintaining accurate as-built drawings and conformed documents.

You will coordinate with project stakeholders, prepare status reports, and assist with QA/QC and safety reviews as

Qualifications

• Five years of relevant work experience required.

Responsibilities

• Provide project administration and coordination for building projects.
• Support schedule, budget, and RFI/submittal processing.
• Prepare diaries/reports, cost estimates and pay applications.
• Assist with contract changes and change orders.
• Maintain project documents and QA/QC support.
• Support field inspections and safety reviews as needed.

Skills

MS Office

Tools

MS Office

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

Reporting to the Construction Manager, the Construction Administrator will provide technical, administrative and management support for building construction projects. Responsible for daily project administration & coordination of project stakeholders. Responsible for processing RFIs, submittals, monthly progress payments; generating correspondence; cost and schedule monitoring and reporting; maintaining as-built drawings and conformed documents; and resolving other project issues.

Technical/Functional Responsibilities

• Provide direct support to the Construction Manager in the areas of project administration, change management, document control and expediting.
• Monitors the project schedule and budget
• Reviews and processes technical submittals and RFIs
• Generates correspondence; daily, weekly, and monthly diaries/reports; quantity calculations; meeting agendas and minutes
• Generates progress pay estimate or reviews contractor payment application for accuracy; ensures audit proof documentation is compiled for each pay estimate
• Identifies, evaluates negotiates, and generates contract change orders
• Reviews certified payrolls and extra work bills for compliance with prevailing wage laws; conducting or coordinating labor compliance interviews, and documenting nonconformance
• Coordinates and schedules materials testing and surveying services
• Responsible for assisting the CM with claims mitigation and dispute resolution, including but not limited to generating independent cost estimates and scheduling impact analysis; preparing position papers; and presenting to dispute reviewboards
• Provides document control oversight and performs document control when needed
• May perform field inspections or conduct safety reviews as needed
• Utilize collaboration tools to record, track, analyze, and report project data
• Prepare agendas, prepare and distribute meeting minutes.
• Assist in the preparation of monthly progress/status reports including performance narratives, schedule variations, cost summaries, Changes/RFIs/Submittal status, and a summary of key action items
• Support QA/QC staff responsible for focused inspections and reporting on work in progress.
• Maintain project record documentation.

Here's what you'll need

• Five (5) years relevant work experience
• Proficiency using MS Office tools.

Our health and welfare benefits

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

The base salary range

The base salary range for this position is $65,000.00 to $100,000.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Work Location and Hours

The work location for this position is on-site in Douglas, AZ

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.

Job Posting

Job posted on October 06, 2026. This position will be open for at least 3 days.