Construction Administrator

MOREgroup; Williston (VT); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Life insurance

Long-term and short-term disability

Employee Assistance Program

Flexible Spending Accounts (FSA)

Paid time off & paid vacation

Job summary

MOREgroup is seeking a Construction Administrator to join our team. This role provides support for field teams by coordinating ongoing regional construction projects and ensuring smooth project execution.

The ideal candidate is eager to learn the construction process, thrives with client interaction, and can collaborate across departments to maintain clear communication with stakeholders.

Qualifications

• 2+ years of experience in architecture, construction, or engineering industry.
• Proficient in MS Excel, Word, and Outlook.
• Strong written and verbal communication skills.
• Knowledge of CSI codes and AIA/contract documents preferred.
• Experience with Newforma or ACC preferred.

Responsibilities

• Provide support for Construction Observers, Principals, Project Managers, Construction Managers, and cross-functional teams to ensure smooth project execution.
• Track projects using multiple project management software platforms.
• Process monthly construction payment applications.
• Coordinate submittal and RFI receiving, review, and distribution.
• Oversee post contract AIA documents - change orders, substantial completions, construction change directive.
• Prepare, log, distribute, and track construction correspondence and other formal documentation.
• Review the organization and completeness of assigned closeout submittals.
• Generate architect-responsibility documents for closeout.
• Manage revisions of closeouts to reach compliance with contract documents.

Skills

Strong communication

Time management

Detail oriented

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Newforma

ACC

Job description

MOREgroup is a family of architecture, design, and engineering brands that serve civic, education, and healthcare practice areas. The facilities we bring to life are places where communities are cared for, educated, protected, and connected. We are proud to contribute to a strong social infrastructure where generations thrive.

Some of the things you can expect working at MOREgroup…

• Contributing to a fun, energetic, and entrepreneurial team within a growing company.
• Training and development opportunities to support career growth.
• High level of autonomy with exposure to a variety of areas.
• More opportunities and more resources to impact the communities we collectively serve.

Position Summary

We are seeking a Construction Administrator to join our team! This role provides support for our field teams by coordinating all ongoing regional construction projects.

The ideal candidate is eager to learn and understand the construction process and thrives in roles with regular client interaction. They are comfortable working across departments, communicating with stakeholders at all levels, and contributing to a collaborative environment.

Responsibilities

• Provide support for Construction Observers, Principals, Project Managers, Construction Managers, and cross-functional teams to ensure smooth project execution.
• Track projects using multiple project management software platforms.
• Process monthly construction payment applications.
• Coordinate submittal and RFI receiving, review, and distribution.
• Oversee post contract AIA documents - change orders, substantial completions, construction change directive.
• Prepare, log, distribute, and track construction correspondence and other formal documentation.
• Review the organization and completeness of assigned closeout submittals.
• Generate architect-responsibility documents for closeout.
• Manage revisions of closeouts to reach compliance with contract documents.

Qualifications & Skills

• 2+ years of experience working in architecture, construction, or engineering industry required.
• Intermediate to advanced MS Excel, Word, and Outlook skills required.
• Strong written and verbal communication skills, with the ability to present information confidently and professionally to both internal and external stakeholders.
• Knowledge of general construction administration protocols and CSI codes
• Exceptional attention to detail and time-management skills.
• Experience with Newforma or ACC is highly preferred.
• Knowledge of AIA or contract documents preferred.

Benefits

This role offers competitive compensation and is eligible for participation in our comprehensive benefits programs including:

• Medical, Dental, and Vision Insurance
• Life insurance
• Long-term and short-term disability
• Employee Assistance Program
• Flexible Spending Accounts (FSA)
• Paid time off & paid vacation

LOCATION

• Hybrid Role in one of our Northeast or Southeast offices: Charleston, SC; Charlotte, NC; Chantilly, VA; Philadelphia, PA; Boston, MA; New York, NY; Williston, VT