Construction Administrator

Actalent; United States; Remote; USD 90,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k plan

PTO and holidays

Udemy training

Job summary

Actalent is seeking a Construction Administrator to support delivery of large-scale technology infrastructure projects from Boise, Idaho. The role focuses on project controls, budgeting, and financial forecasting, partnering with PMs, finance teams, and contractors.

You will manage funding, track performance, validate invoices, and help with closeout, while ensuring compliance and timely reporting. The ideal candidate has 5+ years in construction contract administration or controls and

Qualifications

• 5+ years in construction contract administration or project controls.
• Experience with budgeting, reporting, and compliance.
• Strong attention to detail and data accuracy.
• Ability to coordinate across cross-functional teams and meet deadlines.
• Familiarity with Procore, Quickbase, and SharePoint is a plus.

Responsibilities

• Serve as primary contact for urgent project requests and assign cost centers.
• Track high-volume activity including project creation, status updates, and closure.
• Manage project closeout documentation and ensure timely completion.
• Review invoices for accuracy, contract compliance, and scope.
• Process funding requests, purchase requisitions, and financial transactions with stakeholders.
• Reconcile project data and monitor funding allocations.
• Develop financial forecasts and budget projections.
• Coordinate with cross-functional teams to maintain budgets and funding sources.
• Generate monthly financial and operational reports and audit data.
• Provide admin and systems support to PM teams and assist with onboarding.

Skills

Analytical skills

Detail-oriented

Written communication

Cross-functional coordination

Project coordination

Tools

Procore

Quickbase

SharePoint

Document control systems

Job description

Job Title: Construction Administrator

Join a high-performing team supporting the delivery of complex advanced technology construction projects. This position plays a critical role in project controls, financial management, and operational coordination across a large-scale capital construction environment. The ideal candidate will serve as a key partner to project managers, finance teams, contractors, and business stakeholders by managing project funding, tracking project performance, analyzing costs, maintaining accurate project data, and ensuring timely project closeout. Success in this role requires strong analytical skills, attention to detail, and the ability to coordinate across multiple teams while supporting fast-paced construction programs with rigorous reporting, budgeting, and compliance requirements. This is an excellent opportunity for a project coordinator, project controls professional, or operations analyst seeking exposure to large-scale technology infrastructure and mission-critical construction projects while developing expertise in project financials, forecasting, cost controls, and process improvement.

Responsibilities

• Serve as the primary point of contact for urgent project requests, validating information and assigning appropriate cost centers and project classifications.
• Track high-volume project activity, including project creation, status updates, and closure metrics.
• Manage project closeout processes by coordinating documentation, resolving missing information, and ensuring timely completion.
• Review and analyze invoices for accuracy, contract compliance, cost effectiveness, and scope completion.
• Process funding requests, purchase requisitions, and financial transactions while coordinating corrections and approvals with internal stakeholders.
• Reconcile project financial data and monitor funding allocations to ensure accurate budget management.
• Analyze project costs, funding utilization, and spending trends; develop financial forecasts and budget projections.
• Coordinate with business unit leaders to establish, monitor, and maintain project budgets and funding sources.
• Track budget balances and expenditures, identify potential shortfalls, and proactively communicate funding needs.
• Monitor purchase orders and project funding distribution, ensuring accurate tracking and reconciliation.
• Generate monthly financial and operational reports, audit project data, and resolve discrepancies across multiple systems and databases.
• Provide project administration, finance, reporting, and systems support to project management teams, including data entry, audits, reconciliations, and project documentation.
• Support onboarding and training for project management and financial systems.
• Participate in recurring project review meetings and collaborate with stakeholders to align project financial and operational requirements.
• Coordinate with cross-functional teams, including construction, operations, finance, accounting, procurement, IT, and project management.
• Develop and maintain reporting dashboards and tracking tools to monitor project performance, budgets, schedules, and service level agreements (SLAs).

Essential Skills

• Proficient in Procore, Quickbase, and document control systems.
• Strong understanding of construction contract terms and conditions, including schedule, change management, and claims.
• High attention to detail with excellent written communication skills.
• Ability to coordinate across cross-functional project teams and manage competing deadlines.
• Experience with project coordination, sharepoint, and construction data entry.

Additional Skills & Qualifications

• 5+ years of experience in construction contract administration, project coordination, or controls.
• Experience with compliance standards.
• Strong analytical skills and ability to support fast-paced construction programs with rigorous reporting, budgeting, and compliance requirements.

Work Environment

This is a fully remote position, allowing you to work from the comfort of your home while being part of a highly collaborative team environment. The role promotes work-life balance with a 40-hour workweek, and you'll receive PTO, including vacation, holiday, and sick leave. The company offers a comprehensive benefits package, including medical, dental, and vision coverage, a 401k plan, and access to ongoing education platforms like Udemy. Employees are also part of a discount program and a 360-degree review program. The company has been voted one of the Top 100 Companies in Oregon for several years and maintains a local feel while having the backing of a larger organization, providing access to bigger projects nationwide.

Job Type & Location

This is a Contract to Hire position based out of Boise, ID.

Pay and Benefits

The pay range for this position is $90000.00 - $110000.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:Medical, dental & visionCritical Illness, Accident, and Hospital401(k) Retirement Plan Pre-tax and Roth post-tax contributions availableLife Insurance (Voluntary Life & AD&D for the employee and dependents)Short and long-term disabilityHealth Spending Account (HSA)Transportation benefitsEmployee Assistance ProgramTime Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Boise, ID.

Application Deadline

This position is anticipated to close on Oct 26, 2026.

Workplace Type

This is a fully onsite position in Boise,ID.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability,please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in thecity and county of San Francisco, we will consider for employment qualified applicantswith arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as acondition of employment or continued employment. An employer who violates this lawshall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process,including sourcing, screening, and evaluating candidates. AI helps assess applicationsand qualifications, but final decisions are made by our hiring team. By applying, youacknowledge and agree that your application may be reviewed using AI tools.