Construction Administrator

Jobtailor; Mentor (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

Jobtailor is seeking a detail-oriented professional to manage bid documentation and assist engineers in preparing competitive project proposals. The role requires organizing the Plan Room, uploading plans via FTP, and coordinating bid information with engineers to ensure accurate bid packages.

The candidate will assemble contract books, support addendum processes, and verify alignment between bid items and published specifications.

Qualifications

• 2+ years of experience with public construction bidding processes.
• Experience administering online document repositories or plan rooms.
• Strong understanding of electronic document management and file organization.

Responsibilities

• Manage and maintain the company's online Plan Room and bid document repository.
• Upload plans, specifications, addenda, bid tabulations, and related project documents using FTP software.
• Coordinate with project engineers to update Project Bid Information forms with project details.
• Assist project engineers in selecting bid items, specifications, and detail drawings.
• Assemble the base bid/contract book, including TOC, instructions to bidders, contract forms, and funding forms.
• Review the draft contract book for consistency with the bid item database or agency items.

Skills

Construction bidding processes

Document management

FTP uploads

Microsoft Office 365

Education

Bachelor’s/Associate in Construction Management or related field

Tools

Online document repositories

Job description

Responsibilities

• Manage and maintain the company's online Plan Room and bid document repository.
• Upload plans, specifications, addenda, bid tabulations, and related project documents using FTP software.
• Coordinate with project engineers to update Project Bid Information forms with project details.
• Assist project engineers in selecting bid items, specifications, and detail drawings.
• Help project engineers with bid/contract execution schedules.
• Assemble the base bid/contract book, including the table of contents, instructions to bidders, contract forms, supplemental conditions, standard contract requirements, and special funding forms.
• Assist with clerical aspects of addendum preparation and dissemination during the bidding period.
• Review the draft contract book for consistency with the bid item database or ODOT items.
• Coordinate Loan/Grant Applications for OWDA, OPWC, and other agencies.
• Review funding agreements associated with infrastructure contracts to identify deadlines and compliance requirements.
• Communicate and coordinate compliance deadlines with relevant parties.
• Process pay requests and change orders through various agencies including but not limited to OEPA/DEFA, OWDA, OPWC, ARC, and CDGB.

Requirements

• Associate or bachelor's degree in Construction Management, Construction Engineering, Civil Engineering, Civil Engineering Technology, Engineering Technology, Business Administration, Information Systems, or a related field preferred; equivalent construction industry experience will be considered in lieu of a degree.
• 2+ years of experience with public construction bidding processes, including advertisements for bids, plans and specifications, addenda, bid document distribution, and contractor procurement procedures.
• Experience administering online document repositories, plan rooms, or similar construction-related platforms.
• Strong understanding of electronic document management and file organization.
• Proficiency with Microsoft Office 365 applications.