Construction Administrator

verdantas; Mentor (OH); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Flexible Work Environment

Paid Parental Leave

Medical

Dental

Vision

Life and AD&D Insurance

Short-Term and Long-Term Disability

401(k) with Company Match

Paid Time Off + Holidays

Job summary

Verdantas is hiring a Construction Administrator to support the delivery of public infrastructure projects. You will manage the bid document repository, upload plans, and coordinate with engineers to ensure accurate bid information.

You’ll help assemble the base bid book and track funding requirements across multiple agencies. You will work with engineers, project managers, contractors, and funding agencies to keep projects compliant and on schedule.

Qualifications

• 2+ years of experience with public construction bidding processes.
• Experience administering online document repositories, plan rooms, or similar platforms.
• Strong understanding of electronic document management and file organization.
• Proficiency with Microsoft Office 365 applications.

Responsibilities

• Manage and maintain the company's online Plan Room and bid document repository.
• Upload plans, specifications, addenda, bid tabulations, and related project documents using FTP software.
• Coordinate with project engineers to update Project Bid Information forms with project details.
• Assist project engineers in selecting bid items, specifications, and detail drawings.
• Help project engineers with bid/contract execution schedules.
• Assemble the base bid/contract book, including the table of contents, instructions to bidders, contract forms, supplemental conditions, standard contract requirements, and special funding forms.
• Assist with clerical aspects of addendum preparation and dissemination during the bidding period.
• Review the draft contract book for consistency with the bid item database or ODOT items.
• Coordinate Loan/Grant Applications for OWDA, OPWC, and other agencies.
• Review funding agreements associated with infrastructure contracts to identify deadlines and compliance requirements.
• Communicate and coordinate compliance deadlines with relevant parties.
• Process pay requests and change orders through various agencies including OEPA/DEFA, OWDA, OPWC, ARC, and CDGB

Skills

construction bidding experience

document management

plan room coordination

attention to detail

Education

Associate or Bachelor's degree in Construction Management / Civil Engineering or related

Tools

Microsoft Office 365

Job description

Welcome to Verdantas, where innovation meets sustainability, and your career finds purpose!

At Verdantas, we're redefining environmental consulting and sustainable engineering through our use of cutting-edge modeling and digital technology and our genuine commitment to people. Our work spans high-growth sectors like water resources, resilient land use, energy transformation, and civil infrastructure.

Our commitment to excellence, across more than 90 offices, is championed by a team of over 2,000 experts, scientists, engineers, geologists, and technical specialists, embedded in a people-focused culture, prioritizing the well-being of our employees, clients, and the communities we serve. We partner with clients to deliver smart, data-driven solutions to complex environmental and infrastructure challenges. We don't just solve problems; we help shape a more sustainable future.

Join a people-first culture that values your well-being, empowers your growth, and amplifies your impact. At Verdantas, your career goes beyond the expected, and your work helps build a better world.

Ready to shape the future of resilient communities?

At Verdantas, great infrastructure projects begin with exceptional coordination. As a Construction Administrator, you'll play a critical role in supporting the successful delivery of public infrastructure projects by managing bid documents, coordinating funding compliance requirements, and ensuring construction contracts move seamlessly from planning to execution. Working alongside engineers, project managers, contractors, and funding agencies, you'll help keep projects organized, compliant, and on schedule while contributing to improvements that positively impact communities. If you thrive in a detail-oriented environment, enjoy managing complex documentation, and take pride in being the driving force behind successful project delivery, we'd love to hear from you.

What You’ll Do:

• Manage and maintain the company's online Plan Room and bid document repository.
• Upload plans, specifications, addenda, bid tabulations, and related project documents using FTP software.
• Coordinate with project engineers to update Project Bid Information forms with project details.
• Assist project engineers in selecting bid items, specifications, and detail drawings.
• Help project engineers with bid/contract execution schedules.
• Assemble the base bid/contract book, including the table of contents, instructions to bidders, contract forms, supplemental conditions, standard contract requirements, and special funding forms.
• Assist with clerical aspects of addendum preparation and dissemination during the bidding period.
• Review the draft contract book for consistency with the bid item database or ODOT items.
• Coordinate Loan/Grant Applications for OWDA, OPWC, and other agencies.
• Review funding agreements associated with infrastructure contracts to identify deadlines and compliance requirements.
• Communicate and coordinate compliance deadlines with relevant parties.
• Process pay requests and change orders through various agencies including but not limited to OEPA/DEFA, OWDA, OPWC, ARC, and CDGB

What You Bring:

• Associate or bachelor's degree in Construction Management, Construction Engineering, Civil Engineering, Civil Engineering Technology, Engineering Technology, Business Administration, Information Systems, or a related field preferred; equivalent construction industry experience will be considered in lieu of a degree.
• 2+ years of experience with public construction bidding processes, including advertisements for bids, plans and specifications, addenda, bid document distribution, and contractor procurement procedures.
• Experience administering online document repositories, plan rooms, or similar construction-related platforms.
• Equivalent combination of education and relevant experience will be considered.
• Strong understanding of electronic document management and file organization.
• Proficiency with Microsoft Office 365 applications.

Salary Range:

The minimum hourly wage rate for this position is $32.00 per hour

Benefits:

• Flexible Work Environment
• Paid Parental Leave
• Medical
• Dental
• Vision
• Life and AD&D Insurance
• Short-Term and Long-Term Disability
• 401(k) with Company Match
• Paid Time Off + Holidays

Verdantas strives to develop new ways to increase diversity awareness within our organization. We recruit and reward our employees based on capability and performance — regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion, or physical ability. For us, it is imperative to build balanced teams from all walks of life and we believe that a diverse workforce is a stronger workforce.

Verdantas is an EOE race/color/religion/sex/sexual orientation/gender identity/national origin/disability/vet

Ready for what’s next?

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Take the next step, discover where you belong, and build something meaningful with us.

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