Construction Administrator

Romanoff Group; Charlotte (NC); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Top Workplace

Competitive Wage

Excellent Benefits

Life Insurance

401(k)

Employee Ownership

Training & Support

Paid Time Off

Holidays & PTO

Education Reimbursement

Job summary

The Romanoff Group is seeking a Construction Administrator to manage permit processing, billing, document filing and project schedules for multi‑site residential and commercial work. You will verify payroll hours, pull POs, track tax‑exempt certificates, and maintain client files while supporting day‑to‑day office operations.

Our team values ownership, training, and steady career growth. This full‑time role offers a structured schedule, comprehensive benefits, and opportunities to advance within

Qualifications

• High School Diploma or GED required.
• Proficient in Microsoft Office (Outlook, Excel, etc.).
• Excellent Data Entry Skills.

Responsibilities

• Create invoices and billings using standard processes.
• Pull all necessary permits for each job site and call in each required inspection.
• Verify weekly hours of hourly personnel for payroll assistance.
• Contact customers about late invoices, research issues on late payments and work with project managers on any outstanding issues.
• Support the office with day‑to‑day business needs.
• Oversee all tax‑exempt certificates (service).
• Ability to pull POs from builder's web portals and add into our system.
• Ability to bill inside builder’s web portals.
• Creates and maintains construction job client files.
• Perform daily data entry.
• Additional duties as assigned.

Skills

MS Office proficiency

Data entry

Education

High School Diploma or GED

Job description

The Romanoff Group of Companies, headquartered in Columbus, Ohio, with offices in eleven markets covering eight states, is a blend of commercial and residential, electrical, heating & cooling, and plumbing companies primarily serving the new housing construction market.

Job Type: Full-time

Since our founding in 1982, our growth has been fueled by the pride and craftsmanship of our team, supported by exceptional project management and industry‑leading expertise. As a 100% employee‑owned company, we are deeply committed to the success of our team. This sense of ownership is reflected in the professionalism, integrity, and dedication we bring to every project — and in the positive impact we strive to make in the communities we serve.

Great Reasons To Join

• 11x Employee Voted Top Workplace
• Highly Competitive Wage
• Excellent Benefits Package (Health/HSA/Vision/Dental/Life/STD/LTD/Accident and Critical Illness)
• $15k Company Paid Life Insurance
• 401(k)
• Employee Stock Ownership Plan (We are 100% employee owned)
• Training and Support
• Paid Time Off and Paid Holidays
• Advancement Opportunities
• Paid Apprenticeship and Educational Reimbursement

Standard Work Schedule

• Monday - Friday 7:00am - 4:00pm. MUST be willing to be flexible as jobs may change.

Position Summary

A Construction Administrator is responsible for processing permits and billing, project document filing, overseeing prevailing wage information, arranging project schedules, and keeping manpower board current.

Position Responsibilities

• Create invoices and billings using standard processes.
• Pull all necessary permits for each job site and call in each required inspection.
• Verify weekly hours of hourly personnel for payroll assistance.
• Contact customers about late invoices, research issues on late payments and work with project managers on any outstanding issues.
• Support the office with day‑to‑day business needs.
• Oversee all tax‑exempt certificates (service).
• Ability to pull POs from builder's web portals and add into our system.
• Ability to bill inside builder’s web portals.
• Creates and maintains construction job client files.
• Perform daily data entry.
• Additional duties as assigned.

Qualifications

• Required: High School Diploma or GED.
• Proficient computer skills in Microsoft Office (Outlook, Excel, etc.).
• Excellent Data Entry Skills.

Physical Demands

• Must be able to sit at a desk and/or computer for prolonged periods of time.
• Must be able to occasionally lift and/or move up to 25 lbs.

Benefits and Compensation

We provide a comprehensive package of employee benefits including: Medical, Dental, Vision, Life/AD&D; additional voluntary benefits such as STD, LTD, Critical Illness, Accident Insurance, paid vacation, and holidays; 401(k) and company paid Life Insurance, and we are 100% Employee Owned.

Must be able to pass a pre‑employment drug screen and background check.

EEO Statement

We are proud to be an Equal Opportunity Employer and will provide employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws and prohibit discrimination and/or harassment of any kind.