Construction Administrator

Moseley; Charlotte (NC); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health Insurance

HRA

401(k) with match

Dental & Vision

Pet Insurance

FSAs

Telemedicine

Wellness Programs

License Dues Reimbursement

Hybrid Work Model

Job summary

Moseley is seeking a full-time Construction Contract Administrator in Charlotte, NC. You will serve as the main contact with owners and contractors, manage construction-phase admin actions, and lead field observations, RFIs, submittals, and pay applications.

The role requires 5+ years of commercial construction administration experience, strong communication, organization, and problem-solving skills, with Procore experience preferred.

Qualifications

• High school diploma required.
• 3+ years’ construction administration or construction management experience.
• Experience with Procore and field verification is preferred.

Responsibilities

• Communicate effectively with all project participants—clients, owners, consultants.
• Perform regular site visits to observe progress and document field reports.
• Lead and document meetings, agendas, and minutes.
• Review contracts and docs for clarity and compliance on mid-size projects.
• Respond to RFIs and manage project timelines.
• Oversee submittals, change management, and cost proposals.
• Evaluate payment applications against work and schedules.
• Maintain organized project records throughout the project.
• Coordinate color/finish selections with clients and design teams.
• Conduct Substantial Completion inspections and manage punch lists.
• Manage project closeout, including as-builts and warranties.

Skills

Collaborative teamwork

Progress monitoring

Cost analysis & estimation

Clear communication

Codes & standards knowledge

Site observation readiness

Travel readiness

Driver's license

Education

High school diploma

Tools

Procore

Bluebeam

Job description

Moseley is seeking a full-time Construction Contract Administrator (CCA) to be part of our team. This role serves as Moseley’s point of contact in all interactions with owners and contractors and independently manages the timeliness and quality of all related construction phase administrative actions. The CCA will lead construction-phase services, including field observation, RFIs, submittals, change management, pay applications, punch lists, and resolution of field conditions.

What’s Needed:

Construction Administrator or Architect with 5+ years of significant commercial construction administration experience, preferably on medium to large projects. Strong communication, organization, technical constructability and construction detailing problem-solving, and client-management skills are essential. Experience with Procore.

Location: Charlotte, NC (office in Waverly 28277)

According to our 2026 workplace survey, 98% of employees are proud to work at Moseley; 99% believe that their work has a meaningful impact on the firm’s success; 97% believe Moseley respects and values their time away from work with family and friends, and 98% would recommend the firm for employment.

Moseley provides competitive salaries and a comprehensive benefits package for all full-time employees, including:

• Employer-paid Health Insurance with HRA (Health Reimbursement Arrangement); Basic life Insurance; Parental Leave; Holidays & Annual/Sick/Personal day Leave; Short-term and Long-term Disability Insurance
• 401(k) with employer match
• Dental, Vision, and Pet Insurance
• Health FSA and Dependent Care FSA
• Telemedicine Services, EAP, & Wellness Programs
• Payments for Qualifying Professional Licenses & Dues
• Hybrid Work Model (following introductory period)

Qualifications:

• High school diploma required
• 3+ years’ construction administration or construction management experience

Responsibilities:

• Communicate with all project participants, including but not limited to internal team members, clients, owners, and consultants in an effective and collaborative manner
• Conduct regular site visits to observe construction progress, ensure compliance with contract documents, and prepare detailed field reports
• Lead and document project meetings, including preparation of agendas and distribution of meeting minutes
• Review and interpret project-related agreements, contracts, and documentation to ensure compliance and clarity for small to medium-size projects
• Respond to Requests for Information (RFIs)
• Perform architectural submittal reviews in accordance with project timelines and company standards. Monitor and manage timeliness of review when performed by others
• Prepare contract modifications and review cost proposals for accuracy and consistency with project scope
• Evaluate contractor payment applications and confirm accuracy with work-in-place and approved schedules
• Maintain comprehensive and organized project records throughout the duration of the project
• Oversee the color and finish selection process, including sample coordination and final approvals in collaboration with clients and design teams
• Conduct Substantial Completion inspections and manage creation of punch lists and follow-up
• Manage and execute the project closeout process, ensuring delivery of all final documentation, as-built drawings, and warranty materials
• Additional responsibilities as assigned

Required Skills:

• Capable of working in a collaborative team environment to meet specific deadlines
• Diligence in monitoring progress, identifying potential problems and designing solutions as necessary
• Proficient knowledge of cost analysis and estimating
• Strong ability to communicate clearly both verbally and in writing
• Working knowledge of applicable codes/standards, and construction documentation
• Ability to navigate active project sites to observe work in progress with the ability to climb ladders, access scaffolding, and lift up to 25 lbs. as necessary
• Maintaining a valid driver’s license required and be available to travel to various project sites as required

Software Proficiencies:

• Bluebeam experience preferred
• Procore experience preferred

About the Firm:

Founded in 1969, Moseley is an interdisciplinary design practice focused on the bedrock institutions and gathering places of communities across the United States. Offering architecture, engineering, interior design and planning services, Moseley transforms communities by creating safe, sustainable and engaging gathering places that instill pride and elevate daily life.

Moseley is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity, national origin, disability or veteran status. For more information about your EEO rights as an applicant under the law please view “EEO is the Law Poster”, “Pay Transparency Notice”, and “Supplement”.

If you are a qualified individual with a disability, or a disabled veteran, you have the right to request an accommodation if you are unable, or limited in your ability, to use or access our online application system. To request accommodation, please contact Human Resources at 804.794.7555

Moseley maintains a drug free workplace.