Construction Administrative Assistant - NAVFAC Support

Advantech GSE Inc.- WOSB & HUBZONE Professional Services; Patuxent (MD); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Advantech GS Enterprises, Inc. is seeking a Construction Administrative Assistant to provide administrative and project coordination support for NAVFAC construction programs.

The role requires highly organized, detail-oriented professionals comfortable in government contracting environments. You will handle documentation, scheduling, correspondence, records management, reporting, and day-to-day administrative activities.

Qualifications

• High school diploma or equivalent
• Associates or Bachelor's degree in related field preferred
• 2+ years administrative or project coordination experience preferred
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint)

Responsibilities

• Provide administrative support to NAVFAC construction project teams
• Organize and maintain project files, records, and construction documentation
• Prepare and format correspondence, reports, presentations, and meeting materials
• Coordinate meetings, agendas, minutes, and action-item tracking
• Maintain project trackers and monitor deliverables, deadlines, and open actions
• Support document control and ensure project records are properly maintained
• Assist with data entry, spreadsheets, reports, and project status updates
• Coordinate communications with project team members, contractors, and stakeholders
• Track and organize construction-related documentation and correspondence
• Assist with project schedules, logs, and administrative reporting
• Support the project management team with daily administrative requirements
• Perform other administrative and project support duties as assigned

Education

Associates or Bachelor's degree in Business Administration, Construction Management, Engineering, Project Management, or related field

Tools

Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint)

Job description

Construction Administrative Assistant – NAVFAC Support

Employment Type: Full-Time

Location: On-Site / Hybrid, based on program requirements

Program: NAVFAC Construction Support

Position Overview

Advantech GS Enterprises, Inc. is seeking a Construction Administrative Assistant to provide administrative and project coordination support for NAVFAC construction programs. The ideal candidate is highly organized, detail-oriented, and comfortable working in a professional construction or government contracting environment. This position will support project teams with documentation, scheduling, correspondence, records management, reporting, and day-to-day administrative activities.

Key Responsibilities

• Provide administrative support to NAVFAC construction project teams
• Organize and maintain project files, records, and construction documentation
• Prepare and format correspondence, reports, presentations, and meeting materials
• Coordinate meetings, agendas, minutes, and action-item tracking
• Maintain project trackers and monitor deliverables, deadlines, and open actions
• Support document control and ensure project records are properly maintained
• Assist with data entry, spreadsheets, reports, and project status updates
• Coordinate communications with project team members, contractors, and stakeholders
• Track and organize construction-related documentation and correspondence
• Assist with project schedules, logs, and administrative reporting
• Support the project management team with daily administrative requirements
• Perform other administrative and project support duties as assigned

Qualifications

• High school diploma or equivalent required
• Associate or bachelor's degree in Business Administration, Construction Management, Engineering, Project Management, or a related field preferred
• 2+ years of administrative, project coordination, construction administration, or related experience preferred
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Strong attention to detail and ability to manage multiple priorities
• Proficiency with Microsoft Office, particularly Word, Excel, Outlook, Teams, and PowerPoint
• Ability to maintain accurate and organized project documentation
• Professional demeanor and ability to work effectively with project teams and stakeholders
• Experience supporting construction, engineering, or federal government programs is a plus

Preferred Experience

• NAVFAC or Department of Defense experience
• Federal construction or facilities management experience
• Experience with construction project documentation and document control
• Familiarity with construction terminology, project schedules, and deliverable tracking
• Experience with SharePoint or other document management systems

What We Offer

• Full-time employment with a federal government contractor
• Direct experience supporting NAVFAC construction programs
• Exposure to federal construction project management and administration
• Professional development and career growth opportunities
• Collaborative work environment
• Opportunity to build experience supporting Department of Defense programs

Advantech GS Enterprises, Inc.

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