Construction Administrative Assistant

Actalent; Virginia Beach (VA); On-site; USD 34,000 - 62,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) Retirement Plan

Pre-tax and Roth options

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

Job summary

Actalent in Virginia Beach seeks a Part-Time Administrative Support to assist across multiple projects. The role involves submitting inspection reports, coordinating fleet management, maintaining project forms, and supporting timesheet review and invoicing.

The position emphasizes accurate record-keeping and workflow improvement through documentation and flowcharting. The contract-to-hire role offers 20–32 hours/week onsite, with benefits eligibility and a competitive pay range.

Qualifications

• Minimum of one year of experience in an administrative role.
• Proficiency in Microsoft Excel.
• Ability to develop flowcharts and maintain clear, organized forms and records.
• Strong organizational, communication, and time-management skills.
• Clean driving record.
• Familiarity with heavy civil construction is a plus.
• No formal education requirement.

Responsibilities

• Provides office-based administrative support to staff across multiple projects.
• Assists with submitting inspection reports, coordinating fleet management, maintaining and developing project forms.
• Supports timesheet review and approval, maintaining accurate records.
• Assists with staff development activities, and preparing project invoices.
• Develops flowcharts and other tools to document procedures and improve office workflows.

Skills

Microsoft Excel

Flowcharts

Organization

Time management

Education

No formal education requirement

Job description

Part-Time Administrative Support (20-32 hours per week)

Provides office-based administrative support to staff across multiple projects. This role assists with submitting inspection reports, coordinating fleet management, maintaining, and developing project forms, supporting timesheet review and approval, maintaining accurate records, assisting with staff development activities, and preparing project invoices. Develops flowcharts and other tools to document procedures and improve office workflows.

Qualifications

• Minimum of one year of experience in an administrative role.
• Proficiency in Microsoft Excel.
• Ability to develop flowcharts and maintain clear, organized forms and records.
• Strong organizational, communication, and time-management skills.
• Clean driving record.
• Familiarity with heavy civil construction is a plus.
• No formal education requirement.

Job Type & Location

This is a Contract to Hire position based out of Virginia Beach, VA.

Pay And Benefits

The pay range for this position is $25.00 - $45.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Virginia Beach, VA.

Application Deadline

This position is anticipated to close on Nov 17, 2026.

Workplace Type

This is a fully onsite position in Virginia Beach,VA.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.