Construction Administrative Assistant

Southeast Restoration & Fireproofing Co.; Georgia; On-site; USD 36,000 - 48,000; Full time

Job summary

Southeast Restoration & Fireproofing Co., Inc. is seeking a Project Manager Assistant / Administrative Coordinator to support the Project Management team with administrative, scheduling, and documentation responsibilities.

This role is essential to the successful execution of multiple construction projects and requires strong organizational skills and the ability to manage competing priorities in a fast-paced construction environment.

Qualifications

• 2+ years of administrative or assistant experience (construction industry preferred).
• Strong proficiency with Microsoft Office (Outlook, Word, Excel).
• Experience with construction software platforms (e.g., Procore) is a plus.
• Strong organizational and time-management skills.
• Ability to handle confidential information professionally.
• Clear written and verbal communication skills.
• Ability to work independently and as part of a team.

Responsibilities

• Provide administrative support to Project Managers and senior staff.
• Assist with project documentation, including submittals, RFIs, meeting minutes, and correspondence.
• Track and organize contracts, change orders, and project logs.
• Coordinate project schedules, meetings, and site visits.
• Assist with pay applications, invoices, and closeout documentation.
• Maintain organized electronic and physical project files.
• Communicate with subcontractors, suppliers, and general contractors as directed.
• Support onboarding and compliance documentation (badging, insurance, training records).
• Answer phones, manage emails, and perform general office administrative duties.
• Assist with special projects as assigned.

Skills

2+ years admin/assistant experience

Microsoft Office

Written and verbal communication

Organizational skills

Confidential information handling

Teamwork and independence

Tools

Procore

Job description

Job Description

Job Description

Construction Administrative Assistant to Project Managers

Company: Southeast Restoration & Fireproofing Co., Inc.
Location: Stone Mountain, Georgia
Employment Type: Full-Time
Reports To: Project Managers / Senior Management

Position Summary

Southeast Restoration & Fireproofing Co., Inc. ("SERF") is seeking a Project Manager Assistant / Administrative Coordinator to support our Project Management team with administrative, scheduling, and documentation responsibilities. This role is essential to the successful execution of multiple construction projects and requires strong organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced construction environment.

Key Responsibilities

• Provide administrative support to Project Managers and senior staff


• Assist with project documentation, including submittals, RFIs, meeting minutes, and correspondence


• Track and organize contracts, change orders, and project logs


• Coordinate project schedules, meetings, and site visits


• Assist with pay applications, invoices, and closeout documentation


• Maintain organized electronic and physical project files


• Communicate with subcontractors, suppliers, and general contractors as directed


• Support onboarding and compliance documentation (badging, insurance, training records)


• Answer phones, manage emails, and perform general office administrative duties


• Assist with special projects as assigned

Qualifications

• 2+ years of administrative or assistant experience (construction industry preferred)


• Strong proficiency with Microsoft Office (Outlook, Word, Excel)


• Experience with construction software platforms (e.g., Procore) is a plus


• Strong organizational and time-management skills


• Ability to handle confidential information professionally


• Clear written and verbal communication skills


• Ability to work independently and as part of a team

Preferred Experience

• Prior experience supporting Project Managers or field operations


• Familiarity with construction terminology and processes

Compensation & Benefits

• Competitive compensation based on experience


• Stable, long-term employment opportunity


• Direct collaboration with Project Managers and company leadership


• Opportunity for growth within an established Southeast construction firm