Construction Admin Coordinator Job ID: 401437

SouthDesk; Northern (KY); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Fully remote LATAM work environment

Above-market compensation and benefits

Job summary

SouthDesk is seeking a Construction Admin Coordinator to support construction projects from a remote LATAM location. The role covers job setup, documentation, scheduling, purchasing, and vendor coordination to keep projects on track.

The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities independently, with strong written and verbal communication. Occasional after-hours or weekend availability may be required.

Qualifications

• Experience in construction administration, project coordination, or a similar role.
• Strong organization, time management, and problem-solving skills.
• Excellent written and verbal communication.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Word and Excel.
• Strong attention to detail and accuracy.
• Ability to work independently and collaboratively.
• Availability for occasional after-hours or weekend calls when required.

Responsibilities

• Set up and maintain project files, job information, budgets, POs, and documentation.
• Update customer and project information, including job numbers, contract values, units, and budgets.
• Manage projects in Egnyte, ComputerEase, and Smart Sheets.
• Support scheduling for materials, crews, inspections, and project phases.
• Prepare and issue POs based on material requests and pricing.
• Coordinate with vendors regarding shipments, billing, and statements.
• Communicate with management to ensure timely project setup and updates.
• Generate reports and provide project information to internal teams.
• Support administrative procedures and other departments as needed.
• Assist with occasional after-hours or weekend requests.

Skills

Organization

Time management

Communication

Microsoft Word

Microsoft Excel

Attention to detail

Problem solving

Multitasking

Independent work

Tools

Egnyte

ComputerEase

Smart Sheets

PAYBACK

PROEST

Job description

Construction Admin Coordinator

Remote – Latin America

Full-Time
Long-Term Opportunity

SouthDesk connects top-tier LATAM talent with growing companies through nearshoring and AI-driven staffing solutions.

About the Client

Our client, is a growing construction company focused on operational excellence, efficient project execution, and high-quality customer service.

About the Role

We are looking for a Construction Admin Coordinator to support construction projects through job setup, documentation, scheduling, purchasing, and vendor coordination.

The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities independently.

Responsibilities

• Set up and maintain project files, job information, budgets, POs, and documentation.
• Update customer and project information, including job numbers, contract values, units, and budgets.
• Manage projects in Egnyte, Computer Ease, and Smart Sheets.
• Support scheduling for materials, crews, inspections, and project phases.
• Prepare and issue POs based on material requests and pricing.
• Coordinate with vendors regarding shipments, billing, and statements.
• Communicate with management to ensure timely project setup and updates.
• Generate reports and provide project information to internal teams.
• Support administrative procedures and other departments as needed.
• Assist with occasional after-hours or weekend requests.

Requirements

• Experience in construction administration, project coordination, or a similar role.
• Strong organization, time management, and problem-solving skills.
• Excellent written and verbal communication.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Word and Excel.
• Strong attention to detail and accuracy.
• Ability to work independently and collaboratively.
• Availability for occasional after-hours or weekend calls when required.

Preferred

• Experience with U.S.-based construction projects.
• Familiarity with construction or project management software.
• Experience with purchasing, scheduling, material coordination, or project documentation.
• Knowledge of Computer Ease, Egnyte, Smart Sheets, PAYBACK, or PROEST.

What We Offer

• Fully remote opportunity within Latin America.
• Long-term growth potential.
• Exposure to U.S. construction operations.
• Collaborative work environment.
• Above-market compensation and benefits package.