Construction Admin Coordinator

Allied Steel Buildings; Fort Lauderdale (FL); On-site; USD 38,000 - 48,000; Full time

Job summary

Allied seeks a Construction Admin Coordinator for its Fort Lauderdale, FL office. The role supports the HR/Administration Directorate and liaisons with Allied campuses, requiring superb reception, organization, and a proactive attitude.

You will professionally greet visitors, answer calls, plan meetings, arrange travel, and manage deliveries, while maintaining a welcoming, safe, and well–organized office environment.

Qualifications

• Minimum 2 years of receptionist or office admin experience in a construction company.
• Basic understanding of construction drawings/blueprints and ability to interpret key elements.
• Comfortable with construction terminology, trade language, and jobsite communication.
• Excellent organizational skills and detail-oriented.
• Working knowledge of MS Office, Google Suite, and related software.

Responsibilities

• Greet visitors and maintain a welcoming office environment.
• Answer calls professionally and route to appropriate Allied team members.
• Plan meetings and events, secure resources, agenda items, and catering as needed.
• Manage deliveries and mail, ensuring timely distribution.
• Maintain supplies and coordinate travel arrangements.

Skills

Receptionist experience

Hospitality skills

Organizational skills

Bilingual English/Spanish

MS Office / Google Suite

Education

Bachelor’s or associate degree preferred

High school diploma or equivalent

Tools

CRM system

Google Workspace

Microsoft Office

Zoho

Job description

Allied seeks a Construction Admin Coordinator for its office in Fort Lauderdale, Florida. This position is for an individual who has excellent welcome center and reception hospitality skills, is impeccably organized, and has a great attitude and a zest for excellence and growth. This position directly supports our Fort Lauderdale office, the HR/Administration Directorate, and the local EVPs and liaisons with other Allied campuses.

The Allied Cultur

eAt Allied, we believe great service matters from the start and finish of everything we do. Going the distance for our clients begins with taking care of our team members. They are our most important asset. We invest in their continuous development and recognize their contribution to our success.

Great work starts with creating great work environments, promoting collaboration for a team dedicated to creating value worldwide. The Allied Team is highly resourceful, innovative, and competent with extensive experience. Our culture is open, accessible, adaptive, and flexible, offering work-life balance and empowering our people, because everyone’s voice matters. We promote “we” over “me” and solutions-oriented creative thinking. It’s the Allied wa

y. Allied is an equal opportunity employer. DFWP/E

EOE Responsibili

ties Recep

• tion:Professionally greet visitors, guests, and Allied team members utilizing exemplary hospitality skills. Maintain a welcoming environment in all areas of the of
• fice.Professionally answer incoming phone calls, providing the necessary information to callers or connecting callers to appropriate Allied team members. Able to be client-centric and interact well with Allied team members, partners, and potential clients. Incoming call volume can reach 15 per
• hour.Assist with the planning and scheduling of meetings and events, securing any resources which may include creating timelines, agenda items, background materials, snacks, and coffee service, and group catered m
• eals.Manage all incoming deliveries and mail, ensuring efficient organization and timely distribution to the appropriate recipients via the established office mailing system. Oversee all aspects of daily outgoing mail and package manage
• ment.Maintain a clean, safe, and organized work environment, including the lobby and reception areas, the cafe, and conference

room Administrative D

• uties:Monitor office-related supplies for ordering and restocking, including cleaning and paper supplies, printer supplies, snacks, beverages, etc. Work with the HR Generalist on-site on certain purc
• hases.Order company-related swag (mugs, hats, shirts, bags, bottles, pens, etc.) in coordination with other Allied offices and the marketing depar
• tment.Update company events in calendars and company intranets and schedule conference rooms for Allied team members. Inform staff of important information related to the office. Maintain information on TVs and monitors for relevant information and mess
• aging.Support in preparing travel arrangements for Allied team members, partners, and clients, utilizing company resources and pro
• grams.Assist office team members with general research, document management, compilation of data, preparation of reports and presentations, and other general office-related
• items.Document and communication preparation as well as filing su

pport Events and Employee Engagement S

• upport:Support, coordinate, and actively participate in the planning and scheduling of Fort Lauderdale-based special events such as quarterly meetings, workshops, OMT meetings, and PR events, securing any needed resources, materials, equipment, and food and be
• verage.Assist in HR related tasks, including onboarding events, company poll tabulations, maintenance of data, wellness programs, and employee engagement initi
• atives.Provide administrative support to the Business Operations Department for Huddle and Allied Activities, scheduling appointments and events, and creative content s

upport Systems and Tools Profic

• iencies:Utilize Allied’s CRM system with increasing proficiency to manage information as part of handling phone calls and managing responsib
• ilities.Utilize Google, Microsoft, and Zoho office applications with increasing proficiency to support administrative and support responsib
• ilities.Utilize Allied’s travel booking system with increasing proficiency to support travel itin
• eraries.Respond to emails and messaging in a timely manner, and appropriately communicate messages and information to team members in different departments with conciseness and
• clarity.Manage confidential and sensitive information with discretion and in
• tegrity.Use appropriate professional judgment to keep abreast of any changes, issues, or concerns that may impact daily activities and/or sc

hedules Qualifying & Educational Requ

• irements:At least 2 years of experience as a receptionist or office administrative assistant at a constructio
• n companyBasic understanding of construction drawings/blueprints and ability to interpret key
• elementsComfortable with construction terminology, trade language, and jobsite comm
• unicationFirst-rate organizational skills and detail
• -orientedFriendly, professional, positive
• attitudeExcellent interpersonal, communication, and client service skills within and outside the org
• anizationWorking knowledge of MS Office Applications, Google Suite Applications, and additional related software
• knowledgeStrong spelling and gramm
• ar acumenStrong ability to manage a variety of tasks simul
• taneouslyCritical thinking, evaluation, and analytic
• al skillsTalent and desire to work with high-pressure situations in fast-paced env
• ironmentsAbility to work individually and in team env
• ironmentsAbility to work on-site at the Fort Lauderdale office from Monday through Friday, 9:00 am t
• o 6:00 pmBilingual in English/Spanish is required – working proficien
• cy levelsExperience coordinating events and travel
• planningBachelor’s or associate degree preferred – minimum high school diploma, certificate from college or technical school, and willing to consider extensive experience over education where a