Construction Accounts Payable Specialist

Ovation; Las Vegas (NV); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Rent discount

Medical Insurance – employee and some

Dental and Vision Insurance

401K with employer match

Generous PTO

Job summary

Ovation is seeking an experienced Construction Accounts Payable Specialist to support the Accounting team in our Construction division. The role involves reviewing and processing vendor invoices, ensuring contract compliance, and assisting with budgets, draw packages, and 1099-related tasks.

Ideal candidates have 2–5 years in construction or commercial real estate accounting, strong Excel skills, and the ability to work diligently in a fast-paced environment while coordinating with project teams

Qualifications

• 2–5 years of accounting experience, preferably in commercial real estate development or construction accounting.
• Proficiency with Excel and Word; experience with a main-frame accounting system is required. Timberline experience is a plus.
• Ability to sit and use a computer for long periods and follow established processes.

Responsibilities

• Review, code, process, and enter vendor, sub-contractor, and general conditions invoices.
• Print and process related checks and monitor contract compliance before final invoice approval.
• Maintain vendor files and W-9s; assist with budgets, draw packages, and project accounting tasks.
• Collaborate with Project Accountants, Accounting Manager, and sub-contractors while upholding integrity.

Skills

Excel proficiency

Attention to detail

Communication skills

Independent work

Team collaboration

Numerical accuracy

Tools

Timberline

Main-frame accounting system

Job description

Company Overview

Ovation, a family-owned and privately held real estate firm with a 40-year track record, is a vertically integrated organization specializing in the development, construction, and management of residential properties. To date, Ovation has developed over 40 properties, comprising more than 12,000 apartment units, with an additional 4,000 units currently in development pipeline. The firm's multifamily portfolio includes 6,000 Class A units, 400 active adult units, 2,200 affordable senior units, and 2,000 units managed for third parties for a total of 10,600 units under management. Committed to enhancing the lives of individuals, families, and communities, Ovation continues to expand its impact, one home at a time.

Company Overview

Ovation, a family-owned and privately held real estate firm with a 40-year track record, is a vertically integrated organization specializing in the development, construction, and management of residential properties. To date, Ovation has developed over 40 properties, comprising more than 12,000 apartment units, with an additional 4,000 units currently in development pipeline. The firm's multifamily portfolio includes 6,000 Class A units, 400 active adult units, 2,200 affordable senior units, and 2,000 units managed for third parties for a total of 10,600 units under management. Committed to enhancing the lives of individuals, families, and communities, Ovation continues to expand its impact, one home at a time. We are a dynamic and collaborative team dedicated to excellence and innovation. We value diversity and believe that it contributes to our success. We are committed to providing our employees with the tools, resources, and support they need to succeed in their roles.The ideal candidate will have strong organizational skills and have an ability to accurately track and record cash flow. This candidate should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. Lastly, where appropriate this candidate will track 1099s and create a report with related information at year end.

We are looking for an experienced Construction Accounts Payable Specialist to join our thriving Accounting team for our Construction division.

Job Description

In the Construction Accounts Payable position, you will assist the Project Accountant with preparation of financial information for assigned projects/entities. Primarily responsible for the reviewing, coding, processing, and entering of vendor, sub-contractor and general conditions invoices and printing/processing the related checks. Duties to include but are not limited to monitor compliance with contract requirements ensuring all conditions are satisfied before approval of final invoices, ensure signed contracts are received, properly filed, and all insurance requirements are satisfied, maintain vendor files and records, obtain and track W-9s, assist Project Accountant in maintaining all budgets and preparing draw packages and assist with other areas of accounting as needed. Problem solving prior to any impact on the project. This position works closely with Project Accountants, Accounting Manager, Job Cost Manager, Purchasing, Forwarding Planning and Project Managers, external sub-contractors while always acting with integrity and being a pro-active team member. You will be expected to stay motivated, work diligently, meet deadlines, and add value to the accounting team as well as always represent the company in a professional manner.

Personal Effectiveness

Works with integrity and ethically. Upholds organizational values and knows the company’s core values. React well under pressure. Take steps to develop and maintain knowledge of industry. Demonstrates an interest in personal learning and development. Behavior is consistent and predictable. Is reliable, responsible, and dependable in fulfilling obligations. Demonstrates regular and punctual attendance. Can handle a fast-paced, multi-task environment. Strong communication skills, both oral and written, with an emphasis on providing excellent customer service. Checks work to ensure all essential details have been considered. Complies with company rules, policies, and procedures.Takes ownership of the job, job duties, and responsibilities.

Required Qualifications

• A minimum of at least 2-5 years accounting experience, preferably in commercial real estate development or construction Accounting.
• Proficiency with Excel & Word, experience with a main-frame accounting system is required. Timberline experience is a plus!
• Ability to sit and use a computer for long periods of time.
• Ability to work independently with attention to detail and a high-level of accuracy.
• Ability to follow directions and established processes and procedures.
• Ability to maintain the workload so as not to impact the progression of the job.
• Ability to work with team members and external sub-contractors.
• Ability to remain organized, follow up on, and complete outstanding items prior to deadlines being missed.
• Ability to comply with NRS and best practices to protect Ovation (Insurance, Notices of Right to Lien, Obtaining Lien Releases, Payment Notices).
• Ability to reconcile monthly statements.
• Ability to compile G702 and G703 forms for initial welcome packets for subs on all jobs.
• Coverage of front desk as needed.
• Positive attitude, professional workmanship and appearance, detail oriented, and results driven.
• Other duties as assigned.

Salary

$27/hr DOE

Benefits

We offer competitive salaries, career growth opportunities, and a comprehensive benefits package, including medical, dental, vision, and a 401(k) plan with employer match.

• Rent discount – Employee rent discount after 90 days.
• Medical Insurance – 100% free option available for employee/company pays portion of dependent coverage, eligible 1st of the month after 60 days
• Dental and Vision Insurance – Employee and dependent coverage options available, eligible 1st of the month after 60 days.
• You will be eligible to enroll in our 401K plan on the first day of the quarter following three months of employment.
• Our generous PTO package consists of 13 days of paid time off, which is pro-rated in each pay period and increases with tenure (available after 90 days of employment), ten holidays, and one half day annually.

***Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.***