Consignment Audit Specialist

Jobtailor; Irvine (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Jobtailor in Irvine, CA is seeking a Field Inventory Coordinator to manage and optimize field inventory, including consigned instrument sets, units, and RMA returns. You will develop processes, conduct annual audits, and provide dashboards to drive accuracy and efficiency.

Responsibilities include regular reporting on inventory utilization, evaluating levels, resolving discrepancies, and coordinating with AP, Sales Operations, and Customer Service to reconcile inventory and improve workflows.

Qualifications

• MS Office proficiency (Word, Excel, PowerPoint) and ERP systems experience.
• Excellent written and verbal communication skills.
• Results-oriented with urgency and tenacious follow-up.
• Ability to work independently or in a team.
• Attention to detail and high-quality output.
• ERP experience, preferably Expandable.
• Experience with customer contact and resolving issues is essential.

Responsibilities

• Manage and optimize field inventory, including consigned instrument sets.
• Develop and communicate processes to ensure efficient utilization of field inventory.
• Perform annual audits and reconciliation of inventory held at customers and distributors.
• Develop and provide regular reporting and metrics of field inventory utilization.
• Evaluate field inventory levels and utilization and recommend optimal levels.
• Review, research, investigate, and resolve discrepancies and disputes related to transferred, returned, lost, or damaged inventory.
• Facilitate all RMA inventory returns and follow up on missing sets.
• Manage expired units in the field, facilitate returns, and provide monthly metric reports.
• Assist Customer Service with correct lot number tracking to expedite processing.
• Produce and distribute regular department reports to internal and external groups.
• Coordinate the decommissioning process with AP, Sales Operations, Customer Service, and Sales to ensure reconciliation.
• Perform stores code transfers to update and manage inventory accurately.
• Publish department key metrics dashboard.

Skills

MS Office Suite Proficiency

ERP Systems Experience

Inventory Management

Process Development

Customer Resolution Experience

Tools

MS Office Suite

ERP Systems

Job description

• Manage and optimize field inventory, including consigned instrument sets and units
• Develop and communicate processes and procedures to control and ensure efficient utilization of field inventory
• Perform regular annual audits and reconciliation of inventory held at customers and distributors
• Develop and provide regular reporting and metrics of field inventory utilization
• Evaluate field inventory levels and utilization and recommend optimal inventory levels
• Review, research, investigate, and resolve field inventory discrepancies and disputes related to transferred, returned, lost, or damaged inventory
• Facilitate all RMA inventory returns and follow up on missing sets
• Manage expired units in the field, facilitate returns, and provide monthly metric reports
• Assist Customer Service with correct lot number tracking to expedite processing
• Produce and distribute regular department reports to internal and external groups
• Coordinate the decommissioning process with AP, Sales Operations, Customer Service, and Sales to ensure inventory reconciliation
• Perform stores code transfers to update and manage inventory accurately
• Publish department key metrics dashboard

Requirements

• Strong proficiency using MS Office Suite (e.g. Word, Excel, PowerPoint) and ERP systems
• Excellent written and verbal communication skills
• Results-oriented, positive, "can-do" attitude with appropriate urgency and tenacious follow-up
• Ability to work as a collaborative team member as well as independently
• Excellent attention to detail, producing high-quality output
• Flexibility and strong organization skills with ability to prioritize multiple tasks
• Applies sound judgement when making decisions and communicating with peers and management
• Problem analysis and problem-solving skills
• Experience involving customer contact and resolution of customer difficulties is essential
• ERP experience, preferably in Expandable
• Experience developing and transforming processes and procedures to drive efficiencies and improvement
• No sponsorship is available at this time

Core Competencies

Demonstrates strong proficiency in managing and optimizing field inventory, including the ability to develop processes for efficient utilization and conduct regular audits. Excels in communication and collaboration, ensuring accurate reporting and resolution of inventory discrepancies.

Highest-signal resume keywords

• MS Office Suite Proficiency
• ERP Systems Experience
• Inventory Management
• Process Development
• Customer Resolution Experience

Hard Skills

• Field Inventory Management
• Inventory Audits
• Data Reporting
• Inventory Reconciliation
• Process Optimization

Soft Skills

• Excellent Communication Skills
• Attention to Detail
• Problem-Solving Skills
• Team Collaboration
• Organizational Skills

Industry Keywords

• Field Inventory
• RMA Inventory Returns
• Customer Service
• Metrics Dashboard
• Lot Number Tracking

Tools & Technologies

• ERP Systems
• MS Office Suite