Congress & Meetings Operations Lead — Hybrid Contract

System One; Ridgefield (CT); Ibrido; USD 157.597.000 - 166.194.000; Part-time

Vantaggi offerti da questo lavoro

Medical coverage

Dental coverage

401(k) plan

Descrizione del lavoro

System One is seeking a Congress & Meeting Management Operations Lead in Ridgefield, CT, on a 12-month contract with a hybrid work model (onsite and remote). The role focuses on operational management, budget tracking, vendor coordination, reporting, and compliance-driven processes to enable efficient and compliant event execution.

The ideal candidate will oversee meeting workflows, systems, and documentation, develop dashboards and metrics, and collaborate with internal stakeholders, vendors,

Competenze

• Bachelor's degree with 3+ years of relevant experience, or Master's with 2+ years.
• Experience in meeting operations, congress management, event operations, procurement, vendor management, budget tracking, or compliance-focused operational support.
• Experience supporting high-volume meetings with multiple stakeholders, timelines, budgets.
• Experience with meeting platforms such as Cvent, SpotMe, Veeva Vault, Power BI, Power Apps, or similar systems.
• Experience in pharmaceutical, healthcare, life sciences, congress management, or other regulated environments preferred.

Mansioni

• Manage meeting operations including intake, registration, attendee records, calendars, timelines, event materials, meeting-card administration, vendor coordination, and closeout activities.
• Track budgets, purchase orders, invoices, payments, accruals, forecasts, and related procurement and finance processes for meeting and congress programs.
• Support meeting-related workflows associated with Speaker Bureau, HCP engagement, advisory boards, and contracting activities.
• Develop and maintain dashboards, reports, and operational metrics utilizing meeting, registration, budget, vendor, and platform data.
• Drive process improvements, support compliance requirements, and coordinate activities across internal stakeholders, vendors, technology teams, procurement, and finance functions.

Conoscenze

Meeting operations

Budget tracking

Vendor management

Dashboards reporting

Cross-functional coordination

Formazione

Bachelor's degree

Master's degree

Strumenti

Cvent

SpotMe

Veeva Vault

Power BI

Power Apps

Lectrona

Scope Manager

Invoice Track

Descrizione del lavoro

System One is seeking a Congress & Meeting Management Operations Lead in Ridgefield, CT, on a 12-month contract with a hybrid work model (onsite and remote). The role focuses on operational management, budget tracking, vendor coordination, reporting, and compliance-driven processes to enable efficient and compliant event execution.

The ideal candidate will oversee meeting workflows, systems, and documentation, develop dashboards and metrics, and collaborate with internal stakeholders, vendors,