Confidential Aide

New York State Department of Labor; New York (NY); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

13 paid holidays and vacation days

Paid parental leave

Public Service Loan Forgiveness access

Job summary

The New York State Department of Labor is seeking an experienced Executive Protection Leader to oversee security operations for top executives. You will manage scheduling, advance work for travel, and protect leadership across events and meetings.

Responsibilities include risk assessments, developing security plans, conducting audits, coordinating secure transportation, and delivering briefings. This role requires discretion, stakeholder collaboration, and ongoing professional development.

Qualifications

• Seven years of relevant experience and a valid NYS Driver License.
• Substitution options outline acceptable degree equivalencies for specialized experience.

Responsibilities

• Oversee executive security and protection leadership including travel logistics and advance work.
• Conduct risk assessments for itineraries, events, and locations with scheduling considerations.
• Develop and implement security plans for diverse scenarios with time frames.
• Conduct security audits and oversee improvements to procedures.
• Coordinate secure transportation logistics for leadership including contingency planning.
• Provide schedule-specific security briefings and adapt to transport risks.
• Maintain confidentiality and build trust with leadership and stakeholders.
• Stay current on security technology and best practices.

Skills

Stakeholder relations

Decisive decision making

Composure under pressure

Situational awareness

Defensive driving

Education

Associate degree substitutions for experience

Bachelor's degree substitutions for experience

Master's degree substitutions for experience

J.D. substitutions for experience

Ph.D. substitutions for experience

Job description

Duties Description

The incumbent of this position will perform the following, but not be limited to:

• Oversee all aspects of executive security and protection leadership, including scheduling logistical arrangements and advance work for travel, events, and meetings.
• Conduct thorough risk assessments for travel itineraries, events, and physical locations, factoring in scheduling constraints and potential delays.
• Develop and implement comprehensive security plans and protocols for diverse scenarios, incorporating time frames and scheduling considerations.
• Conduct security audits and schedule and oversee improvements to existing procedures and protocols.
• Develop and schedule secure transportation logistics for executive leadership, including route planning and contingency measures, accounting for travel time and potential disruptions.
• Conduct schedule-specific travel security briefings for leadership while dynamically adapting to transportation risks through contingency planning and strict discretion.
• Remain calm and collected in high-pressure situations involving security incidents, demonstrating adaptability and quick decision-making.
• Maintain the highest standards of confidentiality for sensitive information related to leadership and operations.
• Build trust and rapport with leadership, colleagues, and external stakeholders through effective communication.
• Stay abreast of advances in security technology and best practices through continuous learning, scheduling time for professional development activities.

Preferred Qualifications

• Ability to initiate and maintain relationships across a diverse set of stakeholders.
• Ability to demonstrate strong decision-making skills and act decisively in high-pressure situations.
• Maintains composure, and integrates seamlessly into new settings.
• Situational awareness, observational skills to identify threats or anomalies
• Defensive driving skills.

Minimum Qualifications

Seven years of relevant experience* and possession of a valid NYS Driver License is required.

Relevant Experience Is Being Defined As

• Executive Protection Leadership - comprehensive security and close protection operations for executive leadership.
• Risk Mitigation and Strategic Planning - conducting advance work for travel, events, and meetings, including detailed route planning and establishing secure transportation logistics.
• Cross Functional Collaboration - Cultivating strong relationships with external stakeholders to establish a unified, proactive security posture.
• Substitutions: Associate degree may substitute for two years of specialized experience; bachelor's degree may substitute for four years of specialized experience; master's degree may substitute for five years of specialized experience; J.D. may substitute for six years of specialized experience; Ph.D. may substitute for seven years of specialized experience. Degrees must be in a field related to the relevant experience and/or duties to qualify for substitution.

Additional Comments

This position may require a fingerprint background check prior to appointment.

Position specific job duties may include occasional altered work schedule or job assignments which require availability and willingness to work occasional evenings and/or out-stationed assignments.

Candidates with no previous state service will begin at the starting rate of the salary range listed above.

Additional location pay is available for the following counties: Bronx, Kings, Nassau, NYC-Manhattan, Queens, Richmond, Rockland, Suffolk, and Westchester, Dutchess, Orange, and Putnam.

If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC): 518-457-4272, [e-mail].

Employment at the Department of Labor is contingent upon the maintenance of a valid work authorization and necessary documentation to work legally in the United States.

Please note: Due to operational requirements and funding considerations of various divisions/positions, there could be occasions in the future where unit assignments may change. Should this occur, it will not impact your title, salary or location.

We Offer a Comprehensive Benefits Package, Including

• 13 paid holidays, 5 personal days, and a minimum of 13 vacation days per year
• Paid sick leave (CSEA and PEF employees- 13 days; M/C employees- 8 days plus free enrollment into the Income Protection Program for short-term and long-term disability coverage).
• Choice of several affordable and competitive health insurance plans
• Dental and vision insurance plans at no additional cost
• Membership in the NYS Employee’s Retirement System
• NYS Deferred Compensation Investment Plan
• Eligibility to apply for Public Service Loan Forgiveness (PSLF) (full-time employees)
• Eligibility to apply for tuition reimbursement for qualifying employees and courses
• Paid Parental Leave

Our mission is to provide outstanding services to our customers—the workers and business that call New York home. We help New Yorkers find careers they will love. We build and support New York’s businesses. We empower and protect New York’s workers. To learn more about our mission and the exciting work of the DOL, please visit: https://dol.ny.gov/about-us

DOL is committed to fostering employee engagement and work-life balance. We offer telecommuting and alternative work schedules to eligible employees. Eligible employees may be approved to telecommute, if operationally feasible, up to 2 days per regular work-week, and not to exceed 4 days per two-week pay period. Telecommuting can be discussed at the time of interview. Our exciting training and development opportunities, including Coursera and our formal Employee Recognition Program allow us to develop, recognize, and celebrate our workforce.

Please note that specific benefits and programs may vary based on negotiating unit, current contract, length of State service, and program area.