Confidential Administrative Assistant

Moorestown Township Public Schools; Moorestown Township (NJ); On-site; USD 65,000 - 68,000; Full time

Benefits offered by this job

New Jersey Educator's Health Plan

Job summary

Moorestown Township Public Schools seeks a Confidential Administrative Assistant to support the Assistant Superintendent’s Office and coordinate district priorities. This twelve-month contract requires strong organizational skills and the ability to handle sensitive information.

You will work with cabinet-level administrators to ensure timely completion of priorities, manage communications, and supervise clerical duties within the district office.

Qualifications

• Associate's degree (A.A. or A.S.) or equivalent training from a two-year college or technical school.
• Strong administrative skills and the ability to prioritize work with minimal supervision.
• Expert knowledge of computer software applications.

Responsibilities

• Provide executive level administrative support to the Assistant Superintendent's Office.
• Work closely with cabinet-level administrators to determine department priorities and ensure timely completion of those priorities.
• Perform duties with a high degree of responsibility, discretion, and confidentiality.

Skills

Administrative skills

Independent projects

Computer software proficiency

Education

Associate's degree

Tools

Frontline

Genesis Employee Portal

Student Information System

Microsoft Word

Microsoft Excel

Google Suite

Job description

This website is AudioEye enabled and is being optimized for accessibility. To open the AudioEye Toolbar, press "shift + =". Some assistive technologies may require the use of a passthrough function before this keystroke. For more information, activate the button labeled "Explore your accessibility options".

Frontline Applicant Tracking - Moorestown Township Public Schools

• Date Posted:9/9/2026
• Location:District Administration Building
• Date Available:11/01/2026
• Closing Date:09/16/2026

Moorestown Township Public Schools

Title: Confidential Administrative Assistant

Salary Guide: Non-Affiliated; Twelve-month contract

Salary Range: $65,000 - $68,300.00

Benefits: New Jersey Educator's Health Plan

Position Summary:

Provide executive level administrative support to the Assistant Superintendent's Office. As an extension of the superintendent's authority, work closely with cabinet-level administrator(s) to determine department priorities and ensure timely completion of those priorities by performing assigned duties.

Qualifications:

Associate's degree (A.A. or A.S.) or equivalent training from a two-year college or technical school. To perform this job successfully, an individual must have strong administrative skills and the ability to prioritize work with minimal supervision. Demonstrates experience with independent projects and tasks. Must possess expert knowledge of computer software applications.

Job Goal:

Perform complex secretarial and clerical duties entailing a high degree of responsibility, discretion, and confidentiality, using independent judgment, in addition to routine work necessary for the smooth and efficient operation of the office. Serve as the central office administrator's confidential assistant; supervise all administrative/secretarial duties in the office and coordinate district and office administrative activities.

Performance Responsibilities:

. Office Management

• Supervises and coordinates the efficient workflow of the district relative to the responsibilities of the supervising administrator.
• Performs all secretarial/clerical and confidential work as assigned by the administrator.
• Supervises and assists in the preparation of all correspondence and reports emanating from the administrator's office. Maintains the confidentiality of sensitive correspondence.
• Maintains a regular filing system, as well as a set of confidential files and processes incoming correspondence. Ensures that the material is properly marked, secured and accessible for immediate use by administrators. Assembles confidential material according to instructions, and prepares summaries of confidential documents.
• Places and receives telephone calls and records messages for the administrator. Screens calls and inquiries that involve sensitive topics. Personally handles calls involving confidential or sensitive topics. Accommodates the caller's concerns without referring callers unnecessarily to the administrator.
• Maintains a schedule of appointments for the administrator and makes arrangements for conferences, meetings, and interviews. Prepares agendas, takes clear notes and handles follow-up activities as necessary. Make sure the administrator has any necessary back-up materials needed. Prepares minutes when assigned.
• Acts as a liaison between the administrator and other administrative staff in screening and routine inquiries and requests.
• Assists the administrator in compiling data and preparing reports required by law, administrative code and board policy, including professional development, mentoring, district travel, etc.
• Operates all business machines necessary to complete reports and clerical work required in the operation of the office.
• Manages long-term projects as assigned
• Ability to maintain, posts and support social media

Proficient in software applications related to role, including but not limited to Microsoft Word, Microsoft Excel, Google Suite, Frontline, and Genesis Employee Portal and Student Information System.

Evaluation of Performance

Performance of this position will be evaluated annually in accordance with the New Jersey Administrative Code and Board of Education policy.

Physical Demand

Physical demands include the ability to remain in a stationary position when necessary, occasionally move throughout the building to access colleagues and/or supplies. Ability to operate a computer and/or other office machinery. Be able to view a computer screen. Ability to communicate verbally, and in writing via technology devices or handwritten correspondence. The physical demands as described in this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities through an interactive process of determining essential duty task completion options.

Terms of Employment

12-month contract, renewed annually. Salary and benefits as determined by the Board of Education and any applicable collective bargaining agreement.

The information described in this job description is reviewed and approved by the MTPS Board of Education and may be modified as district and state requirements deem necessary. This job description does not constitute a written employment contract.

New Jersey First Act

N.J.S.A. 52:14-7 (L.2011, Chapter 70), requires employees of all school boards to reside in the State of New Jersey unless otherwise exempted under the law.

Americans with Disabilities Act Statement

External and internal applicants, as well as employees who become disabled, must be able to perform the essential functions listed on this job description either unaided or with reasonable accommodation. The Moorestown Township Public School District shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law, in the event such determination becomes necessary.

The Moorestown Township Public School District is proud to be an Equal Employment Opportunity and Affluent Action employer. The district does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity, gender expression, age, status as protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.