Conferences & Scientific Programs Manager

ADP, Inc.; New York (NY); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Health plans

Disability & Life Insurance

Flexible Spending Accounts

TransitChek pre-tax travel

PTO

Paid holidays

Job summary

ADP, Inc. is seeking a Manager of Scientific Programs in New York, NY. This full-time role oversees faculty engagement and program content for CRF conferences, symposia, and workshops, reporting to the Director of Program Development.

You will manage the CFS process from submission to onsite presentations and coordinate with cross-functional teams to ensure timely, accurate program delivery. The position requires collaboration with physicians and senior stakeholders, strong Microsoft Office

Qualifications

• Bachelor’s degree or equivalent work experience.
• Demonstrated experience working with physicians and senior stakeholders.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint); databases preferred.
• Strong organizational and project management skills, with the ability to multi-task and prioritize in a fast-paced environment.
• Excellent written and verbal communication skills with a high degree of professionalism.
• Strong problem-solving and analytical abilities.
• Ability to work independently while collaborating effectively within a team.
• Availability to travel 3–5 times per year, including one extended 7-day trip.

Responsibilities

• Serve as the primary program contact for assigned meetings, working closely with physician course directors to plan, organize, implement, and evaluate content.
• Coordinate all faculty communications, including invitations, scheduling, reminders, and post-conference follow-up.
• Address faculty inquiries related to registration, housing, travel, honoraria, and presentation requirements.
• Provide onsite program management, including faculty logistics, moderator notes, presentation management support, and real-time agenda updates.
• Develop and manage timelines, budgets, and workflows for assigned programs, ensuring deliverables are completed on time and within budget.
• Schedule and facilitate planning meetings with course directors, committees, and internal stakeholders; prepare agendas, minutes, and action items.
• Collaborate with Meeting Planning and Marketing teams to ensure accuracy of agendas, signage, websites, and other program materials.
• Support live case sessions, coordinating contracts, HIPAA forms, vendor communications, and grant invoices.
• Coordinate onsite abstract and poster presentations (physical, electronic, moderate, and oral).
• Monitor faculty expenses and prepare reconciliations; contribute to budget forecasting for future meetings.
• Maintain program documentation, including databases, forms, reports, timelines, and communications.
• Ensure compliance with CRF policies, templates, and processes; recommend improvements as needed.
• Build and maintain strong professional relationships with internationally recognized faculty, course directors, vendors, and industry partners.
• Act as a reliable liaison between CRF staff, physicians, vendors, and external stakeholders to ensure smooth collaboration.
• Perform other duties as assigned to support departmental and organizational goals.

Skills

Project management

Communication

Travel planning

Stakeholder management

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Databases

Job description

ADP, Inc. is seeking a Manager of Scientific Programs in New York, NY. This full-time role oversees faculty engagement and program content for CRF conferences, symposia, and workshops, reporting to the Director of Program Development.

You will manage the CFS process from submission to onsite presentations and coordinate with cross-functional teams to ensure timely, accurate program delivery. The position requires collaboration with physicians and senior stakeholders, strong Microsoft Office