Conferences & Events Administrative Coordinator

Calvin University; Grand Rapids (MI); On-site; USD 25,000 - 33,000; Full time

Job summary

Calvin University is seeking an Conferences & Events Department Administrative Assistant to perform office management, clerical, and administrative duties for the Conferences & Events department. You will represent the department professionally to Calvin hosts and external clients and coordinate events with campus partners.

The role requires handling front desk duties, scheduling, ticketing support, invoicing, and on-site event assistance, with some evening and weekend work as needed.

Qualifications

• Bachelor's degree + 1-3 years professional experience or an equivalent combination preferred.
• Strong organization, written and verbal communication, interpersonal and analytical skills.
• Knowledge of computers and Microsoft suite required.

Responsibilities

• Manage the Conferences & Events department front desk presence and customer service.
• Maintain department calendars and scheduling; approve reservations.
• Enter and update event information in event management and box office software.
• Coordinate with campus service providers for event needs and scheduling.
• Coordinate student workers, event staff, and volunteers; manage keys where needed.
• Provide administrative support to the executive director and event planners.

Skills

Customer service

Organization

Written communication

Verbal communication

Interpersonal skills

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office

Event management software

Box office software

Job description

Calvin University is seeking an Conferences & Events Department Administrative Assistant to perform office management, clerical, and administrative duties for the Conferences & Events department. You will represent the department professionally to Calvin hosts and external clients and coordinate events with campus partners.

The role requires handling front desk duties, scheduling, ticketing support, invoicing, and on-site event assistance, with some evening and weekend work as needed.