Conference Services Supervisor

Q Center; St. Charles (IL); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Paid time off

401(K) with employer match

Holiday Pay

Medical, Dental and Vision Insurance

Wellness Credits

Employee Assistance Program

Life Insurance

Disability Benefits

Employee Meals

Job summary

Q Center is seeking a Full Time Event Setup & Technology Supervisor to supervise staff and coordinate the setup, refresh, tear-down and maintenance of all meeting spaces. The schedule varies across days, afternoons, evenings and weekends, with an hourly rate of $22.00.

Responsibilities include overseeing AV systems, training staff, and ensuring safety and quality across events. We offer benefits such as paid time off, 401(k) with employer match, holiday pay and comprehensive insurance options.

Qualifications

• High school diploma or equivalent; experience in hotel or related field preferred.
• Strong ability to supervise and coordinate events and staff across shifts.
• Flexible schedule with days, afternoons and evenings including weekends.

Responsibilities

• Supervise team members and coordinate set-up, maintenance and tear-down of meeting spaces.
• Oversee audio/visual systems setup and troubleshooting.
• Maintain clean, safe, and organized work areas; ensure compliance with SOPs and safety policies.
• Provide training and guidance to associates; conduct performance feedback.

Skills

Team supervision

Operations coordination

Training

Education

High school diploma or equivalent

Tools

AV equipment

Job description

Q Center is looking for a Full Time Event Setup & Technology Supervisor to join our team!

Job Summary

The Event Setup & Technology Supervisor is responsible for supervising team members, directing, and coordinating the set-up, refresh, tear-down and maintenance of all meeting space, and assigning of duties to be done in an accurate and timely manner.

The schedule for this position varies, including days, afternoons and evenings throughout the week and weekend.

The rate for this position is $22.00/hour.

• Paid time off
• 401(K) with employer match
• Holiday Pay
• Medical, Dental and Vision Insurance with Wellness Credits
• Employee Assistance Program
• Basic Life, AD&DD
• Disability Benefits
• Employee Meals

Education & Experience

• High school diploma or equivalent and/or experience in a hotel or a related field preferred.

Physical Requirements

• Flexible and long hours sometimes required.
• Heavy work - Exerting up to 100 pounds of force occasionally, and/or 50 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Ability to stand during the entire shift as well as bending and kneeling on floor often during shift.
• Associate must, at all times, be attentive, friendly, helpful, and courteous to all guests and fellow associates.
• Maintain a professional working relationship and promote open lines of communication with managers, associates, and other departments.
• Monitor and supervise the daily operations of department and associates.
• Identify opportunities to update or improve department objectives and standard operating procedures and make recommendations to appropriate staff.
• Conduct departmental training, departmental meetings developing associate morale and skills.
• Assist with associate performance reviews by providing feedback in accordance with Q Center standards.
• Prepare knowledge-based documents for training and development of associates.
• Motivate, coach and counsel all department personnel according to Q Center Policy.
• Ensure training and compliance of all associates on Standard Operating Procedures, Q Center policies, technical tasks and risk management is achieved.
• Operate all aspects of the department computer system, including software maintenance, report generation and analysis, and simple programming.
• Ensure associates are informed timely and appropriately of any business changes.
• Keep immediate supervisor fully informed of all problems or matters requiring their attention.Respond to all associate and guest requests, problems, complaints and/or accidents presented through various channels, in an attentive, courteous, and efficient manner; follow up to ensure guest and associate satisfaction.
• Maintain a clean, organized work area.
• Ensure overall associate and guest satisfaction and safety is achieved.
• Perform other related duties as assigned.
• Ensure team members are working efficiently and safely.
• Assist on the receiving and delivering of packages and client materials.
• Keep team busy during slow periods as well as during busy periods.
• Ensure all rooms are set in a timely fashion with zero defects and according to client specifications.
• Manage technology sets and breakdowns as they relate to Conference Services.
• Oversee the setup of the audio/visual systems; troubleshoot and rectify any problems.
• Maintain the highest standards of cleanliness and sanitation throughout the function space, pre-function space and storage areas to include the carts, walls, walks, doors, windows, lighting fixtures, etc.
• Ensure the storerooms are neat, organized and stocked with all appropriate supplies and equipment necessary for meetings.
• Be familiar with fire exit and extinguisher location and follow all safety rules.
• Oversee the breakdown of functions after completion and ensure that all equipment and supplies are stored properly.
• Supervise the transport and storage of tables, chairs, and other equipment.
• Move, set up, operate and maintain AV equipment.
• Refresh meeting rooms as needed. Included but not limited to trash removal and cleaning of writable walls.
• Notify management of any hazards.
• Review and account for inventory items on a regular basis.

The Q Center:

Q Center is more than a conference center – it’s an experience! With 40 years of experience in meeting planning and special event production, Q Center has become an industry leader with boundless versatility and exceptional levels of service. As the largest full-service conference facilities in the Midwest, our vast 150,000+ square-feet of IACC-certified meeting and event spaces regularly host a variety of occasions, from large-scale Fortune 500 company meetings to small business training and special events, like fundraisers and galas. One thing is for sure – food and fun are abundant at Q Center for all to enjoy. From our 95 acres of recreational fun to exploring local sites and indulging in gourmet cuisine, we aim to make every guest experience beyond expectations. Q Center isn’t just for business meetings and conferences – our multi-talented team and event space makes us one of the Midwest’s premier special event venues!

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other characteristic protected by law.

If you require a reasonable accommodation to complete an application, please email your request to [e-mail] and provide the job title to which you are applying.