Conference Services Manager

Nemacolin; Wharton Township (PA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

401(k) program

Medical, dental, and vision coverage

Paid time off

Educational and career advancement

Dining, retail, spa, and activities–s

Discounted associate meals

Rec Center access

Job summary

Nemacolin in Pennsylvania's Laurel Highlands seeks a dynamic events coordinator to manage meeting and banquet planning, liaise with departments, and serve as the onsite contract for events. The role focuses on delivering exceptional guest experiences and achieving department goals, with potential bonus opportunities for top performance.

The ideal candidate will thrive in a luxury hospitality environment. The position emphasizes coordination of comprehensive conference services, client relations,

Qualifications

• Minimum 3–5 years' experience in catering sales or conference services.
• preferably as a manager in a luxury hotel property.
• Professional appearance and presentation.
• Strong computer knowledge with Microsoft Office, Delphi, Outlook, and Social Tables.

Responsibilities

• Coordinate all meeting arrangements with planners and communicate details to departments.
• Prepare group resumes and review details in weekly meetings.
• Ensure banquet event orders are accurate 15 days before events.
• Maintain site inspections and client visits with thorough planning and communication.

Skills

Verbal communication

Written communication

Non-verbal communication

Flexible hours

Professional appearance

Microsoft Office

Delphi

Outlook

Social Tables

Catering sales

Education

College Degree

Tools

Microsoft Office

Delphi

Outlook

Social Tables

Job description

The candidate we are seeking will be responsible for coordinating all meeting arrangements with planner. Communicate this information to respective departments via a group resume/BEOs and will serve as the onsite contract for all events. S/he will also be responsible for achieving departmental and individual goals to be eligible for bonus compensation and be considered for advancement. The most important part of the job is achieving the highest quality of service for our guests both internal and external and remaining positive when faced with any adversity. The resort is committed to being the best in the world and the right candidate would be eager to be a part of something truly exceptional.

ESSENTIAL FUNCTIONS:

• Prepare resumes for groups ten days prior to group arrival and review all details in weekly Group Resume meeting.
• Adhere to the Catering and Conference Services Department's standard operating procedures. (SOPs)
• Help establish and maintain hotel's marketplace position as Fayette County's most elite venue.
• Follow the specifics standard operating procedures for all staff in order to promptly and thoroughly handle all steps in the event planning process adhering to the standards of hotel protocol.
• Ensure all site inspections and client visits to the hotel are successful by planning carefully and communicating accurate details in advance to all departments.
• Proactively achieve consistently high Medallia scores through establishing a good rapport with the client, preparation work having been done accurately and being visible during the conference to ensure the client's expectations have been met.
• Conduct pre- and post-conference meetings when it is agreeable with the client.
• Ensure all current and future client accounts are serviced in accordance with hotel standards.
• Communicate with banquet managers for all related banquet functions, and client requests to relevant departments.
• Ensure banquet event orders are accurate and provide all relevant information to departments concerned 15 days prior to event start time.
• Adhere to selling policies as set forth by the Director of Catering and Conference Services.
• Remain available to hotel managers while on property.
• Be aware of departmental revenue and up sell at every possible opportunity.
• Participate in all regular and operational meetings as required.
• Coordinate all aspects of conferences as assigned by the Director of Catering and Conference Services to include but not limited to: food and beverage requirements, timing of events, audio-visual requirements, special attention to guests, room type allocation, rooming list, amenities, function room set up, group transportation, type of check in, check out to include satellite check in, special meal requests, arrival/departure manifests, bag pulls, luggage storage, complimentary rooms, billing instructions, authorized signers, room deliveries, telephone and internet requirements, box storage and delivery, power requirements, key requirements, expected food and beverage outlet usage, group hospitality/office/registration desk requirements, business center requirements, entertainment, leisure activities, and décor (to include floral) requirements.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Flexible work hours to include weekends and holidays to meet the demands of a 24-hour operation.
• Excellent communication skills in all aspects: verbal, written, and non-verbal communication.
• College Degree.
• Must have a minimum of 3-5 years' experience in catering sales, or conference services, preferably as a manager in a luxury hotel property.
• Appropriate, professional appearance and presentation.
• Strong computer knowledge, with technical ability and/or aptitude to fully use Microsoft Office, Delphi, Outlook, Social Tables, and other management systems.

This job description cannot possibly include a complete comprehensive listing of all the activities, duties or responsibilities that may be required by the organization and/or members of management. It reflects management's assignment of essential functions, but it does not prescribe or restrict the additional tasks that may be required.

Craft a Career Defined by Excellence, Growth, and Experience

Set within Pennsylvania's Laurel Highlands, Nemacolin brings together luxury-level service, refined hospitality, and a culture where meaningful careers take shape through experience, mentorship, and opportunity. Each role contributes to extraordinary guest and member moments while building a professional journey grounded in craftsmanship, collaboration, and pride.

A dynamic rooted in accountability, respect, and innovation encourages professionals to contribute ideas, elevate standards, mentor others, and grow with intention.

Professional Development & Recognition

• Paid training and continuous learning opportunities
• Leadership development and accelerated leadership pathways
• Mentorship, coaching, and cross-functional experience
• Monthly recognition opportunities for associates, leaders, and teams

Benefits Designed for Well-Being and Lifestyle

• Competitive compensation and attractive 401(k) program
• Medical, dental, and vision coverage available
• Paid time off
• Educational and career advancement support
• Savings across resort dining, retail, spa, and activities
• Discounted associate meals, dry cleaning, and uniform services
• Exclusive access to The Rec Center, The Market, The Pub, and the Wisteria associate community

A career at Nemacolin weaves together professional and personalized development, meaningful relationships, and the opportunity to help shape unforgettable experiences for guests, members, and colleagues alike.

Bring your passion. Grow your career. Create Real Life Magic.

About Nemacolin

A private, family-owned, and woman-owned luxury resort unlike anything else in the hospitality industry, Nemacolin spans more than 2,200 breathtaking acres in Pennsylvania's Laurel Highlands. Recognized by Forbes Travel Guide, AAA, and Preferred Hotels & Resorts, this four-season destination blends refined hospitality with creativity, craftsmanship, and a spirit of adventure that defines every guest and member experience.

Distinctive accommodations, immersive experiences, and a culture grounded in artistry and service excellence come together to create a setting where guests, members, and associates find inspiration. Across the resort, Real Life Magic is brought to life through meaningful moments, genuine connection, and a shared commitment to delivering something truly exceptional.

Visit Nemacolin.com to step inside the story, explore the experiences, and discover what draws people to Nemacolin. Then, imagine how your talents, perspective, and ambition could shape what comes next.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.