Conference Services Assistant

Vail Resorts; Colorado; On-site; USD 10,000 - 60,000; Full time

Job summary

Join a forward-thinking company that offers the Experience of a Lifetime to both employees and guests. This role focuses on providing exceptional guest service and support for events, ensuring every detail is managed effectively. You'll collaborate with various departments to exceed guest expectations while developing your skills in a dynamic environment. With opportunities for growth into management, this position is perfect for those passionate about the resort and event industry. Enjoy perks like free ski passes, employee discounts, and comprehensive training as you embark on an exciting career journey.

Benefits

Free Ski Passes

Employee Discounts

401(k) Retirement Plan

Employee Assistance Program

Training and Professional Development

Health Insurance

Dental Insurance

Vision Insurance

Qualifications

• Strong guest service and administrative skills required.
• Ability to work under pressure and multitask effectively.
• Proficiency in Microsoft Office and event planning tools.

Responsibilities

• Assist group leaders and guests with event planning and coordination.
• Maintain communication with various departments for service requests.
• Create and distribute event reports and maintain schedules.

Skills

Guest Service Experience

Administrative Skills

Attention to Detail

Verbal Communication

Written Communication

Microsoft Office

Proactive Attitude

Decision Making

Flexibility

Education

High School Diploma

Tools

Delphi FDC

Social Tables

Adobe

Job description

Fast Company names Vail Resorts among the World’s Most Innovative Companies of 2024. Learn more here.

Select how often (in days) to receive an alert: Create Alert

Our mission is to create the Experience of a Lifetime for our employees, so they can, in turn, create the Experience of a Lifetime for our guests. We own and operate the most renowned destination resorts in the world as well as regional and local ski areas outside major cities, and connect them all through one unrivaled network. We are looking for ambitious leaders, innovators and creators to join our talented team. If you’re ready to pursue your fullest potential, we want to get to know you!

Hiring for our seasonal positions occurs on a rolling basis. Applications will be accepted until June 15th or until the positions are filled (whichever is first).

Job Summary:
Serve as the first line of department contact, which includes assisting on-site group leaders and guests, monitoring the department email inbox, answering phone calls, coordinating with resort operations as requested, and sending reports. This position also entails working with external clients and internal managers to plan multiple events involving food and beverage, setups, audio-visual, resort activities, restaurant reservations, and other client requests. This position is also meant to train and prepare the Conference Services Assistant to progress into a Conference Services/Catering Manager.

Essential Job Functions:

• Provide front office support/ superior guest service assistance as directed by managers.
• Request services from various departments including Reservations, Restaurants, Activities, Banquets, Audio Visual, and Set-Ups, to fulfill and exceed guest’s expectations.
• Create, distribute and maintain daily, change sheet, weekly, and guest event reports through FDC within departmental distribution timelines.
• Retrieve and respond to voicemail and email frequently as well as cover for CSM’s when out of office or as requested.
• Maintain close partnership with Conference/ Catering managers in understanding details, processes and learning of the event planning processes to provide exemplary guest service to the meeting planner and/or group leader, both prior to arrival and once on-site.
• Develop and maintain close working relationship with assigned Intra Resort Departments to plan “In-House” meetings. Learn various Lines of business between Breckenridge and Keystone. Examples include lift tickets, ski school, rentals, banquet food and beverage, restaurant food and beverage, golf, and other summer and winter activity products. Up-sell to small groups as assigned.
• Create and distribute group resumes and banquet event orders for assigned In-House accounts, day-group catering events, social groups, and small corporate groups with lodging blocks.
• Learn to be proficient in Delphi FDC to create banquet event orders and resumes. Learn to be proficient in Social Tables to create event diagrams.
• Coordinate with exhibitors for on-site needs such as electrical, AV, and shipping. Answer exhibitor questions over the phone, over email, and on-site.
  

Skills Needed:

• Previous guest service and administrative experience.
• Ability to pay attention to detail a must.
• Strong verbal and written communication skills.
• Positive attitude and exceptional guest service presence.
• Courteous and professional telephone and guest service skills.
• Good listening abilities.
• Ability to work under pressure, handle multiple tasks and meet deadlines.
• Good proofreading and follow-up skills.
• Decision-making abilities.
• Be proactive in exceeding expectations.
• Show ambition in moving toward goals.
• Punctual & Flexible Schedule
• Passion for the resort and event industry
• Desire to develop and grow in the position for a future manager role.
• Self-starter and ability to use resources to find answers.
• Microsoft Office, Excel and Adobe

The expected Total Compensation for this role is$22.00 /hr - $26.03 /hr. Individual compensation decisions are based on a variety of factors.

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan
• Employee Assistance Program
• Excellent training and professional development

Full Time roles are eligible for the above, plus:

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Critical Illness and Accident plans

Please note that the ability to work in person or off-site, and the particulars related to such work, are subject to change at any time; and, accordingly, the Company reserves the right to change its policies and/or require in-person/in-office work or off-site work at any time in its sole discretion.

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 508333
Reference Date:05/09/2025
Job Code Function:Catering & Conference