Conference Service Assistant

Spsnorthamerica; Houston (TX); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401k with matching

Paid Time Off

Learning & Development programs

Job summary

Spsnorthamerica in Houston seeks a detail-oriented Conference Services Assistant to support daily office operations and ensure seamless execution of meetings and events. This role involves coordinating space, catering, and equipment needs to maintain a well-organized environment.

The ideal candidate has strong customer service skills, excellent attention to detail, and the ability to multitask effectively. Benefits include medical, dental, vision, and 401k with matching.

Qualifications

• Strong customer service and communication skills.
• Excellent attention to detail and organizational ability.
• Ability to multitask and prioritize in a fast-paced environment.

Responsibilities

• Respond promptly to inquiries and requests for office and conference services.
• Assist in setting up conference rooms including beverages and catered food.
• Maintain cleanliness and readiness of conference rooms and visiting offices.

Skills

Strong customer service and communication skills

Excellent attention to detail and organizational ability

Ability to multitask and prioritize in a fast-paced environment

Professional demeanor and strong interpersonal skills

Ability to work independently and as part of a team

Previous experience in office services

Job description

Conference Services Assistant / Office Services Associate

Location: Houston, TX 77002
Job Type: Full-time
Schedule: 9:00 am - 6:00 pm

Job Summary

We are seeking a detail-oriented, service-driven Conference Services Assistant to support daily office operations and ensure seamless execution of meetings and events. This role works closely with the Conference Services Manager to coordinate space, catering, and equipment needs while maintaining a professional and well-organized environment.

Key Responsibilities

• Respond promptly to inquiries and requests for office and conference services
• Assist in setting up conference rooms, including beverages and catered food
• Clean and reset conference rooms after meetings
• Ensure all meeting space, food, equipment, and service requests are executed smoothly
• Maintain cleanliness and readiness of conference rooms and visiting offices
• Stock rooms with supplies (pads, pens, directories, etc.)
• Monitor and maintain break rooms, pantry areas, and catering spaces daily
• Restock supplies in the pantry, The Hub, and kitchen areas
• Prepare and manage beverage stations
• Assist with inventory monitoring and supply ordering for food service areas
• Perform light housekeeping duties as needed
• Build and maintain positive working relationships with staff, clients, and attorneys
• Follow company policies and procedures while using resources responsibly
• Support additional tasks as assigned

Qualifications

• Strong customer service and communication skills
• Excellent attention to detail and organizational ability
• Ability to multitask and prioritize in a fast-paced environment
• Professional demeanor and strong interpersonal skills
• Ability to work independently and as part of a team
• Previous experience in office services, hospitality, or conference services preferred

Physical Requirements

• Ability to stand, walk, bend, and lift items (e.g., catering trays, supplies) as needed
• Comfortable performing light cleaning and setup duties

What We Offer

• Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!
• Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!
• We Recognize Talent: We offer a variety of recognition programs for all levels of employees!
• Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identity Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, & Paid Time Off.
  • Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.

Colorado only: We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.

To ensure a fair and authentic interview process, applicants may not use AI tools or any other form of real-time assistance during interviews. SPS team members may use transcription or note-taking technology solely to support accurate interview documentation.

SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.