Conference Planning Senior Specialist

Aramark; New York (NY); Hybrid; USD 95,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Parental leave

Job summary

Aramark is seeking an experienced Global Event Marketing Project Manager to lead end-to-end event strategy, planning, and execution for high-profile client and employee events. You will manage complex programs, collaborate with senior management, and ensure brand alignment and cost control.

The role requires 8+ years in event marketing or hospitality, travel readiness, and strong communication skills. This hybrid position offers opportunities to impact multiple business units and their events

Qualifications

• 8+ years in Event Marketing or Hospitality.
• Experience in Financial Services/FinTech Event Marketing a plus.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent time management for long and short lead times.
• Strong relationship management with a people-focused approach.
• Strong negotiation and communication skills.
• Collaborative team player with regional cultural awareness.
• Strong analytical, problem solving and reporting skills.
• Willingness to travel and work some weekends/holidays (approx. 10%).
• Bachelor's Degree or equivalent experience.

Responsibilities

• Develop event marketing strategies and lead initiatives to drive results for clients and business partners.
• Event planning and execution.
• Ensure all event program branding, marketing materials, signage, and displays meet branding controls.
• Create and manage content and website design and registration services.
• Produce event financial reporting, reconcile invoices, and report cost savings to senior management.
• Support expense management initiatives and manage event risk evaluations.
• Full-time, hybrid position.

Skills

Project management

Communication

Team player

Attention to detail

Customer service

Time management

Travel flexibility

Education

Bachelor's Degree or equivalent experience

Tools

Excel

PowerPoint

Outlook

Word

Database management

Job description

Job Description

The Portfolio Group, under the Workplace Experience Group umbrella, delivers seamless experiences from the breakroom to the boardroom, providing a signature suite of services for each unique business portfolio. Our team builds partnerships that excel, creating experiences that break the mold, where convenience, consistency, and excellence are a given. One Partner. Infinite Solutions.

A Fortune 500 company has an opening in its global event marketing group. The events team is comprised of highly experienced event management professionals that include event marketers, strategists, planners, logistics experts, meeting and roadshow coordinators, content managers, list managers, finance and budget experts, process controllers, and reporting analysts. Applicants must have experience in corporate meetings and events or relevant experience in production of live events and/or the hospitality industry. Successful candidates must be committed to very high-quality control standards, quick turnaround times and tight immovable deadlines. Core competencies include: working in a fast-paced environment, managing multiple simultaneous projects, strong attention to detail, excellent communications and customer service skills, willingness to travel and/or work off hours, ability to use standard office computer systems, and working under pressure while being a collaborative team player.

Objective

The Global Event Marketing Team offers specialized end to end event marketing strategy, planning and execution of client and employee events. It requires event marketing project managers that are experienced in all aspects of planning strategy, budget and brand management and expert logistical execution. Candidates must have the ability to manage complex high-level events that involve senior management teams and provide high level of service to all clients. Must be adept at creating event marketing efficiencies across all business units and be solution oriented. The team collaborates and executes services for senior management and all business units:

Compensation Data

COMPENSATION: The Salaried rate for this position is $95,000.00 to $110,000.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark's good faith and reasonable estimate of the compensation for this position as of the time of posting.

BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits.

There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.

Job Responsibilities

• Develop event marketing strategies and lead initiatives to drive results for our clients and business partners
• Event planning and execution
• Ensure all event program branding; marketing materials, signage, displays meet with marketing and branding controls
• Create and execute content and manage website design and registration services
• Event financial reporting that meets all compliance criteria; reconcile invoices and final cost reporting; capture cost savings and report to senior management
• Support all Expense Management initiatives and manage event risk evaluations
• Full-time, hybrid position

Qualifications

• Minimum 8+ years in Event Marketing or Hospitality Industry
• Experience in Financial Services/FinTech Event Marketing a plus
• Ability to effectively manage multiple priorities simultaneously in a fast-paced environment
• Excellent time management skills to handle projects that have long and short lead times
• Strong relationship management skills with proven success in being people-focused
• Strong negotiation and communication skills
• Collaborative "team player" orientation with a strong regional cultural awareness
• Strong analytical, problem solving and reporting skills
• Flexibility in work hours a must; work and travel are required while managing events including weekends and some holidays
• Travel is required, approx. 10% of time
• Bachelor's Degree or equivalent experience
• Knowledge of event trends that affect financial services industry and conference centers; read financial and marketing publications, keep current on cultural and sporting events and restaurant reviews to ensure ideas are innovative
• High level of computer skills including Word, Excel, PowerPoint, Outlook, knowledge of database management

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.