Senior Conference Planning Manager

Aramark; New York (NY); On-site; USD 115,000 - 131,000; Full time

Job summary

Aramark in New York, NY seeks a Senior Event Planner to lead end-to-end planning of complex corporate events in a global banking environment. You will partner with senior leaders, clients, and vendors to deliver high-touch experiences aligned with business objectives, brand standards, and financial controls.

The role manages multi-day conferences, executive meetings, and VIP events, overseeing budgets, venues, travel logistics, and on-site execution while upholding confidentiality and brand

Qualifications

• 8+ years of corporate event experience, preferably in financial services.
• Proven success planning high-touch corporate events for senior leaders.
• Experience with multi-day conferences, VIP events, and complex programs.

Responsibilities

• Lead end-to-end planning and execution of events in a banking/financial services environment.
• Manage multiple concurrent events with varying budgets and timelines.
• Develop budgets, timelines, and run-of-show documentation for events.
• Negotiate vendor contracts, secure venues, and manage travel logistics.
• Coordinate on-site operations, registrations, and attendee engagement.

Skills

End-to-end event planning

Budget management

Vendor management

VIP/travel coordination

Stakeholder management

Job description

Job Description

The Portfolio Group, under the Workplace Experience Group umbrella, delivers seamless experiences from the breakroom to the boardroom, providing a signature suite of services for each unique business portfolio. Our team builds partnerships that excel, creating experiences that break the mold, where convenience, consistency, and excellence are a given. One Partner. Infinite Solutions.

This Senior Event Planner is responsible for the end-to-end planning, management, and execution of complex corporate events within a global banking and financial services environment. This role partners closely with senior business leaders, clients, internal stakeholders, and external partners to deliver high-touch, strategically aligned events that meet business objectives, brand standards, and financial controls.

The role requires a strong understanding of the banking and financial services business, including the expectations of senior bankers, executives, clients, business leaders, and other high-profile stakeholders.

The Senior Event Planner will independently manage programs ranging from executive meetings and client dinners to large-scale, multi-day conferences with multiple breakout rooms, general sessions, receptions, hospitality functions, guest accommodations, transportation, registration, and ancillary programming.

The position requires the ability to manage multiple programs concurrently while maintaining exceptional standards for client service, confidentiality, compliance, financial controls, brand integrity, and operational execution

Compensation Data

COMPENSATION: The Salaried rate for this position is $115,000.00 to $131,000.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark's good faith and reasonable estimate of the compensation for this position as of the time of posting.

BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation

There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.

Job Responsibilities

• Lead end-to-end planning and execution of client, executive, employee, and corporate events within a banking/financial services environment.
• Independently manage multiple concurrent events with varying complexity, budgets, and timelines.Partner with business leaders and stakeholders to define objectives and deliver high-impact event experiences.
• Manage executive- and client-facing events involving C-suite leaders, investors, partners, and VIP attendees.
• Develop event strategies, budgets, timelines, and execution plans aligned with business goals.
• Communicate professionally with senior executives and key stakeholders.
• Lead multi-day conferences, meetings, and complex programs with breakout sessions, receptions, hospitality, and networking events.
• Develop, manage, forecast, and reconcile event budgets while ensuring cost control and compliance.
• Provide budget reporting, risk assessments, status updates, and recommendations to senior leadership.
• Negotiate and manage vendor agreements, contracts, invoices, purchase orders, and financial reconciliations.
• Source and manage hotels, venues, room blocks, vendors, and event-related contracts.
• Oversee event marketing, communications, registration platforms, guest management, and attendee engagement.
• Coordinate executive and attendee travel logistics, including air and ground transportation.
• Serve as the primary planning lead and on-site event manager, ensuring seamless execution across all workstreams.
• Develop agendas, room layouts, production schedules, staffing plans, and run-of-show documentation.
• Coordinate audiovisual, production, technology, food and beverage, signage, registration, and transportation requirements.
• Build strong relationships with executives, clients, bankers, and business partners while delivering exceptional service.
• Manage multiple priorities while maintaining quality, confidentiality, attention to detail, and operational excellence.
• Ensure adherence to branding, compliance, risk management, and expense management standards.Identify opportunities to improve processes, reduce costs, and enhance event effectiveness.

Qualifications

Qualifications

• 8+ years of corporate event, hospitality, or event marketing experience.
• Banking or financial services event experience required.
• Proven experience managing complex, high-touch corporate and client events.
• Experience with multi-day conferences, multiple breakout rooms, and concurrent programming.
• Strong experience with budget management, hotel/venue sourcing, room blocks, vendor management, registration, and attendee communications.
• Experience coordinating executive/VIP travel and event logistics.
• Ability to manage a high volume of events simultaneously in a fast-paced, deadline-driven environment.
• Strong client relationship, communication, negotiation, organizational, and problem-solving skills.
• Demonstrated ability to work with senior executives and high-profile clients with professionalism and discretion.
• Strong understanding of corporate event marketing, branding, registration technology, and financial controls.
• Willingness to travel and work flexible hours, including evenings, weekends, and holidays as required.

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.