Conference coordinator corporate events

First Agency; New York (NY); Hybrid; USD 59,000 - 75,000; Full time

Job summary

An established industry player is seeking a Conference Allocations Coordinator to enhance their corporate access conferences. This role involves scheduling meetings between investors and executives, ensuring seamless coordination and exceptional client service. The ideal candidate will thrive in a dynamic environment, showcasing strong organizational and communication skills while managing multiple projects. Join a forward-thinking agency that values creativity and excellence, and contribute to impactful events that connect people and ideas. This is a fantastic opportunity to grow within a supportive and innovative workplace.

Qualifications

• 1-2+ years' experience in meeting coordination or related roles.
• Proficiency in Microsoft Office and familiarity with event management tools.

Responsibilities

• Coordinate meetings for investors and corporate clients for conferences.
• Manage on-site conference logistics and handle last-minute requests.

Skills

Meeting Coordination

Organizational Skills

Communication Skills

Project Management

Client-Centric Approach

Education

Bachelor's Degree

Equivalent Experience

Tools

Microsoft Office

Dealogic

Conference Manager

Job description

Building A Brand Starts With Our Story

FIRST is a leading global brand experience agency serving clients across various industries, including financial services, technology, media, aerospace, healthcare, and professional services. Recognized for numerous accolades, FIRST has been named among the Top 150 Event Organizers & Agencies in the USA by Eventex, listed in the '200 Top Marketing Agencies' in 2021-2023 by Chief Marketer, and more. Our commitment to sustainability and social responsibility underpins our culture, fostering a People-centric, Purpose-driven, and Planet-conscious environment.

Learn more at www.firstagency.com.

Founded over 25 years ago, our growth has been driven by collaboration, innovation, a strong culture, and a focus on our people. We aspire for you to become the next chapter in our story, expanding how our agency connects with people beyond limits.

Our Workplace Culture

At FIRST, you'll find:

• A welcoming environment that promotes diversity and belonging, where team members feel valued, respected, and supported.
• Creative teams engaged in challenging work with meaningful impact.
• An organization that cares about your development and career, emphasizing excellence, flexibility, and a balanced structure.

Location: New York, NY (Hybrid). Must reside in the tri-state area to attend the office.

What You Would Do

As the Conference Allocations Coordinator, you will schedule meetings between investors and C-level executives for Corporate Access Conferences, prepare schedules, and provide exceptional client service through excellent organizational skills.

Your Contributions

• Coordinate meetings for investors, internal teams, and corporate clients for conferences.
• Collaborate with various teams to allocate Conference Days and Conferences.
• Build relationships with corporate management and internal stakeholders.
• Manage meeting allocations of varying sizes and complexities.
• Maintain and distribute conference schedules.
• Update schedules promptly as changes occur.
• Handle high volumes of emails proactively.
• Coordinate meeting details with contacts and sales teams.
• Manage on-site conference logistics and last-minute requests.
• Execute day-of-event activities for virtual or in-person events.
• Represent the FIRST brand, embodying our core values: Ambition, Creativity, Excellence, Integrity, and Teamwork.

What We Are Looking For

If you believe you're a good fit, despite not meeting every requirement, we encourage you to apply. For accommodations, contact [e-mail].

• 1-2+ years' experience in meeting coordination, administrative support, or related roles.
• Bachelor's degree preferred or equivalent experience.
• Proficiency in Microsoft Office; familiarity with Dealogic or Conference Manager is a plus.
• Project management experience, preferably in financial services or a corporate setting.
• Ability to manage multiple projects with attention to detail.
• Strong organizational skills and ability to work under pressure.
• Excellent communication skills at all levels.
• Leadership qualities that foster a positive environment.
• Ability to develop best practices and initiate new projects independently.
• Client-centric approach, adaptable to different client needs and work styles.
• Self-motivated, proactive, and innovative thinker.

Compensation and Equal Opportunity

The base salary ranges from $59,000 to $75,000, plus eligibility for an annual discretionary bonus. Salary is determined by location, experience, and skills.

FIRST is an Equal Opportunity Employer, committed to creating a discrimination-free workplace. We welcome candidates to discuss any necessary accommodations or adjustments during the recruitment process.