Conference and Meetings Admin

Beacon Hill; Chicago (IL); On-site; USD 32,000 - 34,000; Part time

Job summary

Beacon Hill is seeking a part-time Conference and Meetings Admin in Chicago to support membership engagement and events programming. The role handles member inquiries, renewals, onboarding, and member data in the CRM, while coordinating in-person and virtual events, venue logistics, and communications.

The position requires strong organizational and communication skills, with availability for occasional evenings or weekends. Approximately 20–25 hours per week, immediate start.

Qualifications

• Previous experience in membership, events, hospitality, or nonprofit/association management preferred.
• Strong organizational and time-management abilities.

Responsibilities

• Membership Support: Serve as the first point of contact for member inquiries and support.
• Events Coordination: Plan, coordinate, and execute in-person and virtual events including meetings and networking programs.
• Marketing & Communications: Support newsletters, email campaigns, and promotional materials for events and membership initiatives.
• Administrative Support: Track expenses and assist with event and membership budgets; provide general office support.

Skills

Organizational skills

Communication skills

Independent & collaborative work

Event coordination

Multitasking

Tools

Microsoft Office

CRM systems

Job description

Conference and Meetings Admin (A1473123CHI) Chicago, Illinois

Salary: USD23 - USD25 per hour

Beacon Hill has partnered with a non-profit organization in Chicago in hiring a part-time Meetings and Events professional to start immediately. Our client is seeking a detail-oriented, personable, and organized professional to support our membership engagement and events programming on a part-time basis. This role is ideal for someone with strong communication skills and a passion for creating meaningful member experiences through events, programming, and relationship management.

Key Responsibilities

• Membership Support
• Serve as the first point of contact for member inquiries, providing exceptional service and support.
• Assist with membership renewals, applications, and onboarding processes.
• Maintain accurate membership records in the database/CRM system.
• Track membership metrics and prepare reports on engagement, renewals, and retention.
• Events Coordination
• Support the planning, coordination, and execution of in-person and virtual events, including meetings, networking programs, and special events.
• Manage event logistics such as venue coordination, catering, A/V, and registration.
• Handle pre-event communications, invitations, reminders, and follow-up with attendees.
• Assist with onsite event support, including setup, registration, and member engagement.
• Marketing & Communications
• Assist in developing and distributing newsletters, email campaigns, and promotional materials for events and membership initiatives.
• Update website content and social media with event and membership information.
• Administrative Support
• Track expenses and assist with event and membership budget monitoring.
• Provide general office and administrative support as needed.

Qualifications

• Previous experience in membership, events, hospitality, or nonprofit/association management preferred.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint); experience with CRM/databases a plus.
• Ability to work independently and collaboratively with a small team.
• Availability to work flexible hours, including occasional evenings or weekends for events.
• Part-time position (approx. 20–25 hours per week).