Concierge (Tuesdays, Thursdays, Sundays)

The Phoenix at Milton; Town of Milton (NY); On-site; USD 32,000 - 42,000; Full time

Job summary

The Phoenix at Milton in New York is seeking a Concierge to join our team. The Concierge is the first contact, greeting prospective residents, families and visitors, and managing calls while maintaining a welcoming atmosphere.

This role supports the Community Engagement Director and Executive Director in marketing, recruitment, and general admin, including data entry and coordinating Bistro area ambiance. Shift details include Tuesdays & Thursdays 09:00 AM - 07:00 PM and Sundays 09:00 AM - 05:00

Qualifications

• Education: High School Diploma/ GED required.
• Proven customer service experience and skills.
• Knowledge and experience in the Senior Living Industry preferred.

Responsibilities

• Oversees the entry area for visitors and residents, greets guests, and offers beverages.
• Notifies the Community Engagement Director or Executive Director to meet with prospects and minimizes wait times.
• Greets potential Phoenix careers applicants; captures candidate information onsite to launch recruitment.
• Answers incoming calls within 2–3 rings with proper greeting and identification.
• Takes and relays messages with name, number, time and date to the recipient.
• Provides a community overview and forwards calls to the appropriate person; announces transfers.
• Manages resident and family appointments (hairdresser, transportation, etc).
• Sends get-well cards to residents with approvals from leadership.
• Sends sympathy cards to families as needed with approvals from leadership.

Skills

Customer service

Communication

Front desk hospitality

Education

High School Diploma/GED

Job description

Description

Phoenix at Milton is seeking a Concierge to join their team!

Shift details:

Tuesdays & Thursdays: 09:00 AM - 07:00 PM

Sundays: 09:00 AM - 05:00 PM

PURPOSE

Concierge

The Concierge is often the initial contact and first impression that many people have of Phoenix Senior Living. The Concierge is responsible for greeting potential residents, families, visitors, managing both external and internal calls, taking and communicating messages. The Concierge provides an overview of community information to those inquiries in support of the Community Engagement Director and Executive Director in the marketing and sales efforts. Other responsibilities include assisting the Associate Director /HR Designee in the community recruitment process, computer data entry and other assigned general administrative duties as well as monitoring the Bistro area for refreshments, cleanliness, music and ensuring a pleasant atmosphere.

PRINCIPLE DUTIES AND RESPONSIBILITIES

Concierge

CUSTOMER EXPERIENCE

• Oversees the community entry area for visitors, guest and residents, extends a warm welcome and greeting, offers and provides beverages to visitors and guest
• Contacts the Community Engagement Director and Executive Director or Department Director to meet with prospective residents, families or visitors and ensures wait times are minimal
• Greets potential candidates interested in learning more about Phoenix careers and job openings at the community. Director candidates to apply online or captures the candidate’s information onsite to launch the recruitment process
• Answers incoming calls and resident calls within two – three (2 – 3) rings with the appropriate community greeting message and identification
• Tales complete messages with pertinent information (name, number, message, time, date) as appropriate and communicates messages to the intended recipient
• Offers and provides a community overview to the caller, determines who to forward the caller to and notifies the caller who they are being transferred to and announce the caller to the community associate
• Manages appointments for residents and family members such as but not limited to hair dresser, transportation, other
• Sends get well cards to residents in the community (obtain community leaders signatures before delivering card)
• Sends sympathy cards to families and/ or responsible parties as needed (obtain community leaders signatures before delivering card)

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Requirements

EDUCATION/EXPERIENCE/LICENSURE- CERTIFICATION

Concierge

• Education: High School Diploma/ GED required
• Proven customer service experience and skills
• Knowledge and experience in the Senior Living Industry preferred