Concierge Associate

RR Donnelley (RRD); New York (NY); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Parental leave

Tuition assistance

Employee discounts

Job summary

RR Donnelley (RRD) in New York, NY is seeking a professional Receptionist to cover the front desk, greet visitors, and provide general clerical support.

Schedule: Monday–Friday, 8:00am–5:00pm. Responsibilities include answering a multi-line phone, directing calls, welcoming clients, coordinating with staff, handling confidential documents, and ensuring timely completion of tasks while upholding policies.

Qualifications

• High school diploma or equivalent.
• Minimum of two-year receptionist, switchboard or administrative assistant experience required, preferably in a banking, legal or large corporate environment.
• Exceptional customer service skills and ability to communicate with callers, visitors, clients and coworkers.
• Ability to learn in-depth knowledge of the company to handle calls and greet visitors.
• Ability to work in a fast-paced team environment.
• Attention to detail with emphasis on accuracy and quality.
• Intermediate computer skills including Word and Excel.
• Ability to prioritize multiple projects and deadlines.
• Excellent verbal and written communication skills.
• Self-motivated and the ability to multitask.
• Must work well in a team and interact with diverse backgrounds.

Responsibilities

• Answer incoming calls on a multi-line phone system in a cordial, professional and timely manner.
• Greet clients and visitors and notify employees of arrival when necessary.
• Provide high level services to staff, clients and guests.
• Communicate with manager and client on job or deadline issues.
• Meet contracted deadlines for accepting, completing, and delivering all work.
• Troubleshoot basic equipment problems.
• Prioritize workflow.
• Interact with clients in person, over the phone or electronically.
• Adhere to company and client site policies.
• Use equipment and supplies in a cost-efficient manner.

Skills

Customer service

Phone etiquette

Professional communication

Teamwork

Attention to detail

Multitasking

Fast-paced environment

Education

High school diploma

Tools

Microsoft Word

Excel

Phone system

Job description

Company Description

RRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.

Job Description

Schedule: Monday - Friday, 8:00am - 5:00pm

The Receptionist is responsible for providing covering the reception desk, greeting visitors and general clerical office support

Job duties

(* denotes an “essential function”)

• - * Answer incoming calls, received on a multi-line phone system, in a cordial, professional and timely manner. Transfer calls to appropriate individuals.
• - *Greet clients and visitors to the office with warmth and professionalism. Notify employees of visitor’s arrival when necessary.
• - *Provide high level services to staff, clients and guests.
• - *Communicate with manager and client on job or deadline issues.
• - Handle additional projects as assigned. Handle sensitive and/or confidential document and information *
• - *Communicate with supervisor or client on job or deadline issues.
• - *Meet contracted deadlines for accepting, completing, and delivering all work.
• - *Troubleshoot basic equipment problems.
• - Prioritize workflow.
• - Interact with clients in person, over the phone or electronically.
• - Adhere to Williams Lea policies in addition to client site policies.
• - Use equipment and supplies in a cost-efficient manner.

Qualifications

• - High school diploma or equivalent.
• - Minimum of two-year receptionist, switchboard or administrative assistant experience required preferably in a banking, legal or large corporate environment.
• - Exceptional customer service skills to effectively communicate with callers, visitors, client and coworkers
• - Ability and willingness to learn in-depth knowledge of the company (the business and employees) to more efficiently handle calls and greet visitors.
• - Ability to work in a fast-paced team environment.
• - Ability to handle business matters with professionalism
• - Attention to detail with an emphasis on accuracy and quality.
• - Intermediate computer skills including Microsoft Word and Excel
• - Ability to prioritize work to balance multiple projects and deadlines.
• - Excellent verbal and written communication skills.
• - Self-motivated and the ability to multi-task
• - Must work well in a team environment.
• - Must be able to interact effectively with multi-functional and diverse backgrounds.
• - Must be self-motivated with positive can-do attitude.

Additional Information

The salary range for this role at the noted RRD location is $20.53 - $28.70/ hour.

Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business needs.

Typically, roles follow step progressions to a target rate or set increments over time.

Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay.

RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

RRD is an Equal Opportunity Employer, including disability/veterans

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.