Concierge

ViziRecruiter,LLC.; Suwanee, Northern (GA, KY); Hybrid; USD 18,000 - 23,000; Full time

Job summary

Celebration Village Forsyth is seeking a Concierge Specialist to provide clerical support and coordinate services for residents, families, and guests. You will answer phones, greet guests, route messages, and assist with appointments while maintaining a professional lobby and organized files.

Responsibilities include supporting the Wellness Director with medical appointments, coordinating staff tasks, and assisting with recruitment activities.

Qualifications

• High School Diploma or GED required.
• One year of office or hospitality experience preferred.
• Must read, write and speak English.
• Able to lift up to 40 pounds and perform physical tasks.
• Excellent customer service and interpersonal skills.
• Completion of drug testing and background check.

Responsibilities

• Answer telephone calls promptly and route messages.
• Greet visitors and sign them in/register them as appropriate.
• Provide information and assistance to residents and guests.
• Assist with appointments and coordinate with Wellness Director.
• Maintain lobby, mailboxes, and reception area appearance.
• Schedule work orders and coordinate with Maintenance/Housekeeping.
• Assist with recruitment activities by posting ads and screening applicants.

Skills

Office procedures

Microsoft Office

Email etiquette

Customer service

Interpersonal skills

Education

High School Diploma or GED

Tools

Windows OS

Microsoft Word

Microsoft Excel

Microsoft Outlook

Scanning equipment

Job description

Introduction

At Celebration Village Forsyth, we’re committed to improving the lives of our residents with compassionate care. If you're seeking a career where you can truly make a difference, we’d love to hear from you. We’re looking for individuals who share our dedication to providing excellent care and fostering a warm, family-like environment. Bring your skills to a place where you can grow and make a lasting impact.

Overview

The Concierge Specialist provides clerical support; organize and maintain resident, personnel, marketing, maintenance, and resource files. The Concierge answers telephones, greets guests, and responds to residents' requests and assist in coordination of services to residents. The Concierge assists in providing services to residents, families, and guests.

Responsibilities

• Answer incoming telephone calls promptly, taking complete and accurate messages, routing calls including locating residents when necessary.
• Receive visitors, having them sign registers, and routing them as appropriate.
• Provide information and assistance to residents coming and going, activities, and signing out when they leave the community.
• Assist the Wellness Director as needed with resident’s doctors’ appointments, including scheduling appointments, recording all appointments, notifying the driver of the scheduled appointment(s), and seeing that the resident gets there on time.
• Maintain resident mailboxes, including an up-to-date listing, assignment for new residents, names on boxes and returning mail to post office for move-outs; Receive and distribute mail as needed.
• Maintain the professional and organized appearance of the lobby and reception area, including making certain any adjacent equipment, workroom, and supply closets are neat and locked.
• Provide administrative support including typing, filing, preparation of reports, copying, scheduling appointment, and calling vendors, as requested by supervisor.
• Schedule work orders received from the residents and coordinate with Maintenance/Housekeeping.
• Assist with recruitment activities by placing ads, screening applicants, check references, scheduling physicals, and scheduling interview appointments, as requested by supervisor.
• Maintain inventories of supplies; Assist in ordering supplies approved by the supervisor.
• Resolve immediately or report to supervisor any unsafe conditions including building hazards, unsafe work practices, or threats to resident safety.
• Performs other related duties as assigned by supervisor.

Non-Essential Functions of the Concierge

• Supports and participates in the resident centered activity programs.
• Participates in projects or committees as assigned.
• Attends all associate meetings including in-service education and associate functions, as requested by supervisor.
• Assists in a variety of tasks involving residents as assigned.

Requirements

• High School Diploma or GED at a minimum.
• Experience in general office procedures, computers; Windows, Word, Excel, Office, Outlook, Internet-based programs, Emailing, Scanning, and general office equipment.
• Physical requirements include the ability to communicate by speaking, seeing, and hearing sufficient to serve the residents.
• Professional and neat appearance and presentation, adherence to the dress code, and good personal hygiene are expected.
• One year of office or hospitality experience preferred.
• Good grammatical and writing skills, proficient with email process and etiquette.
• Ability to read, write, and speak English.
• Must have excellent customer service and interpersonal skills to work with various levels of people, associates, and residents.
• Be free of communicable disease.
• Completion of drug testing and criminal record background check upon hire and upon request of supervisor.
• Physical requirements include bending, standing, lifting, stooping, sitting, walking, stretching, and ability to lift/carry up to 40 pounds.
• Adhere to and carry out all policies and procedures.
• Maintain confidentiality of verbal and written information pertaining to residents, facility operations, and personnel.