Concierge

Paycom; San Diego (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

WellQuest Living is seeking a Concierge to warmly greet residents, guests and visitors, provide information about the property, and support administrative staff. You will handle phone inquiries, coordinate tours, and assist with various resident requests to ensure a high level of service.

Qualifications include a high school diploma and at least two years in a related role, preferably with hospitality experience.

Qualifications

• High school diploma required.
• Minimum of two years in a related role.
• Hospitality experience preferred.
• Strong verbal and written communication.

Responsibilities

• Provide exceptional customer service to residents, guests and visitors in person or by phone.
• Greet residents and visitors by name and relay messages clearly and professionally.
• Answer telephones, route calls, take messages and direct inquiries to appropriate staff.
• Arrange property tours for visitors and residents; assist with reservations for dining rooms and activities.
• Record maintenance work orders and coordinate with Maintenance for timely completion.
• Assist with mail, copies, and other office tasks as part of daily operations.
• Support marketing efforts by providing information and preparing marketing packets.

Skills

Customer service

Communication

Active listening

English proficiency

Education

High school diploma

Tools

Microsoft Office

Job description

The Concierge is responsible for greeting visitors, fulfilling resident requests, arranging tours of the property, answering a multi-line telephone and providing clerical support to the administrative staff at a WellQuest Living community. Reports to: Business Office Director.OPEN SHIFTS: AM/PMESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBLITIESThe essential duties and responsibilities described below are representative of those an employee encounters while performing the basic functions of the position. While every effort has been made to identify the essential functions of the position, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is an essential function of the position. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of the position.Provide all residents, guests and visitors exceptional customer service during every interaction whether in-person or via the telephone. Learn and know all residents by name. Each interaction must meet or exceed the Concierge Service Standards of Excellence.Greet all residents and visitors. Provide information to those seeking information about the property. Be responsive to the needs of people who inquire about the property and/or who are in the building for meetings with administrative personnel. Direct visitors to appropriate office or resident apartment.Responsible for assisting residents, family members, and guests with general requests.Responsible for arranging for tours of the property for individuals making spontaneous visits or those that have made an appointment for the tour.Answer telephones, record and channel information, direct calls to appropriate individual or department, relay messages in a timely, clear, polite concise and professional manner.Display knowledge of the services and programs and other pertinent information regarding the property.Responsible for the mail meter, stamps, making copies, and other tasks related to office operations. Record receipt of packages and contact Residents for pick up.Effectively handle business center requests such as photocopying, faxing, shipping of mail, etc.Process incoming mail. Sort, but not open, property mail and distribute mail to appropriate mailboxes.Complete all opening and closing duties.Accurately take reservations for dining rooms.Accurately take reservations for Activities Department.Accurately take reservations for personal and complimentary transportation.Receive and accurately record all maintenance work order requests and deliver the requests timely to the Maintenance Department.Monitor the Emergency Alert System and immediately respond to every call.Maintain the Resident Notice Binder.Arrange for the parking and retrieval of valet cars.Arrange all wake-up calls, dry cleaning, pet care, additional housekeeping, personal errands, car care etc, as requested by residents.Fulfill “personal concierge” requests such as area restaurant reservations,tee times, MapQuest directions, internet research, etc.Maintain reception area in a neat and orderly fashion. Ensure that reception desk and lobby has current property literature on display. Ensure that lobby is free of excessive or outdated literature. Ensure that coffee and/or refreshments are fresh and readily available.Ensure that all posted signage is 100% accurate, timely and free from fingerprints.Perform clerical duties for property staff as directed by supervisor.Update and assemble marketing packets for inquiries.Be responsive to residents’ concerns, including; responding immediately to emergency calls and notifying the appropriate persons or agencies as warranted, promoting resident morale by answering questions and calming distressed residents, and referring grievances to appropriate personnel.Provide support to community’s marketing efforts through positive/friendly interaction during all property tours and telephone contact with the public, and as directed by a supervisor.Communicate any observed or suspected resident change of condition to a supervisor immediately.Maintain a safe and secure environment for all staff, residents and guests, following established safety standards.Encourage teamwork through cooperative interactions with co-workers and other departments.Support a positive and professional image through actions and dress.Performs other duties consistent with the position as assigned by the Business Office Director, Assistant Executive Director or Executive Director.EducationHigh school education is required.ExperienceMinimum of two years of experience in a related position.Experience in a hospitality setting is preferred.Mathematical SkillsAbility to add, subtract, and multiply.Reasoning SkillsAbility to understand issues and process information for the purpose of giving and receiving feedback.Oral/Written Communication SkillsExcellent communication skills, including active listening.Ability to speak, write, and read English.Equipment UsedProficient in using basic office equipment, including a personal computer, to accomplish and maintain a high level of job performance.Proficient in Microsoft Office software.Physical EffortMust be mobile and able to perform the physical requirements of the job.Good physical health must be verified through a health screening, including:A chest X-ray, orAn intradermal test result obtained no more than six months prior to employment or within seven days after employment.Personal CharacteristicsDemonstrates sincere compassion toward older adults.Demonstrates genuine concern for the physical and emotional needs of older adults and their families.Working ConditionsWell-lit and safe lobby area.Comfortable ventilation and temperatures.Other RequirementsRequirements apply as required by Title 22.Employee must pass a criminal record clearance before beginning work in the community.