Concierge

Century Park Associates; Four Corners (TN); On-site; USD 28,000 - 36,000; Full time

Job summary

Century Park Associates in Tennessee seeks a friendly Concierge to welcome residents and guests in the front lobby, provide information, and support daily operations with warmth and professionalism.

You will work closely with the Business Office Manager, maintain a courteous atmosphere, assist with mail, packages, visitor screening, and guest check-ins, and help keep common areas neat and presentable. Strong communication and multitasking are essential.

Qualifications

• Must have a high school diploma or equivalent.
• Proficient with Microsoft Office (Word and Excel).
• Proficient with office machines (fax, copier/scanner).

Responsibilities

• Greet guests, residents and families entering front lobby in a welcoming, professional manner.
• Create and maintain a positive atmosphere of warmth and hospitality.
• Direct concerns from individuals to the appropriate manager.
• Screen visitors entering the community.
• Assist with keeping front lobby and workrooms neat, clean and presentable.
• Observe lobby activity and report unauthorized visitors or concerns.
• Maintain a smooth front lobby flow and welcoming environment.
• Assist with mail delivery and package delivery following community policy.
• Enter resident maintenance requests in TELs system.
• Maintain resident directories and guest-related lists.
• Support resident check-in system and educate new residents as needed.
• Assist with inquiries via Front Desk Inquiry Connection Sheets for prospective residents.
• Communicate with sales teams to ensure timely handling of inquiries.
• Assist with Electronic Health Record (EHR) system as requested.

Skills

Customer service

Hospitality

Professionalism

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Position Summary

TheConcierge provides customer service and reception to residents and families, primarily focused in front lobby area, in accordance with all laws, regulations and Century Park standard. Reports to the Business Office Manager.

Qualifications

• Must have high school diploma or equivalent
• Must be proficient with Microsoft Office (Word and Excel)
• Must demonstrate proficiency with office machines (i.e., fax, copier/scanner)

Primary Job Responsibilities

Greeter Duties

• Serves as community's first greeter to all guests, visitors, residents and families entering front lobby
• Creates and maintains a positive atmosphere of warmth and hospitality
• Interacts with all individuals professionally and courteously
• Directs concerns from individuals to appropriate manager
• Screens visitors entering the community
• Assists with keeping front lobby and workrooms neat, clean and presentable
• Closely observes lobby activity and reports unauthorized visitors or concerns
• Keeps front lobby entrance flowing and welcoming
• Keeps bell cart clean and polishes weekly

Administrative Duties

• Receives, sorts and distributes mail
• Delivers packages to appropriate person/department following community policy
• Makes accurate, timely entries into Events Log
• Maintains lists (i.e., resident directory, door check sheets, associate phone list, call in sheets)
• Enters resident maintenance requests in TELs system
• Maintains guest room reservations, charges and payments accurately while keeping Housekeeping informed
• Oversees resident check in system (i.e., educates new residents, invites participation, maintains weekly list for security)
• Regularly utilizes Front Desk Inquiry Connection Sheets for incoming inquiry calls for prospective residents
• Communicates with sales team and back up sales team so inquiry calls are handled timely
• Assists with Electronic Heath Record (EHR) system as requested

Additional Requirements

• Must enjoy serving seniors
• Must demonstrate excellent customer service and hospitality
• Must have good telephone etiquette
• Must demonstrate trustworthiness and dependability
• Must work efficiently and effectively with little to no supervision
• Must work efficiently with frequent interruptions
• Must be able to multi task
• Must be able to meet deadlines
• Must be cheerful and positive
• Must be responsive to resident requests
• Displays integrity and professionalism by adhering to Century Park’s Code of Ethics and completes all required compliance training

Who We Are

At Century Park Associates, we are dedicated to creating an enriching lifestyle for our residents and a rewarding work environment for our valued associates. We take pride in providing an atmosphere where relationships of trust, leadership and personal ethics are not only valued, but expected of all our associates. Our “people come first” approach ensures that excellence, respect and outstanding service are apparent in all we do as an organization. We believe in caring for and loving our residents and strongly support their ability to continue growing, learning and contributing. Every day, team members at Century Park Associates choose to go beyond their job descriptions, exceeding expectations, on behalf of their residents. They have learned that those who go the extra mile receive rewards happiness of heart and peace of mind.