Concierge

Century Park Associates; Hendersonville, Northern (NC, KY); Hybrid; USD 28,000 - 36,000; Full time

Job summary

Century Park Associates in Hendersonville, NC is seeking a friendly Concierge to greet residents and visitors, answer phones, and support front lobby operations. You will perform clerical duties, maintain logs, and assist the sales/marketing team as needed, under the supervision of the Business Office Manager.

The role requires a high school diploma, proficiency with Microsoft Office, and a courteous, dependable demeanor with excellent customer service.

Qualifications

• Must have high school diploma or equivalent.
• Proficient with Microsoft Office (Word and Excel).
• Demonstrate proficiency with office machines (fax, copier/scanner).

Responsibilities

• Greeter Duties: Welcome guests, residents and families; maintain a warm lobby, route concerns to the appropriate manager, monitor lobby activity, keep the entrance tidy and welcoming.
• Administrative Duties: Provide clerical support, receive and distribute mail, manage logs and guest room reservations, and maintain contact lists and data entry.
• Sales / Marketing Support: Handle front desk inquiry calls, coordinate with sales teams to ensure timely inquiries, and assist with Electronic Health Records (EHR) system as requested.

Skills

Customer service

Telephone etiquette

Hospitality

Multi-tasking

Communication

Education

High school diploma or equivalent

Tools

Microsoft Office (Word, Excel)

Fax

Copier/Scanner

Job description

The schedule of this position Thursday and Friday, 11am-9pm and Saturdays from 8am-9pm. Full time, with benefits and you get four days off every week!!!

Position Summary

TheConcierge provides customer service and reception to residents and families, primarily focused in front lobby area, in accordance with all laws, regulations and Century Park standard. Reports to the Business Office Manager.

Qualifications

• Must have high school diploma or equivalent
• Must be proficient with Microsoft Office (Word and Excel)
• Must demonstrate proficiency with office machines (i.e., fax, copier/scanner)

Primary Job Responsibilities

Greeter Duties

• Demonstrates excellent customer service , including telephone etiquette skills
• Serves as community's first greeter to all guests, visitors, residents and families entering front lobby
• Creates and maintains a positive atmosphere of warmth and hospitality
• Interacts with all individuals professionally and courteously
• Directs concerns from individuals to appropriate manager
• Screens visitors entering the community
• Assists with keeping front lobby and workrooms neat, clean and presentable
• Closely observes lobby activity and reports unauthorized visitors or concerns
• Keeps front lobby entrance flowing and welcoming
• Keeps bell cart clean and polishes weekly

Administrative Duties

• Provides accurate, reliable clerical support (i.e., typing, filing, photocopies, fax, data entry, etc.)
• Receives, sorts and distributes mail
• Delivers packages to appropriate person/department following community policy
• Makes accurate, timely entries into Events Log
• Maintains lists (i.e., resident directory, door check sheets, associate phone list, call in sheets)
• Enters resident maintenance requests in TELs system
• Maintains guest room reservations, charges and payments accurately while keeping Housekeeping informed
• Oversees resident check in system (i.e., educates new residents, invites participation, maintains weekly list for security)

Sales / Marketing Support

• Regularly utilizes Front Desk Inquiry Connection Sheets for incoming inquiry calls for prospective residents
• Communicates with sales team and back up sales team so inquiry calls are handled timely
• Assists with Electronic Heath Record (EHR) system as requested

Additional Requirements

• Must enjoy serving seniors
• Must demonstrate excellent customer service and hospitality
• Must have good telephone etiquette
• Must demonstrate trustworthiness and dependability
• Must work efficiently and effectively with little to no supervision
• Must demonstrate effective communication skills
• Must work efficiently with frequent interruptionsMust be able to multi task
• Must be able to meet deadlines
• Must be cheerful and positive
• Must be responsive to resident requests
• Displays integrity and professionalism by adhering to Century Park’s Code of Ethics and completes all required compliance training

Who We Are

At Century Park Associates, we are dedicated to creating an enriching lifestyle for our residents and a rewarding work environment for our valued associates. We take pride in providing an atmosphere where relationships of trust, leadership and personal ethics are not only valued, but expected of all our associates. Our “people come first” approach ensures that excellence, respect and outstanding service are apparent in all we do as an organization. We believe in caring for and loving our residents and strongly support their ability to continue growing, learning and contributing. Every day, team members at Century Park Associates choose to go beyond their job descriptions, exceeding expectations, on behalf of their residents. They have learned that those who go the extra mile receive rewards happiness of heart and peace of mind.