Comprehensive Guidance Clerk

Granite School District; Holladay (UT); On-site; USD 35,000 - 48,000; Full time

Job summary

Granite School District is seeking an administrative support role within the Comprehensive Counseling and Guidance Department. The position assists counselors with classroom activities, career instruction in computer labs, and clerical tasks to support program effectiveness.

The successful candidate will have a high school diploma or equivalent, strong communication skills, and proficiency in Microsoft Office. Some experience in an office or customer service setting is preferred.

Qualifications

• High school diploma or equivalent.
• Some office or customer service experience preferred.
• Excellent written and oral communication skills.
• Proficient in Microsoft Office.
• Willingness to learn web page design.
• Basic math skills.

Responsibilities

• Assist counselors in classroom guidance activities, classroom presentations and career exploration.
• CCR-Plan - Prepare, organize, and schedule individual and group meetings with students and parents.
• Maintain the counseling program budget—keep receipts of expenditures and copies of paperwork.
• Attend team and staff meetings to record minutes.
• Maintain school counseling bulletin boards and yearly program calendar.
• Schedule appointments for counselors and log weekly activities.
• Assist counseling team in producing and assembling program materials.

Job description

Please note that this posting closes at 3:00 pm on the date listed above. If you have questions regarding this position, please contact Alyssa Longstaff, Principal, at (385)-646-3102 or email [e-mail]

To perform this job successfully, an individual must be able to perform each essential function satisfactorily, with or without reasonable accommodations. The requirements listed below are representative of the knowledge, skills, training, education, responsibilities, abilities; the machines, tools and equipment used; background; and any licenses or certifications required. Physical, punctual, reliable, and predictable regular attendance is an essential job function to perform the essential duties and responsibilities of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Job Summary

This position operates under the jurisdiction of the Granite School District Comprehensive Counseling and Guidance Department and the local school counselors. Assists counselors in classroom guidance activities, classroom presentations and career instruction in computer labs. Attendance, physical presence, and timeliness are required and are essential functions of this position.

Essential Functions

• Assist counselors in preparation of classroom guidance activities, classroom presentations and career exploration.
• CCR-Plan - Prepare, organize, and schedule individual and group meetings with students and parents.
• Track student CCR-Plan participation of all students seen by counselors with and without parents. General clerical help for the counselors i.e., organizing student information, communication to students, parents, and faculty, CCR-Plan materials, etc. (does not to include receiving, organizing, scanning, or transferring "CUM" folders).
• Assist in the scheduling and course selection of students i.e., collection of registration materials, input of schedules, add slips, drop slips, emergency schedule changes and other data entry when needed.
• Maintain the counseling program budget—keep receipts of all expenditures and copies of all paperwork.
• Attend team and staff meetings to record minutes.
• Attend district quarterly counseling clerk meetings.
• Maintain the school counseling bulletin boards and yearly program calendar, including dates for classroom and grade-level activities.
• Schedule appointments for counselors and keep a log of weekly activities.
• Any other activities deemed necessary by the counselors to assist the implementation of the comprehensive counseling and guidance program standards.
• Maintain evidence file for comprehensive counseling and guidance program review.
• Assist counseling team in producing and assembling program materials for comprehensive counseling and guidance program review.

Non-Essential Functions

• Other duties as assigned

Required Education and Qualifications

High school diploma or equivalent

Required Prior Experience

Some office or customer service experience preferred.

Required Knowledge and Skills

• Working knowledge and understanding of the Utah Model for Comprehensive Counseling and Guidance.
• Excellent written and oral communication skills with the ability to check written communication for spelling, grammar, punctuation, and correct sentence and paragraph structure.
• Proficient in Microsoft Office.
• Willingness to learn web page design.
• Basic math skills
• Excellent interpersonal and public relations skills and the ability to use these skills during tense and stressful situations.

Assigned Decision Making

Making decisions within guidelines. Handles routine daily problems.

Interactions with Others

Positive interaction of students, teachers, support personnel, parents, and administrators.

Supervisory Responsibility

NA

Budget Responsibility

Financially responsible to maintain and track purchases and follow purchasing guidelines.

Working Environment

General office conditions. May be exposed to illness.

Physical Requirements –

• While performing the duties of this job, the employee is required to speak and/or hear. Frequently required to stand, walk, reach with hands and arms and stoop, kneel, and crouch. Occasionally required to use hands to handle or feel and must occasionally climb or balance.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, and depth perception.
• Must be able to stand for long periods of time
• Some lifting/pushing/pulling but mostly under 20 lbs.
• Note: The list of essential and marginal functions and of physical requirements is not exhaustive and may be supplemented in accordance with the requirements of the job.