Compliance Systems and Operations Associate

Hightower Advisors; Chicago (IL); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Health benefits

Parental leave

Onsite gym

Flexible PTO

WFH Fridays

401k match

HSA contributions

Student loan assistance

Pet insurance

Base salary

Job summary

Hightower Advisors, based in Chicago, seeks a Compliance Systems Specialist to administer key compliance platforms and drive process improvements across the department.

The role handles credentialing, system updates, and documentation, collaborating with teams across the firm to uphold regulatory standards and risk controls.

Qualifications

• Bachelor's degree in a related field.
• 2-3+ years of professional experience acting in a system administrator capacity.
• Experience working within a registered investment advisor compliance department.
• Basic knowledge of the Investment Advisers Act of 1940.
• Strong organizational and project management skills.

Responsibilities

• Serve as the subject matter technical expert and daily administrator of Compliance Department systems (e.g. MyComplianceOffice, Smarsh, etc.)
• Initiate, develop and implement requirements when updates to systems are necessary.
• Manage a queue of credential requests, employee account disclosures, and related support cases end-to-end, ensuring cases are acknowledged and handled within an appropriate timeframe and “managing up” within the Department as needed.
• Analyze and identify issues and trends for improved process and controls.
• Create and update internal and external documentation.
• Develop and track improvement or remediation plans.
• Maintain and create compliance desk procedures.
• Interact with and support personnel at all levels of the Firm’s various business units.
• Support the Compliance Department with various projects as required.
• Foster a positive compliance culture

Skills

Attention to detail

Independent work

Project management

Prioritization

Education

Bachelor's degree in a related field

Tools

MyComplianceOffice

Smarsh

Job description

Our Story

Founded in 2008, Hightower is a wealth management firm that provides investment, financial and retirement planning services to individuals, foundations and family offices, as well as 401(k) consulting and cash management services to corporations. Hightower’s capital solutions, operational support services, size and scale empower its vibrant community of independent-minded wealth advisors to grow their businesses and help their clients achieve their financial vision. Based in Chicago with advisors across the U.S., we operate as a registered investment advisor (RIA).

Your Future Team

Hightower’s Compliance Department strives to provide industry-leading support to the firm’s advisor teams. We are passionate about serving as collaborators within all facets of the organization and focus on developing processes and strategies that are effective for advisors, their clients, and other mid and back-office departments, while adhering to the spirit of the regulation.

What You'll Do

• Serve as the subject matter technical expert and daily administrator of Compliance Department systems (e.g. MyComplianceOffice, Smarsh, etc.)
• Initiate, develop and implement requirements when updates to systems are necessary.
• Manage a queue of credential requests, employee account disclosures, and related support cases end-to-end, ensuring cases are acknowledged and handled within an appropriate timeframe and “managing up” within the Department as needed.
• Analyze and identify issues and trends for improved process and controls.
• Create and update internal and external documentation.
• Develop and track improvement or remediation plans.
• Maintain and create compliance desk procedures.
• Interact with and support personnel at all levels of the Firm’s various business units.
• Support the Compliance Department with various projects as required.
• Foster a positive compliance culture

What You’ll Bring

• Meticulous attention to detail, motivated by excellence.
• Bachelor's degree in a related field
• 2-3+ years of professional experience acting in a system administrator capacity.
• Basic knowledge of the requirements of the Investment Advisors Act of 1940
• Experience working within a registered investment advisor compliance department
• Effective at prioritization of workload with competing priorities while producing high-quality work.
• Ability to independently analyze issues and requirements with the critical process understanding of business practices and implications.
• Highly responsive and proactive, able to own tasks from start to finish.
• Ability to take initiative and work independently with minimal supervision, while being equally comfortable working collaboratively.
• Strong organization and project management skills

What We Offer

• Coverage on the first day of employment for medical, dental, and vision insurance
• Paid parental leave (16 weeks for primary caregiver and 8 weeks for secondary caregiver)
• Mother’s lounge onsite
• Flexible PTO plan
• In-office Monday through Thursday and work from home on Fridays
• Free brand-new gym in the Chicago office
• 401k matching plan
• HSA employer contributions
• Student loan assistance
• Pet insurance
• Base salary of $80,000-$90,0000 plus discretionary bonus (exact base salary amount will be dependent on experience)

AN EQUAL OPPORTUNITY EMPLOYER

Hightower is an equal opportunity employer and does not discriminate based upon race, color, religion, sex, sexual orientation, pregnancy, marital status, national origin, citizenship, veteran status, ancestry, age (over 40), physical or mental disability, medical condition (cancer-related), gender identity or expression, genetic information including sickle cell or hemoglobin C trait, or any other consideration made unlawful by applicable federal, state, or local law. You are a U.S. citizen, U.S. permanent resident or possess other unrestricted U.S. work authorization and will not require sponsorship for U.S. work authorization now or anytime in the future.