Compliance Specialist - New York, NY

Rose Associates Inc.; New York (NY); On-site; USD 73,000 - 78,000; Full time

Benefits offered by this job

Incentive pay

Full benefits package

Job summary

Rose Associates is seeking a Senior Compliance Specialist to oversee recertification, HUD/LIHTC compliance, and annual reporting for affordable housing programs. The role emphasizes on-site supervision, audits, and interaction with tenants and staff to ensure fair housing and regulatory adherence.

The position requires 3+ years in affordable housing, strong Yardi experience, and a NYS real estate license or ability to obtain one within 120 days. Competitive pay and full benefits offered.

Qualifications

• A minimum of 3 years of work experience in affordable housing including LIHTC, local programs and rent stabilization.
• Proficiency in navigating computers and property management software to include Microsoft Office Suite and On-Site.
• Previous supervisory experience, a plus.
• Extensive experience with Yardi software including Rent Café Affordable Housing and managing Section-8 compliance.
• Possess fundamental math skills, along with strong analytical and problem-solving abilities, coupled with practical experience in data entry.
• Valid NYS real estate license or ability to obtain one within the first 120 days of employment. All active license holders must register their license with Rose Associates upon hire.
• LIHTC certification (must be obtained within the first year of employment and maintained).
• Work authorization (required)

Responsibilities

• Oversee recertification process, ensuring timeliness and verifying move-in files adhere to compliance regulations by state and local programs (LIHTC, HPD, HFA, Section 8, HCR, SOTA).
• Supervise and guide Affordable Housing Associates.
• Maintain and manage applicant waiting list.
• Maintain the recertification tracker to ensure timely completion of all certifications.
• Run Yardi Annual recertification reports and develop action plans with the team.
• Ensure utility allowances, LIHTC and HUD increases are filed timely and data is correct.
• Lead and direct team to meet compliance needs, including recertifications, rent registrations and lease renewals.
• Meet with team weekly to discuss department needs and trainings.
• Prepare subsidy paperwork and input initial leases, renewals, and credits (SCRIE, DRIE, Section 8) in Yardi.
• Assist in interviewing applicants, assess income requirements and document external income sources.
• Assist in monthly, quarterly, and annual report preparation for government agencies.
• Prepare for state agency or Syndicator audits that may occur.
• Conduct regular audits ensuring compliance with income restrictions and regulations; act as liaison between ownership, state agencies, and managers.
• Address tenant inquiries promptly, maintaining fair-housing compliance.
• Must be on-site with ability to move throughout the office to communicate with tenants, staff, and visitors.
• Position may be required to perform duties outside normal responsibilities as needed.

Skills

Yardi software

LIHTC compliance

Supervisory experience

Microsoft Office

Data entry

Education

NYS real estate license or ability to obtain within 120 days

LIHTC certification

Tools

Rent Café Affordable Housing

On-Site

Job description

Beware of Recruitment Fraud: We are committed to protecting job seekers from recruitment fraud. Please be aware that all official communication regarding opportunities with our firm will come exclusively from an email address ending in @RoseNYC.com. We will never request payment, financial information, or sensitive personal documentation during the application process, and we will never extend a job offer without first conducting a formal in-person interview. If you receive a message that appears suspicious or does not originate from this domain, please mark it as spam or phishing and report it to us directly at [e-mail].

Overview

Rose Associates is your gateway to an exhilarating realm of real estate innovation. Our dynamic services platform spans development, management, leasing, and marketing, catering to private and institutional property owners globally. In the unparalleled market of New York City, where unique needs and challenges abound, we've solidified our position as the go-to industry leader.

Established in 1925, Rose Associates boasts almost a century of New York real estate expertise, continuously expanding across the tri-state area. Join us on the forefront of innovation and growth – Rose Associates is where excitement meets opportunity.

We're on the lookout for a passionate and driven individual to join our team as a Senior Compliance Specialist. In this crucial position, you will play a key role in influencing the progress, oversight, and coordination of our affordable housing programs. Your dedication will directly contribute to ensuring residents have access to safe, high-quality homes that align with their financial means. Join us in making a meaningful impact on communities by fostering sustainable and accessible housing solutions!

Essential Job Functions

• The Senior Compliance Specialist will be primarily responsible for overseeing the recertification process, ensuring its timeliness, approving and verifying that all move in files adhere to compliance regulations set by state and local programs, but not limited to tax credits, HPD, HFA, Section 8, HCR and SOTA.
• Supervise and guide Affordable Housing Associates.
• Maintain and manage applicant waiting list.
• Maintaining the recertification tracker to ensure timely completion of all assigned and certifications.
• Running Yardi Annual recertification reports and developing a plan of action with the team on proactively organizing and completing certifications.
• Ensure utility allowances, LIHTC and HUD increases are filed timely and correct data is being used throughout portfolio.
• Lead and direct team to meet all compliance needs, including recertifications, rent registrations and lease renewals.
• Meet with team on weekly basis to discuss needs for the department and conduct trainings.
• Ensure accurate lease information, including rates, agency details, apartment specs, and financial terms.
• Prepare subsidy paperwork and input initial leases, renewals, and credits (e.g., SCRIE, DRIE, Section 8) in Yardi.
• Assist team in interviewing applicants, assess income requirements and document external income sources.
• Assist in monthly, quarterly, and annual report preparation for government agencies.
• Take charge of preparing for any state agency or Syndicator audits that may occur.
• Conduct regular audits, ensuring compliance with income restrictions, guidelines, and government housing programs, while staying informed to maintain audit-ready files and acting as a liaison between ownership, state agencies, and managers.
• Address tenant inquiries promptly and compassionately, building positive resident relationships while adhering to fair-housing laws and regulations.
• Must be present on-site, with the ability to move throughout the office, ensuring effective communication with tenants, staff, and visitors.
• Position may be required to perform duties outside their normal responsibilities as needed.

Qualifications

• A minimum of 3 years of work experience in affordable housing including LIHTC, local programs and rent stabilization.
• Proficiency in navigating computers and property management software to include Microsoft Office Suite and On-Site.
• Previous supervisory experience, a plus.
• Extensive experience with Yardi software including Rent Café Affordable Housing and managing Section-8 compliance.
• Possess fundamental math skills, along with strong analytical and problem-solving abilities, coupled with practical experience in data entry.
• Valid NYS real estate license or ability to obtain one within the first 120 days of employment. All active license holders must register their license with Rose Associates upon hire.
• LIHTC certification (must be obtained within the first year of employment and maintained).
• Work authorization (required)

In addition to base compensation, significant incentive pay and full benefits packages are available.

Annual Salary Range: $73,000 - $78,000