Compliance Specialist I

Fairfield Homes, Inc.; Kentucky; Hybrid; USD 29,000 - 32,000; Full time

Benefits offered by this job

4-day workweek

PTO & holidays

Health/dental/vision insurance

401k with company match

On-Demand Pay

Education assistance

Charitable giving opportunities

Recognition culture

Job summary

Fairfield Homes, Inc. is seeking a Compliance Specialist I to support on-site teams and residents in affordable housing program compliance.

The role focuses on processing verifications from start to finish, communicating with residents and third-party verifiers to gather required information. You will ensure certifications align with HUD Section 8, LIHTC, RD and other income-restricted programs, maintain files, and help achieve 100% on-time recertifications while delivering high-quality customer

Qualifications

• Minimum 1 year in the affordable housing industry (HUD/RD/LIHTC).
• Experience processing verifications from start to finish.
• Strong customer service and communication with residents and verifiers.

Responsibilities

• Process verifications from start to finish and communicate with residents and third-party verifiers.
• Ensure certifications comply with HUD, LIHTC, RD and related programs.
• Maintain 100% on-time recertifications and prepare monthly/quarterly/annual reports.
• Create and track verification documents for income, assets and deductions.

Skills

Verifications

Resident communication

Compliance knowledge

LIHTC knowledge

Education

High school diploma or GED

Tools

RealPage Leasing

OneSite

Microsoft Office 365

Microsoft Teams

Job description

Join a team where your work matters.

At Fairfield Homes, Inc., our Compliance Specialists play a vital role in supporting our on‑site teams and residents to ensure compliance with affordable housing programs while being part of a team that values work‑life balance, growth, and doing the right thing.

Required Experience

Minimum 1 year in the affordable housing industry (i.e. HUD, RD, and/or LIHTC).

Position Location

Hybrid. This is a hybrid position based out of your primary residence. Ohio applicants will be given priority to align with business needs.

Pay Rate

$21 – $23 per hour, depending on experience and qualifications.

Who We Are

At Fairfield Homes, we are committed to creating a positive and rewarding experience by welcoming, growing and celebrating all our employees. As a family‑owned and operated company, we know first‑hand that taking care of you and your family’s needs is just as important as taking care of our residents.

We foster a culture where team members demonstrated a growth mindset, a can‑do attitude, and a commitment to excellence, while supporting one another and our communities.

Benefits and Perks

To demonstrate this commitment to you, full‑time employees receive the following benefits and perks:

• Standard 4‑day workweek (34 hours worked = 40 hours paid)
• Substantial PTO & paid holidays

Health & Financial Benefits

• Health, dental and vision insurance
• Company sponsored life insurance policy
• 401k and company match

Additional Perks

• On‑Demand Pay (get paid early!)
• Education Assistance
• Charitable giving opportunities
• A culture where employees are recognized and celebrated

Who You Are

You are a Compliance Specialist I with at least one (1) year of experience in affordable housing who is responsible for processing verifications from start to finish, communicating directly with residents and third‑party verifiers to get necessary information. Delivering the highest level of customer service, your goal is to work towards the compliance goal of having 100% on‑time recertifications.

What You’ll Be Doing

• Follow, promote and enforce safety policies, practices, and procedures to ensure safe working conditions and behaviors are maintained.
• Ensure certifications processed comply with Housing & Urban Development (HUD) Section 8, Low‑Income Housing Tax Credit (LIHTC), United States Department of Agriculture (USDA) Rural Development (RD) and all other income‑restricted programs for the portfolio. Oversee the qualification of initial move‑in files, ongoing annual and interim recertification files and overall compliance for all existing affordable units within the portfolio.
• Stay current with federal, state and local updates about various program requirements.
• Improve the overall results of LIHTC, HUD and RD audits by enhancing the compliance and quality assurance methods of the Compliance Department and by ensuring 100% of the resident files (critical components) are uploaded and reviewed according to Company protocols.
• Spearhead and audit the completion of monthly, quarterly and annual reports.
• Maintain compliant lease records to ensure positive file inspections/reviews set‑forth by the Company, regulatory agencies, investors, partners and other applicable parties.
• Create, distribute and track all verification documents for resident files, including income, assets, deductions and other required verification forms.
• Calculate income, assets and deductions.
• Review documents provided by residents, applicants and property management to determine eligibility with all applicable programs.
• Communicate with third‑party verifiers to gather required information.
• Partner with Community Managers and residents to complete the verification process.
• Contact residents with any questions, concerns or additional information.
• Provide the Compliance Specialist II with complete packages to review and approve.
• Elevate and deliver best‑in‑class customer service to all internal and external customers.

What You Need

• High school diploma or GED equivalent.
• Minimum one (1) year of experience in the affordable housing industry, including or a combination of Housing and Urban Development (HUD), Rural Development (RD) and/or Low‑Income Housing Tax Credit (LIHTC).
• Excellent knowledge of RealPage Leasing and Rents and OneSite Accounting, preferred.
• Excellent knowledge of Microsoft Office Suite, including Office 365 and Microsoft Teams.
• Detail‑oriented, organized, and strong analytical skills.
• Excellent customer service skills: warm, friendly, and helpful in person and on the phone.
• Ability to embody the Company culture and Core Values every day.
• A self‑motivator who seeks opportunities and thrives in a fast‑paced work environment.
• Reliable transportation, valid driver's license and motor vehicle insurance

We are an equal opportunity employer providing opportunity to all individuals regardless of race, color, religion, national origin, ancestry, sex (including pregnancy, gender identity, sexual orientation), age, disability, genetic information, marital status, veteran status or any other status protected by the laws or regulations in the locations where we operate. All personnel actions - including recruitment, employment, training, promotions, compensation, benefits, transfers, terminations, layoffs, company-sponsored education, social and recreational programs - will continue to be administered in accordance with the principles of equal employment opportunity.