Compliance Program Associate

VETERANS VILLAGE OF SAN DIEGO, INC; San Diego (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Veterans Village of San Diego, Inc. is seeking a dynamic Compliance Program Associate to provide day-to-day administrative support to the Compliance and Operations teams. The role focuses on grant reporting, audits, policy development, and continuous process improvements.

The position requires strong MS Office skills, attention to detail, and effective communication. You will work closely with various departments to ensure timely reporting and compliance with regulatory requirements.

Qualifications

• Bachelor's degree preferred; experience in compliance/administrative roles advantageous.
• 1 year of paid staff supervision experience preferred.
• Strong computer skills in MS Word, Excel, PowerPoint and Outlook.
• Excellent written and verbal communication skills.
• Detail oriented and highly organized.
• Ability to analyze data and prepare timely reports.
• Professional phone skills and respectful interaction with stakeholders.
• Experience maintaining files/records, both digital and hard copy.
• Fluent reading/writing in English; able to communicate clearly.
• Ability to prioritize and adapt to changing priorities.
• Ability to engage with various government agencies at multiple levels.
• Willingness to perform all duties as assigned.

Responsibilities

• Research questions using available information resources.
• Assist programs with grant reporting and audits preparation.
• Research information for grants and proposals as requested.
• Support SSVF Temporary Financial Assistance requests.
• Coordinate with Accounting to ensure invoices are paid promptly.
• Oversee inventory, disbursement, and assignment of company cell phones.
• Process purchase order requests and obtain proper approvals.
• Manage orders and ensure timely receipt and distribution of equipment and supplies.
• Track inventory and data for fixed assets.
• Assist in creating and conducting trainings.
• Assist in creating and revising policies and procedures.
• Conduct program audits, safety and health inspections.
• Complete special projects and assignments as requested.
• Perform other duties as assigned by supervisor.

Education

Bachelor's degree preferred

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Department: Compliance

Reports to: Compliance and Operations Manager

FLSA Status: Full-time, Non-Exempt

Job Summary:

VVSD is seeking a dynamic, customer service focused Compliance Program Associate. The Program Associate provides day-to-day administrative and clerical support to the programs, Compliance, and other administrative departments as needed.

Essential Duties and Responsibilities:

• Research questions using available information resources.
• Assists programs in preparation for required grant reporting and required audits.
• Research requested information for various grants and proposals.
• Provide support for SSVF Temporary Financial Assistance requests.
• Maintains a positive working relationship with the Accounting Department to ensure all invoices are paid in a timely manner.
• Responsible for the inventory, disbursement, and assignment of the Company's cell phones.
• Process purchase order requests for all departments; seeks proper authorization for all purchase
• orders prior to acquiring requested equipment and supplies; and ensures orders are received and disburses as appropriate.
• Inventory and data tracking for the Company's fixed assets.
• Assist with creating and conducting tranings
• Assist with creating and revising polices and procedures
• Conduct program audits, safety and health inspections
• Complete special projects and assignments as requested.
• Other duties as assigned

Qualifications:

• Bachelors degree preferred
• A minimum of 1 year of paid staff/employee supervision experience is preferred
• Strong computer skills in: MS Word, excellent Excel skills, PowerPoint, Outlook.
• Excellent written (grammar and spelling) and verbal skills
• Must be very detail oriented and organized
• Knowledge of analyzing data and submitting reports to meet deadlines
• Excellent professional phone skills
• Experience maintaining files and records both computerized and hard copy
• Ability to fluently read, write and communicate in English
• Must be able to prioritize and switch priorities at a moment’s notice
• Able to effectively interact, in a professional manner, with a variety of government agencies, state, county, city and federal
• Ability to comfortably, both mentally and physically, perform all aspects of job description and other duties as assigned by supervisor

Physical Abilities

• Ability to bend and lift at least 25 pounds
• Ability to sit for extended periods of time while viewing a computer monitor
• Dexterity of hands and fingers to operate a computer keyboard
• Capable of hearing and speaking to exchange information
• Ability to read reports and data
• Must be able to work in a noisy, busy environment.