Compliance & Payroll Assistant

Workstream; Chula Vista (CA); On-site; USD 33,062 - 38,572; Full time

Benefits offered by this job

90-day training

Mentorship

Growth opportunities

Small-team environment

Meaningful work

Job summary

Safe Harbor Home Care in San Diego, CA is seeking a Compliance & Payroll Assistant to support HR, payroll, compliance, recruiting, and operations. This developmental role offers hands-on training, mentorship, and a clear path for growth within healthcare administration.

You will manage records, assist with payroll documentation, caregiver compliance, onboarding, and internal communications while maintaining strict confidentiality.

Qualifications

• Strong communication and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Basic computer proficiency, including email and Microsoft Office.
• Ability to maintain confidentiality and professionalism.
• Reliable attendance and punctuality.
• Ability to prioritize tasks in a fast-paced environment.
• Positive attitude and willingness to learn.
• Ability to quickly learn new systems and processes.
• Reliable transportation.

Responsibilities

• Administrative Support: Maintain and organize employee and company records, data entry, scanning, filing, and handling calls.
• Human Resources & Compliance: Maintain accurate records, monitor caregiver compliance, registrations, trainings, and document expirations.
• Recruiting & Onboarding: Communicate with applicants, assist with onboarding, and manage records.
• Payroll Support: Assist with payroll administration and related documentation; review pay info and mileage
• Caregiver Support: Answer questions and help with forms, training requirements, and policies.
• Team Collaboration: Support HR, Recruiting, Payroll, Operations and Leadership; maintain confidentiality.

Skills

Communication

Organizational skills

Microsoft Office

Confidentiality

Attendance & punctuality

Prioritization

Positive attitude

Willingness to learn

Reliable transportation

Tools

Microsoft Office

Job description

Start a Career, Not Just a Job

Safe Harbor Home Care is dedicated to helping seniors remain safe, comfortable, and independent in the place they call home. We believe exceptional care starts with exceptional people, and we're looking for a motivated individual who is ready to learn, grow, and make a meaningful impact behind the scenes.

We are currently seeking a Compliance & Payroll Assistant to join our team. This is a developmental role designed for someone who is highly organized, detail-oriented, dependable, and eager to build a long-term career in healthcare administration.

Working directly with our HR & Payroll Manager, you'll receive hands‑on training and mentorship in Human Resources, Compliance, Recruiting, Payroll, and Home Care Operations. If you're looking for a position with clear growth opportunities and exposure to multiple aspects of business operations, we'd love to meet you.

What You'll Do

Administrative Support

• Maintain and organize employee and company records in both electronic and paper formats.
• Perform data entry, scanning, filing, photocopying, and document management.
• Answer incoming calls and provide professional customer service.
• Route calls and communications to appropriate team members.
• Assist with office organization and general administrative tasks.

Human Resources & Compliance

• Assist with maintaining accurate employee records.
• Monitor caregiver compliance requirements, including:
• Home Care Aide (HCA) registration
• TB testing requirements
• Compliance and annual training completion
• Driver's license verification
• Auto insurance documentation
• Required certifications and renewals
• Other state and company compliance requirements
• Track expiration dates and send reminders for required documentation.
• Assist with employee file audits and caregiver reassessments.
• Support company compliance initiatives and best practices.

Recruiting & Onboarding

• Communicate with applicants and newly hired caregivers.
• Assist with onboarding and new hire paperwork.
• Help employees navigate onboarding requirements and company systems.
• Maintain recruiting and applicant records.
• Prepare employee badges, onboarding packets, and other materials.
• Coordinate mailing of new hire documents when necessary.
• Support recruiting efforts and candidate follow‑up.

Payroll Support

• Assist with payroll administration and related documentation.
• Review caregiver pay information and mileage reimbursement records.
• Track alternate pay rates and payroll changes.
• Support payroll processing activities and reporting.
• Work closely with payroll and administrative teams to ensure accuracy.

Caregiver Support

• Provide support to caregivers regarding company policies, systems, and procedures.
• Answer general employment‑related questions.
• Assist caregivers with forms, documentation, and training requirements.
• Help ensure a positive employee experience throughout the employment lifecycle.

Team Collaboration

• Support Human Resources, Recruiting, Payroll, Operations, and Leadership teams.
• Participate in special projects and process improvement initiatives.
• Maintain strict confidentiality regarding employee, client, payroll, financial, and medical information.
• Perform additional job‑related duties as assigned.

What We're Looking For

Required Qualifications

• Strong communication and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Basic computer proficiency, including email, Microsoft Office, and data entry.
• Ability to maintain confidentiality and professionalism.
• Reliable attendance and punctuality.
• Ability to prioritize tasks and work in a fast‑paced environment.
• Positive attitude and willingness to learn.
• Ability to quickly learn new systems and processes.
• Reliable transportation.

Preferred Qualifications

• Previous experience in administration, customer service, recruiting, HR, payroll, scheduling, or office support.
• Experience working with payroll, HR, scheduling, or electronic record systems.
• Interest in healthcare operations, human resources, or leadership development.
• Desire to grow into future office or leadership opportunities within the company.

Compensation

• $24.00–$28.00 per hour
• Structured 90-day training and evaluation period
• Performance, attendance, reliability, and overall contribution will be reviewed at the completion of training
• Future compensation and advancement opportunities may be based on performance and business needs

Why Join Safe Harbor Home Care?

• Career growth opportunities within a growing healthcare organization
• Direct mentorship from experienced leaders
• Exposure to HR, payroll, compliance, recruiting, and operations
• Small‑team environment where your contributions matter
• Meaningful work that supports seniors, caregivers, and families
• Professional development and advancement opportunities

Safe Harbor Home Care is a San Diego based, locally operated company that provides in‑home care services.
These personalized services include medication reminders, meal preparation, bathing or showering care assistance, light housekeeping and laundry, help with transfers or mobility, companionship and respite care, and help with errands and transportation.