Compliance and Payroll Assistant

Deercreekseniorliving; San Diego (CA); On-site; USD 33,062 - 38,572; Full time

Benefits offered by this job

Competitive salary

Health, dental, and vision insurance

Paid time off

Professional development opportunities

Collaborative team environment

Job summary

Safe Harbor Home Care in San Diego is seeking a Compliance & Payroll Assistant to join our team. This developmental role offers hands-on training with HR, Payroll, Compliance, and Recruiting while you learn our processes.

You will support administrative, HR, and payroll tasks, maintain records, monitor caregiver compliance, assist with onboarding, and help ensure accurate payroll processing. Strong organization and confidentiality are essential; healthcare setting experience is a plus.

Qualifications

• High school diploma or equivalent; Associate's degree preferred.
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Proficiency with Microsoft Office applications.
• Knowledge of caregiving or healthcare industry is a bonus.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Maintain and organize employee and company records in electronic and paper formats.
• Perform data entry, scanning, filing, photocopying, and document management.
• Answer calls and provide professional customer service.
• Assist with onboarding, recruiting records, and new hire paperwork.
• Support payroll processing activities and documentation.
• Monitor caregiver compliance requirements and track expirations.
• Provide caregiver support and answer employment-related questions.
• Collaborate with HR, Payroll, and Operations teams on projects.

Skills

Communication skills

Organizational skills

Time management

Confidentiality

Willingness to learn

Adaptability

Reliable transportation

Customer service

Attention to detail

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Microsoft Office

Job description

Safe Harbor Home Care is dedicated to helping seniors remain safe, comfortable, and independent in the place they call home. We believe exceptional care starts with exceptional people, and we're looking for a motivated individual who is ready to learn, grow, and make a meaningful impact behind the scenes. We are currently seeking a Compliance & Payroll Assistant to join our team. This is a developmental role designed for someone who is highly organized, detail-oriented, dependable, and eager to build a long-term career in healthcare administration. Working directly with our HR & Payroll Manager, you'll receive hands-on training and mentorship in Human Resources, Compliance, Recruiting, Payroll, and Home Care Operations. If you're looking for a position with clear growth opportunities and exposure to multiple aspects of business operations, we'd love to meet you.

Job Description

Administrative Support

• Maintain and organize employee and company records in both electronic and paper formats.
• Perform data entry, scanning, filing, photocopying, and document management.
• Answer incoming calls and provide professional customer service.
• Route calls and communications to appropriate team members.
• Assist with office organization and general administrative tasks.

Human Resources & Compliance

• Assist with maintaining accurate employee records.
• Monitor caregiver compliance requirements, including:
  • Home Care Aide (HCA) registration
  • TB testing requirements
  • Compliance and annual training completion
  • Driver's license verification
  • Auto insurance documentation
  • Required certifications and renewals
  • Other state and company compliance requirements
• Track expiration dates and send reminders for required documentation.
• Assist with employee file audits and caregiver reassessments.
• Support company compliance initiatives and best practices.

Recruiting & Onboarding

• Communicate with applicants and newly hired caregivers.
• Assist with onboarding and new hire paperwork.
• Help employees navigate onboarding requirements and company systems.
• Maintain recruiting and applicant records.
• Prepare employee badges, onboarding packets, and other materials.
• Coordinate mailing of new hire documents when necessary.
• Support recruiting efforts and candidate follow-up.

Payroll Support

• Assist with payroll administration and related documentation.
• Review caregiver pay information and mileage reimbursement records.
• Track alternate pay rates and payroll changes.
• Support payroll processing activities and reporting.
• Work closely with payroll and administrative teams to ensure accuracy.

Caregiver Support

• Provide support to caregivers regarding company policies, systems, and procedures.
• Answer general employment-related questions.
• Assist caregivers with forms, documentation, and training requirements.
• Help ensure a positive employee experience throughout the employment lifecycle.

Team Collaboration

• Support Human Resources, Recruiting, Payroll, Operations, and Leadership teams.
• Participate in special projects and process improvement initiatives.
• Maintain strict confidentiality regarding employee, client, payroll, financial, and medical information.
• Perform additional job-related duties as assigned.

Qualifications

• High school diploma or equivalent (Associate's degree preferred).
• Previous experience in administrative or recruitment support roles is a plus.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office applications.
• Knowledge of caregiving or healthcare industry is a bonus.
• Ability to maintain confidentiality and professionalism.
• Positive attitude and willingness to learn.
• Ability to quickly learn new systems and processes.
• Reliable transportation.

Benefits

• Competitive salary.
• Health, dental, and vision insurance.
• Paid time off.
• Professional development opportunities.
• A supportive and collaborative team environment.

Pay rate $24-$28

Safe Harbor Homecare is an equal opportunity employer and welcomes candidates from diverse backgrounds to apply.

We are an equal opportunity employer committed to ensuring that all conditions and privileges of employment, including recruitment, hiring, evaluation, transfer, promotion, discipline, determination of compensation and/or benefits, and termination of employment, for all job classifications, are based on qualifications and work record. No employment decision is made, nor do we discriminate, on the basis of race, color, religion, creed, sex/pregnancy, sexual orientation, gender identity, gender expression, age, national origin, ancestry, citizenship, veteran status, or disability.

The Pennant Group, Inc. is a holding company of independent operating subsidiaries that provide healthcare services through home health and hospice agencies and senior living communities located throughout the US. Each of these businesses is operated by a separate, independent operating subsidiary that has its own management, employees and assets. More information about The Pennant Group, Inc. is available at http://www.pennantgroup.com.

Safe Harbor Home Care is the perfect in-home care solution for San Diego County residents who want to maintain their independence and dignity by continuing to live in the comfort of their own homes. We provide Registered Home Care Aides to help with different activities that you or your loved ones may need throughout the day. Our services include light housekeeping, meal preparation, medication reminders, bathing and toileting assistance, companionship, and transportation.