Compliance Monitoring Project Assistant

VS ENGINEERING; Merrillville (IN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k)

Medical insurance

Life insurance

PTO

Job summary

VS Engineering in Merrillville, IN is seeking a Compliance Monitoring Project Assistant to support Project Managers and field inspectors with field observations, documentation, public inquiries, and reporting. The role blends fieldwork with office tasks to keep large-scale development projects organized and on track.

The ideal candidate is organized, detail-oriented, comfortable working outdoors and independently, and skilled at maintaining accurate, objective records across project activities.

Qualifications

• Associate's or Bachelor's degree preferred in one of the listed fields.
• Experience in field inspections and documentation is a plus.
• Ability to travel to project sites throughout Indiana.

Responsibilities

• Conduct weekly and bi-weekly field inspections based on project requirements.
• Observe and document site conditions, construction activities, and potential compliance concerns.
• Photograph field conditions and project progress.
• Complete weekly inspection checklists and field reports.
• Maintain standardized VS Engineering logs and documentation.
• Draft compliance observations and notify PM as needed.
• Track corrective actions and repairs; escalate urgent issues.
• Maintain professional, objective interactions with the public and contractors.

Skills

Attention to detail

Written communication

Verbal communication

Driver's license

Education

Civil Engineering Technology degree

Construction Management degree

Geography / GIS degree

Planning or Engineering degree

Tools

Microsoft Office

SharePoint

Google Earth

AutoCAD Civil 3D

CAD/GIS tools

Job description

• Location 8585 Broadway Ste.725,Merrillville, IN, 46410,United States
• Employee Type FT Non-Exempt
• Required Degree 2 Year Degree
• Travel 25%
• Manage Others No

Contact information

• Phone [phone]
• Email [e-mail]

Compliance Monitoring Project Assistant

The Compliance Monitoring Project Assistant supports Project Managers and field inspectors through site observations, compliance tracking, project documentation, public inquiry coordination, and reporting. This position combines fieldwork and office support to help keep large-scale development projects organized, documented, and on track.

The ideal candidate is organized, detail-oriented, comfortable working outdoors and independently, and skilled at communicating and maintaining accurate, objective records.

Why Merrillville? Why VS Engineering?

Located in Northwest Indiana, Merrillville offers convenient access to the greater Chicago area, along with a variety of shopping, dining, entertainment, and recreational opportunities.

At VS Engineering, we're proud to support the growth and development of communities throughout the region. Our Merrillville office offers a collaborative environment where you'll work alongside experienced professionals and contribute to meaningful projects. This position offers a mix of fieldwork and office responsibilities, providing opportunities to see projects firsthand while supporting their successful completion.

Your Role as a Compliance Monitoring Project Assistant:

Field Inspection & Monitoring

• Conduct weekly and bi-weekly field inspections based on project requirements.
• Observe and document site conditions, construction activities, and potential compliance concerns.
• Photograph field conditions and project progress.
• Complete weekly inspection checklists and field reports.
• Monitor and document issues involving:
• Dust control and erosion/sediment control
• Road damage and drainage
• Traffic control and detours
• Noise and safety
• Maintain standardized VS Engineering logs and documentation.
• Draft compliance observations and fine notifications for Project Manager review.
• Track corrective actions and repairs; escalate urgent or recurring issues.
• Maintain professional, objective interactions with the public, contractors, developers, and county officials.

Documentation & Administrative Support

• Log and track public complaints and inquiries.
• Monitor shared project email accounts and route requests appropriately.
• Maintain project records and tracking tools, including:
• Public Input Log
• Activity Log
• Fine Tracking Log
• Organize project records in OneNote, Egnyte, SharePoint, or other designated systems.
• Assist with monthly progress reports, correspondence, notifications, and meeting summaries.
• Take notes during project, public, and commissioner meetings.
• Assist Project Managers with meeting preparation, agendas, and action item tracking.
• Ensure project correspondence and documentation are complete and audit-ready.

Reporting & Communication

• Prepare weekly inspection summaries and progress updates.
• Communicate field conditions and concerns to Project Managers and Deputy Project Managers.
• Track outstanding issues through resolution.
• Support monthly compliance reports and project status updates.
• Coordinate information between project staff, county representatives, and other stakeholders.

Why You'll Love Working Here

• Variety in Your Work: Combine field inspections, project coordination, and office responsibilities.
• Growth Opportunities: Build your skills and grow alongside an expanding company.
• Supportive Environment: Work with experienced Project Managers and technical professionals.
• Comprehensive Benefits: Enjoy a 401(k), medical and life insurance, PTO, and more.
• Work Hard. Together: Be part of a family-oriented team that values collaboration and having fun along the way.

What You Need to Succeed:

An Associate's or Bachelor's degree in one of the following fields is preferred:

• Civil Engineering Technology
• Construction Management
• Geography / GIS
• Planning or Engineering
• Related field

Equivalent experience may be considered.

Technical Skills:

Familiarity with the following is preferred:

• Microsoft Office (Excel, Word, Outlook, Teams, and OneNote)
• SharePoint or other document management systems
• Google Earth
• AutoCAD Civil 3D or other CAD software
• GIS mapping tools
• Digital photography and recordkeeping

What You'll Contribute

• Attention to detail and a commitment to accurate documentation.
• Valid driver's license and ability to travel to project sites throughout Indiana.
• Professional, objective communication with project stakeholders and the public.
• The ability to manage multiple assignments and deadlines.
• A proactive, service-oriented approach to supporting project teams and addressing concerns.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills.

Our Mission

We serve the communities we live in, guided by our core values:

Client Focus | Trust | Hard Work. Together | Knowledge

Ready to make a difference both in the field and behind the scenes? Join us today. Our growth means your growth!

VS Engineering is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.