Compliance Manager

Penguin Random House; New York (NY); Remote; USD 125,000 - 179,000; Full time

Job summary

Penguin Random House is seeking a Compliance Manager to oversee compliance across a distributed workforce. This role involves monitoring employment laws, developing policies, and ensuring compliance throughout the employee lifecycle. The ideal candidate will have strong project management skills and a deep understanding of HR processes.

Benefits

Comprehensive benefits program

Medical/Prescription drug insurance

Dental and Vision insurance

401(k) plan

Generous paid time off

Qualifications

• Experience managing multiple projects and deadlines.
• Ability to engage with HRIS and Payroll teams.
• Familiarity with US employment laws.

Responsibilities

• Manage compliance with federal, state, and local laws.
• Develop and implement HR policies.
• Monitor and respond to changing tax regulations.

Skills

Project Management

Interpersonal Skills

Communication

Problem-Solving

Organizational Skills

Education

Expertise in HR Disciplines

Job description

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Compliance Manager, Distributed and Hybrid Workforce

As a multi-state employer, we must continuously monitor and comply with diverse and evolving federal, state, and local employment laws. This role involves compliance management, policy development, process creation and implementation, and communication across the organization.

State and Local Policy Compliance

• Research and monitor employment laws across all states where our employees work by subscribing to employment law newsletters, attending webinars, joining SHRM, and reviewing state websites.
• Track changes in paid time off (PTO) policies and coordinate PTO code updates with payroll.
• Stay informed on location-specific regulations, including workplace violence prevention, breastfeeding accommodations, electronic monitoring, and office expense reimbursement.
• Compare varying state laws against current HR policies, recommending the most comprehensive approaches.
  
  
  

Policy Development and Implementation

• Identify when policies need creation or revision and draft new policies accordingly.
• Develop supporting workflows and draft communications for broad audiences (HR, payroll, employees).
• Incorporate state-specific policy addenda thoughtfully into company policies.
• Consult with legal counsel when needed to ensure compliance and mitigate risks.
  
  
  

Compliance Throughout the Employee Lifecycle

• Recruitment/Hiring: Ensure an efficient process that incorporates the correct assignments of state-specific job code and FSLA classification requirements.
• Onboarding: Distribute state-required documents and notifications to new hires.
• Relocation: Manage compliance when employees move between states, including notification requirements, PTO balance adjustments, and possible PTO payouts.
• Employee Changes: Inform employees of changes to the time-off policies and applicable state disability or family leave programs.
• Offboarding: Ensure all final pay and offboarding procedures comply with specific state rules.
  
  
  

Hybrid Workforce and Location Management

• Monitor and respond to changing tax regulations for hybrid workers.
• Manage employee location data and reporting through HRIS system (UKG, PeopleNet SuccessFactors), PowerBI, and weekly reports.
• Perform data cleaning and collaborate with the HRIS team to correct tax assignment accuracy based on employee office attendance.
  
  
  

Other Compliance And Policy Duties

• Draft and manage communications for both company-wide and state-specific policy changes, pulling and organizing HRIS data as needed.
• Regularly update HR Guides and intranet content in partnership with local HR teams.
• Manage poster compliance (electronic/physical) and ensure employee acknowledgment where required.
• Analyze legal changes for organizational impact and advise HR leadership on necessary adjustments.
• Oversee annual compliance reporting (e.g., EEO-1, CA Pay Data Reports, VETS-4212) in partnership with third-party vendors.
• Provide timely responses to external audits from government agencies, clients, and third parties
• Review policies and handbooks of acquired companies for integration into existing compliance frameworks.
  
  
  

Required Skills And Experience

• Excellent project management skills, with demonstrated experience managing multiple simultaneous projects and deadlines
• Ability to learn and understand interrelated processes through stakeholder conversations, and utilize change management to adapt team processes
• Exceptional interpersonal and communication skills, strong relationship-building and influencing capabilities with individuals at all levels
• Experience drafting, updating, and implementing HR policies and workflows
• Ability to confidently engage cross-functionally with HRIS and Payroll teams, HR department teams, legal department, and communication teams
  
  
  

Additional Skills And Experience

• SME expertise in multiple HR disciplines and proficient knowledge of HR processes
• Ability to work independently, to establish and communicate timelines and goals based on workload and priority
• Excellent problem-solving skills, with the ability to see hidden problems and look beyond the obvious for answers, using data to make decisions
• Strong organizational and time management skills; multi-tasking and prioritizing, planning work activities efficiently to meet deadlines and high-level goals; managing multiple projects simultaneously
• Passionate about innovative and progressive HR practices and solutions, with a continuous improvement mindset
• Familiarity with US federal, state and local employment laws and regulations a plus
  
  
  

Penguin Random House job postings include a good faith compensation range for each open position. The salary range listed is specific to each particular open position and takes into account various factors including the specifics of the individual role, and candidate's relevant experience and qualifications.

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits, Student Loan Repayment Program, Educational Assistance & generous paid time off.

Penguin Random House is the leading adult and children's publishing house in North America, the United Kingdom and many other regions around the world. In publishing the best books in every genre and subject for all ages, we are committed to quality, excellence in execution, and innovation throughout the entire publishing process: editorial, design, marketing, publicity, sales, production, and distribution. Our vibrant and diverse international community of nearly 300 publishing brands and imprints include Ballantine Bantam Dell, Berkley, Clarkson Potter, Crown, DK, Doubleday, Dutton, Grosset & Dunlap, Little Golden Books, Knopf, Modern Library, Pantheon, Penguin Books, Penguin Press, Penguin Random House Audio, Penguin Young Readers, Portfolio, Puffin, Putnam, Random House, Random House Children's Books, Riverhead, Ten Speed Press, Viking, and Vintage, among others. More information can be found at http://www.penguinrandomhouse.com/.

Penguin Random House values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.

Company: Penguin Random House LLC

Country: United States of America

State/Region: New York

City: New York

Postal Code: 10019

Job ID: 280091

Date: May 22, 2025

Location:

New York, NY, US, 10019

Nearest Major Market: Manhattan

Nearest Secondary Market: New York City

Job Segment: Payroll, Compliance, Book Publishing, HR, Marketing Manager, Finance, Legal, Publishing, Human Resources, Marketing

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Book and Periodical Publishing, Book Publishing, and Marketing Services

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