Compliance & Finance Administrator

DARTS; West Saint Paul (MN); On-site; USD 64,000 - 71,000; Full time

Benefits offered by this job

ESST (Earned Sick and Safe Time)

Employer 3% retirement match

Tuition discounts at MACC/St. Mary’s

Job summary

DARTS is hiring a Compliance & Finance Administrator to support the organization’s financial operations, grant compliance, billing activities, financial reporting, and internal controls. This position ensures that financial transactions, grant expenditures, client billing, accounts payable, and financial reporting are accurate, timely, well-documented, and compliant with organizational policies and applicable funding requirements.

The role is temporary, full-time and in-person in Minnesota.

Qualifications

• Associate degree in accounting, finance, nonprofit management, or related field or equivalent work experience.
• Experience with financial/accounting software (e.g. QuickBooks, Sage, Xero).
• Knowledge of basic accounting functions (journal entries, AP, AR, payroll).
• Ability to handle confidential information with integrity and balance priorities with urgency.

Responsibilities

• Prepare and submit grant billings and reimbursement requests.
• Manage client and third-party billing.
• Respond to funder documentation requests.
• Monitor cash balances and accounts payable.
• Prepare financial reports for internal and external stakeholders.
• Monitor compliance with grant objectives and requirements.
• Collaborate with program and administrative staff to align financial activities with contractual and funding requirements.

Skills

Accounting software

Bookkeeping

Financial reporting

Attention to detail

Integrity

Education

Associate degree in accounting/finance

Tools

QuickBooks

Sage

Xero

Job description

DARTS is a community-based nonprofit that connects people to services and partnerships that improve their quality of life, help them age well, and enable them to engage in their community. DARTS provides a network of valuable information and resources to people of all ages and fosters the health of the community by helping people remain active and connected to one another. Our mission is to create connections that enrich aging. We use long term strategies and a roadmap to achieve the vision. We are a voice for aging in community and industry forums to influence policies affecting the senior services field.

Why You’ll Love Working Here

Are you passionate about making a difference in the lives of older adults and their caregivers? Join DARTS and be part of a team that values dedication, compassion, and continuous improvement. Together, we can create connections that enrich the aging experience for older adults and their caregivers. Apply to be a part of the team!

Wages

$31.00 - $34.00 per hour depending on qualifications and level of experience

• Earned Sick and Safe Time (ESST)
• DARTS sponsors a retirement plan with a 3% employer match and immediate vesting.

Because DARTS is a member with Metropolitan Alliance of Connected Communities (MACC) who partners with St. Mary’s University, DARTS employees and their spouses are also eligible for the following benefits at St. Mary’s University:

• Discounted tuition for Bachelor’s, Master’s, and Doctorate programs
• Access to advancement (internships, job placement, field practice)

Schedule

This is a temporary, full-time position that will work fully in-person.

Job Summary

DARTS is hiring a Compliance & Finance Administrator to support the organization’s financial operations, grant compliance, billing activities, financial reporting, and internal controls. This position ensures that financial transactions, grant expenditures, client billing, accounts payable, and financial reporting are accurate, timely, well-documented, and compliant with organizational policies and applicable funding requirements.

Responsibilities

• Prepare and submit grant billings and reimbursement requests.
• Manage client and third-party billing.
• Respond to funder documentation requests.
• Monitor cash balances and accounts payable.
• Prepare financial reports for internal and external stakeholders.
• Monitor compliance with grant objectives and requirements.
• Collaborate with program and administrative staff to ensure that financial activities align with contractual and funding requirements.

What You Bring

• An associate degree in accounting, finance, business administration, nonprofit management, or a related field; or an equivalent combination of education and work experience.
• Previous experience working in financial/accounting software (i.e. Quickbooks, Sage, Xero).
• Knowledge of basic accounting functions (Journal entries, AP, AR, Payroll).
• The ability to work with confidential information and operate at a high level of integrity.
• The ability to balance multiple priorities with an appropriate sense of urgency and have a drive for results.
• The ability to create systems and document internal processes to create efficiencies.
• Exceptional organization and communication skills.
• Exceptional attention to detail and accuracy.
• Strong skills in trouble shooting and problem-solving.

Diversity and open expression are fundamental to the work of DARTS. We are passionate about building and sustaining an inclusive and equitable working environment where everyone can belong. Every member of our team enriches our work by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We welcome everyone to apply, especially those individuals who are underrepresented in our sector:

individuals who identify as BIPOC, Indigenous or people of culture, LGBTQI+ and gender fluid or gender nonconforming, individuals with disabilities (both seen and unseen), veterans, people of any age or family status. We encourage you to apply even if you feel like you don't fit 100% of the technical requirements. Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, creed, ancestry, religion, national origin, sex, gender identity, sexual orientation, familial status, disability, age, marital status, membership or activity in a local human rights commission, status with regard to public assistance, criminal history (justice-impacted status), housing or homelessness status, height, or weight.

Our organization has a partnership with Metropolitan Alliance of Connected Communities (MACC) to provide administrative services including management of the hiring process. If you apply for this position, you may see references to MACC in some online materials.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.