Compliance Coordinator I - Human Resources

ArcBest; Fort Smith (AR); On-site; USD 28,000 - 39,000; Full time

Job summary

ArcBest seeks a Compliance Coordinator - Human Resources to provide administrative support to the HR Compliance team and ensure company-wide compliance with employment and HR regulations. The role interacts with corporate departments and subsidiaries, handling paperwork and policy adherence.

Responsibilities include managing FMLA and various leave programs, unemployment responses, and document preparation for the Legal Department.

Qualifications

• Bachelor's Degree preferred.
• Knowledge of HR principles and federal and state safety regulations.
• Experience as a federal contractor preferred.

Responsibilities

• Oversee the FMLA process: provide forms, prepare documentation, track leave status, run reports, and research federal and state regulations.
• Collaborate with the benefits team, employees, and Company leadership to ensure accurate and timely communication regarding leaves of absence and other related requests.
• Administer the process for military leave, paid parental leave, caregiver leave, and personal leave of absence processes: provide documents, prepare documentation, advise employees and managers, and track leave status.
• Provide Company responses to unemployment processes: gather and provide responses to unemployment claims, respond to state determinations, and prepare employees or outside representatives with defense statements for unemployment claims hearings.
• Manage the retirement and termination process.
• Respond to disability verifications, employment verification requests, and other related processes.
• Prepare employee documents for the Legal Department in response to subpoenas.
• Maintain compliance posters and policies; update posters through J.J. Keller.
• Update HR systems to ensure accurate and confidential employee records are maintained.
• Assist with state paid leave process.
• Assist with drug/alcohol and DOT physical recertification processes.
• Assist with testing Workday capabilities and communicate outcomes.
• Provide guidance on Company policies and procedures.
• Maintain confidentiality of employee records.
• Maintain reports and spreadsheets and keep records up-to-date.
• Recommend improved processes to expedite HR processes.
• Provide HR support to employees and subsidiary management.
• Answer telephone inquiries and direct calls.
• Scan and index documents into appropriate files.
• Other duties as assigned.

Skills

Attention to detail

Effective communication

Trust and confidentiality

HR knowledge

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Job Description
The Compliance Coordinator - Human Resources provides administrative support to the Human Resources Compliance team and helps to ensure that the Company and each work site is compliant with all applicable employment and human resources compliance related regulations, including the completion of all required paperwork. This position requires extensive contact with the various departments at the corporate level as well as with subsidiaries and is also responsible for administrative duties related to compliance with Company policies in addition to federal, state, and local laws.

Responsibilities

• Oversee the FMLA process: provide forms, prepare documentation, track leave status, run reports, and research federal and state regulations, as needed.
• Collaborate with the benefits team, employees, and Company leadership to ensure accurate and timely communication regarding leaves of absence and other related requests.
• Administer the process for military leave, paid parental leave, caregiver leave, and personal leave of absence processes: provide documents, prepare documentation, advise employees and managers, and track leave status.
• Provide Company responses to unemployment processes: gather and provide responses to unemployment claims, respond to state determinations, and prepare employees or outside representatives with defense statements for unemployment claims hearings.
• Manage the retirement and termination process.
• Respond to disability verifications, employment verification requests, and other related processes.
• Prepare employee documents for the Legal Department in response to subpoenas.
• Administer the review of various Company posters, policies, and sites along with maintaining compliance with the Company's federal, state, and local posters thru J.J. Keller.
• Update HR systems to ensure accurate and confidential employee records are maintained.
• Assist with the state paid leave process.
• Assist with the drug/alcohol and DOT physical recertification processes.
• Assist with testing Workday's capabilities and communicate as needed when functionality does/does not meet desired outcomes.
• Provide guidance on Company policies and procedures.
• Maintain a high level of confidentiality and handle confidential employee records.
• Maintain various reports and spreadsheets and ensure up-to-date records.
• Recommend improved processes to enhance or expedite HR processes.
• Provide HR support to current and potential employees along with subsidiary management and employees, as needed.
• Answer telephone inquiries and direct calls, as appropriate.
• Scan and index documents into appropriate files, as needed.
• Other duties and projects, as assigned.

Requirements

Education

• Bachelor's Degree, preferred

Experience

• Knowledge of principles and practices of Human Resources, as well as federal and state safety regulations, preferred
• Experience as a federal contractor, preferred

Computer Skills

• Proficient in Microsoft Office Suite

Additional Requirements

• Knowledge of principles and practices of Human Resources, as well as federal and state safety regulations

Competencies

• Accuracy and Attention to Detail
• Effective Communications
• Establishing and Maintaining Trust
• HR: Policies, Standards and Procedures
• Producing Results
• Service Excellence

Other Details

Work Hours

• Generally, 8:00 am - 5:00 pm with occasional irregular hours depending on workload.

Travel Requirements

• Minimal (0%-25%)

Compensation

• This is an hourly position paid biweekly.

About Us

ArcBest is a multibillion-dollar integrated logistics company that's helped businesses build better supply chains for over a century. With 14,000+ employees across 230 campuses and service centers, we connect owned assets, a broad brokerage network and innovative technology to deliver end-to-end supply chain solutions for customers around the world.