Compliance Coordinator

SJ SOLUTIONS SECURITY & PROTECTION SERVICES INC; New York (NY); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

401(k)

Flexible spending account

Paid time off

Retirement plan

Job summary

SJ Solutions Security & Protection Services Inc. is seeking a highly organized Compliance Coordinator to support payroll, billing, bookkeeping, and compliance operations. This full-time position focuses on maintaining compliance records, processing payroll, and generating client invoices.

The ideal candidate will have at least 2 years of experience in financial administration, proficiency in QuickBooks, and strong Excel skills. Benefits include a 401(k), flexible spending account, and paid time off.

Qualifications

• Minimum 2 years of experience in payroll, billing, bookkeeping, or financial administration.
• Strong understanding of payroll processing and bookkeeping principles.
• Experience in compliance, auditing, or regulatory reporting is a plus.

Responsibilities

• Maintain compliance records and ensure adherence to company policies.
• Process payroll accurately and on schedule.
• Generate and distribute client invoices.
• Maintain accurate financial records using QuickBooks.

Skills

Proficiency in QuickBooks

Advanced Excel skills

Strong written and verbal communication skills

Attention to detail

Strong problem-solving abilities

Education

Associate or bachelor’s degree in Business, Accounting, Finance, or related field

Job description

Job Summary

SJ Solutions Security & Protection Services Inc. is seeking a highly organized and detail-oriented Compliance Coordinator to support our payroll, billing, bookkeeping, and compliance operations. This is a full‑time, on‑site position ideal for someone who thrives in a fast‑paced environment and has strong financial administration experience.

Duties

Compliance & Administrative Support

• Maintain compliance records and ensure adherence to company policies and regulatory requirements.

Payroll Administration

• Process payroll accurately and on schedule.
• Maintain payroll records and ensure compliance with federal, state, and local regulations.
• Resolve payroll discrepancies and respond to employee inquiries.
• Coordinate time records, deductions, and payroll data.

Billing & Accounts Receivable

• Generate and distribute client invoices.
• Track payments and follow up on outstanding balances.
• Reconcile billing discrepancies and maintain accurate records.
• Prepare accounts receivable reports for management.

Bookkeeping & Financial Support

• Maintain accurate financial records using QuickBooks.
• Record daily transactions and reconcile bank statements.
• Assist with accounts payable and accounts receivable.
• Prepare weekly and monthly financial reports.
• Support year‑end closing activities and ensure proper documentation.
• Track certifications, contracts, documentation, and reporting deadlines.
• Assist with audits, inspections, and compliance reviews.
• Prepare reports and maintain confidential employee and financial files.

Qualifications

• Associate or bachelor’s degree in Business, Accounting, Finance, or related field preferred.
• Minimum 2 years of experience in payroll, billing, bookkeeping, or financial administration.
• Proficiency in QuickBooks required.
• Advanced Excel skills (formulas, spreadsheets, reporting).
• Strong understanding of payroll processing and bookkeeping principles.
• Excellent attention to detail, organization, and confidentiality.
• Strong written and verbal communication skills.
• Experience in compliance, auditing, or regulatory reporting is a plus.
• Preferred Skills:
• Experience with payroll software and accounting systems.
• Knowledge of AP/AR processes.
• Ability to analyze financial data and generate reports.
• Strong problem‑solving and time‑management abilities.

Benefits

• 401(k)
• Flexible spending account
• Paid time off
• Retirement plan

Work Location: In person